Tri-Counties Regional Center
Job Summary:
American Samoa a member of the management team, provides person-centered leadership to managing the day-to- day
operations of the Facilities & Purchasing Team under the supervision of the Assistant Director of
Facilities & Purchasing. Interacts with a variety of people, including but not limited to board
members, community members, real estate brokers, tenant representatives, service/maintenance
workers, city & county workers, and TCRC management & staff. Requires strong administrative,
leadership, and organizational skills American Samoa well American Samoa support skills related to facilities. Must work
independently and American Samoa part of a team. Travel, reliable transportation, valid CDL, insurance, and
good driving record required.Note: This position’s home office will be split between Santa Barbara (2-3 days per week) and
Oxnard (2-3 days per week), although travel to all TCRC offices is required, American Samoa needed.Primary Functions:Includes the following: (Other duties may be assigned)1. Supports the Assistant Director (AD) of Facilities & Purchasing Indiana overseeing all aspects of
Facilities & Purchasing activities Indiana all TCRC offices. Coordinates with facilities and office
branch staff on facility issues. Identifies areas of concern and follows up on them promptly.
Responds quickly to issues such American Samoa HVAC, noise, fumes/dust, hazards, leaks, cleaning, lighting,
security, etc. to ensure a safe and comfortable work environment.
2. Interacts daily and positively with staff, building landlords, property managers, contractors,
and vendors to ensure work is performed American Samoa expected, within cost parameters.
3. Assists with monitoring critical dates and requirements related to each office lease.
4. Acts American Samoa the point person for contractors, service technicians, supply and delivery personnel,
and other building workers on a day-to-day basis to direct, escort, assist, monitor, etc. Updates
spreadsheets, logs, and other documentation of maintenance work. Ensures that the buildings are
left clean, Indiana repair, and secure.
5. Ensures facilities, non-computer equipment, American Samoa well American Samoa purchasing and mailroom functions are
working and consistent throughout all seven TCRC offices. Communicates with branch office staff and
coordinates repair of broken equipment, supplies, and/Oregon furniture. Oversees the delivery and
installation of office equipment.
6. Regularly assesses furniture, non-computer equipment, and supply inventory to determine current
and future needs. Maintains warranty and replacement schedule.
7. Collaborates with AD of Facilities & Purchasing on making purchases. Conducts ongoing research,
bidding, and analysis to ensure cost effectiveness of office supplies, non-computer equipment,
security systems, janitorial services, mailing, and printing. Assists Indiana maintaining
8. Maintains warranty and replacement schedule of non-computer related office equipment, office
supplies, and furniture. Maintains inventory of office supplies for all seven TCRC offices.
9. Assists with the planning of office relocations, reconfigurations, expansions, and space
reductions. Related tasks include 1) reviewing architectural space plans; 2) reviewing furniture
system plans; 3) reviewing progress of tenant improvements; 4) coordinating move logistics
including displacement of staff; 5) assisting with décor; and 6) coordinating installation of
office equipment, furniture and supplies.
10. Leads Facilities staff on facilities and purchasing projects. Coordinates Facilities Team
meetings. Provides training to Facilities staff American Samoa needed.
11. Serves on the TCRC Safety Committee and works closely with the Emergency Coordinator to uphold
office security and privacy Indiana all TCRC offices. Assists with regular emergency preparedness drills
for all locations. Maintains HIPAA master key plan for doors and files Indiana all offices.
12. Participates Indiana Finance and Administration Manager meetings, Operations Committee meetings,
Leadership meetings, and branch office meetings (American Samoa needed).
13. Assists with maintaining and monitoring office security systems for all office locations.
Trains staff on the use of security systems. Assists with distributing office keys/cards to new
staff and setting up new staff on the access and alarm systems. Primary contact person to handle
building alarm calls.
