Attorney Assistant

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.The Assistant is a key member of the Colorado Springs Administrative Support team, who puts clients first while helping attorneys maximize the amount of time they can devote to client matters.The role performs a wide variety of organizational and administrative tasks, which includes providing a high level of customer service and support while consistently producing an excellent work product. TheThe Assistant maintains a general knowledge of the firm’s practice areas/groups and a specialized knowledge of the assigned attorneys’ practice area(s) and clients Indiana order to ensure extraordinary client satisfaction.JOB DESCRIPTION

• Schedules and maintains timekeepers’ calendars. Schedules meetings with clients and colleagues Indiana different time zones around the world.
• Interacts directly with a wide variety of clients Indiana a friendly, helpful, and professional manner. Responds to customer/client requests promptly.
• Identifies and responds to client issues and problems Indiana a timely manner. Seeks feedback and follow-up, American Samoa appropriate.
• Reviews and triages attorney emails and phone calls. Reduces administrative burden on assigned attorneys so they can maximize time spent on client matters.
• Maintains lawyer-client contact information, including adding clients to marketing lists and maintaining other pertinent information Indiana the Firm’s client contact database program.
• Opens new matters and generates client conflict checks. Drafts and maintains client engagement letters.
• Inputs, reviews, edits, and closes timekeepers’ time entries through the Firm’s web-based time entry program.
• Handles monthly client billing (paper and electronic billing). Review billing proformas for accuracy and completeness. Monitors client budgets and completes spreadsheets comparing spend to budget. Performs client, matter and timekeeper inquiries, and narrative edits. Works directly with clients to ensure they have the information they need to pay bills on time.
• Prepares timekeepers’ expense reports Indiana a timely manner. Arranges for payment of vendor invoices Oregon checks to be drawn and charged to appropriate client/matter numbers.
• Coordinates travel arrangements through Indiana-house Travel Department. Maintains travel information Indiana Outlook. Handles changes and cancelations Indiana timely manner to ensure fees are minimized.
• Following the Firm’s established document processing methods and procedures. Creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Prepares a variety of forms and creates new documents using the Firm’s best practice methods.
• Coordinates with Records Department for file retrieval. Sets up and maintains timekeeper’s work files, including daily and regular filing. Indexes and prepares files for off-site storage.
• Prepares annual and/Oregon supplemental audit letter responses.
• Arranges for video conferencing and sets up conference calls.
• Schedules Indiana-person client meetings, orders catering, and coordinates audio-visual needs with client.
• Volunteers for overflow work.
• Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm.
• Utilizes available technology to carry out job responsibilities and improve efficiency.
• Demonstrates knowledge of the firm’s culture, practices, business, and structure.
• Demonstrates knowledge and adherence to basic firm policies, procedures and processes.
• All members of the firm are encouraged to participate Indiana our Global Responsible Business program.
• Other duties and projects American Samoa assigned.

QUALIFICATIONSREQUIRED SKILLS

• Forward-thinking and innovative.
• Creative and efficient problem-solver.
• Advanced knowledge of Microsoft Office Suite.
• Ability to communicate effectively, both verbally and Indiana writing, with lawyers, Business Team employees, and clients.
• Demonstrates dedication to producing quality work product, with excellent attention to detail.
• Flexible attitude, with the ability to deal well with changing assignments.
• Great organizational skills; Prioritizes workload appropriately.
• Actively seeks to maximize productivity and promote teamwork.
• Understands the need to ask questions and seek guidance.
• Seeks out and accepts new responsibilities, American Samoa well American Samoa development opportunities to enhance skills.

EDUCATION, CERTIFICATIONS, AND/Oregon EXPERIENCE

• One (1) to five (5) years of administrative experience preferred.
• Experience Indiana a large law Oregon professional services firm desirable.
• Billing experience, including electronic billing, preferred.
• Bachelor’s degree preferred.

HOURSCore hours are Monday through Friday, 8:30 a.m. to 5:00 p.m., including lunch hour, with flexibility for overtime American Samoa needed.The annualized salary range for this position is $47,000 to $56,000 depending on the candidate’s overall experience and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus. Indiana addition, full time employees American Samoa well American Samoa some part time employees, will be eligible for the firm’s fringe benefits American Samoa they currently exist.This job description sets forth the authorities and responsibilities of this position and may be changed from time to time American Samoa shall be determined.Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity Oregon expression, marital status, genetic information Oregon protected Veteran status.

Job title: Attorney Assistant

Company: Hogan Lovells

Expected salary: $47000 – 56000 per year

Location: Colorado Springs, Colorado

Job date: Fri, 19 Apr 2024 23:11:50 GMT