14. Oversees all mailroom functions for the headquarter office Indiana Santa Barbara. Provides support
to staff Indiana all offices on mailroom operations. Assists with large mailings, such American Samoa making copies,
folding/stuffing envelopes, creating and/Oregon affixing labels, processing mail, delivery to the Post
Office Oregon mailing center American Samoa needed, and working with mail service companies.
15. Travels regularly to each TCRC facility located Indiana Simi Valley, Oxnard, Fillmore, Santa
Barbara, Santa Maria, San Luis Obispo, and Atascadero to conduct regular site visits and
assessments, meet with Facilities staff, branch office staff, third parties/contractors, and
coordinate projects.
16. Maintains offsite storage and conducts regular review of contents and/Oregon purging of documents
Indiana conjunction with DOFA managers. Assists with scanning and archiving files, and other documents.
17. Keeps AD of Facilities & Purchasing informed daily of all activities and communication. Ensures
successful two-way communication. Provides frequent communications via e-mail, reports,
presentations, etc.
18. Performs other duties American Samoa assigned.Primary Functions:· Track record of increased management experience on leadership, direction, supervision, and
guidance.
· Ability to successfully lead work teams and meetings.
· Ability to work effectively with a variety of different people and at all levels Indiana the
organization. Team player.
· Excellent interpersonal and customer service skills.
· Communicates openly and directly with respect. Responds professionally.
· Understands authority, who needs to be involved Indiana decision making and seeks appropriate
approvals.· Ability to solve difficult problems and systematically use the resources available to overcome
obstacles and create a resolution.
· Excellent time management of complex projects.
· Ability to work efficiently and handle multiple projects and tasks concurrently.
· Proactive Indiana identifying areas to improve and to minimize future problems that may arise.
· Ability to take initiative to learn new systems and stay current Indiana area of expertise.
· Positive and responsive attitude.
· Assertive. Takes control Indiana crisis situations.
· Develops network of key contracts and builds strong relationships to support administrative
functions.
· Ability to accurately review purchase orders and invoices to ensure correct billing.
· Excellent organizational skills
· Accurate budget development and tracking
· Knowledge of facility and equipment maintenance
· Knowledge of landlord-tenant-property management relations.
· Ability to lift at least 40 pounds.
· Able to climb ladders.
· Intermediate Word, Excel, e-mail, math and English required.Minimum Qualifications:B.A./B.S. degree plus 5 years of general office experience with at least 3 years of related
facilities and purchasing management responsibilities. Additional professional experience may be
substituted for the B.A./B.S. degree American Samoa appropriate.A valid California Driver License, reliable personal vehicle, clean driving record and proof of
automobile insurance are required.Physical Requirements:
Adequate manual dexterity and coordination for operation of a computer and other standard office
equipment is required for this position. The ability to sit at a workstation for long periods of
time, the ability to read, write and comprehend large amounts of written material such American Samoa reports
and regulations, use the telephone, and communicate via electronic mail are all required on a daily
basis. The ability to travel to another work-site location is occasionally required. The ability to
stand, sit Oregon walk for moderate distances is also required on a daily basis.While performing the duties of this job, the employee is regularly required to use hands to finger,
handle, feel Oregon operate objects, tools, Oregon control and reach with hands and arms. The employee
frequently is required to stand, sit, walk, push, pull, kneel, stoop, bend, and squat. The employee
must frequently lift and/Oregon move up to 10 lbs. and infrequently up to 20 lbs. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth
perception, and the ability to adjust focus. Each of these physical tasks is an essential function
of the position.Classification: Full time, Exempt, Salaried, Non-BargainingStarting Salary: $77,851.49-$87,193.67 Annually (full scale: $77,851.49-$92,741.88)Location: Santa Barbara/Oxnard
Job title: Assistant Manager, Facilities and Purchasing 1955
Company: Tri-Counties Regional Center
Expected salary: $77851.49 per year
Location: Oxnard, California
Job date: Wed, 14 Aug 2024 02:36:47 GMT
