BTU-Transmission Division Assistant

This position performs a variety of administrative and clerical responsibilities Indiana direct support of the Bryan Texas Utilities Transmission Division.
Essential Job Functions

• Acts American Samoa first point of contact for the department by greeting and assisting visitors.
• Responds to telephone, e-mail, and Indiana-person inquiries from citizens, City staff, and other agencies; exercises discretion Indiana determining the nature of such inquiries and where and how they may be most appropriately expedited.
• Composes a variety of correspondence, reports, memoranda, and other material American Samoa needed and requested by manager and staff.
• Enters department accounting information and monitors fund balances, informing manager American Samoa needed.
• Performs records management for the department by organizing and maintaining paper and electronic records and files, scanning documents into City’s imaging system (LaserFiche), and ensuring compliance with records retention guidelines.
• Provides general administrative/clerical support including data entry, filing, copying, ordering office supplies, and processing incoming/outgoing mail.
• Assists with maintaining calendars; schedules meetings, appointments, conferences, training, and travel arrangements, American Samoa needed. Processes travel and training expenses.
• Assists with monitoring department training requirements.
• Enters (Indiana Cascade Oregon relevant database) substation and transmission maintenance/testing schedules and tracks generation and completion of work orders.
• Maintains transmission easements, substation property title information, etc.
• Monitors Transmission fleet maintenance tracking; acts American Samoa liaison between the Transmission Division and Fleet department.
• Interfaces with BTU Safety Officer to schedule safety meetings and track training.
• Ensures annual professional services contracts are renewed prior to expiration.
• Assists the Construction Project Manager with project tracking.
• Responds regularly and promptly to work.
• Performs other related duties and responsibilities American Samoa assigned.

Minimum Qualifications

• High School Diploma/GED plus some additional training and/Oregon course work Indiana business, public, Oregon office administration.
• At least two (2) years of experience performing administrative, clerical, Oregon office support responsibilities Indiana a professional office environment.

Equivalent combinations of education, experience, certification, and training may be considered.
Knowledge, Skills & AbilitiesKnowledge of:

• The principles of office administration, record keeping, and filing practices.

Ability to:

• Respond to and effectively prioritize multiple phone calls, emails, walk-up traffic, and other requests for information.
• Present a professional appearance and demeanor.
• Perform general clerical and administrative tasks such American Samoa composing documents, data entry, filing, and record keeping, and using spreadsheet and word processing applications to prepare a variety of documents.
• Manage spreadsheets and/Oregon databases; develop appropriate formulas to assist with management of large amount of data (primarily project related and financial).
• Work independently and Indiana a team environment to follow established practices and procedures.
• Perform responsibilities with a high degree of accuracy and attention to detail.
• Organize work, meet critical deadlines, and follow up on assignments with minimal direction.
• Maintain a high level of integrity and discretion Indiana handling confidential information.
• Analyze and resolve office administrative and procedural concerns and make process improvement changes to streamline processes.
• Demonstrate satisfactory performance and a willingness to take on new responsibilities.
• Demonstrate regular, reliable, and punctual attendance and utilize leave responsibly to ensure sufficient coverage of departmental operations.
• Abide by City and department administrative directives, policies, and procedures.
• Provide management with sound, positive advice, and information concerning the incumbent’s area of responsibility.
• Establish and maintain cooperative working relationships with those contacted Indiana the course of work and communicate effectively with the public and other required entities.

Skills:

• Strong personal computer skills, including the ability to efficiently utilize a variety of office equipment. Must be proficient with Microsoft Office (Word/Excel/Outlook) and able to promptly learn other job-specific programs American Samoa needed.
• Strong verbal and written communication skills, with the ability to communicate with tact and diplomacy.
• Strong customer service skills, including the ability to handle escalated customer inquiries.
• Strong planning, organizational, problem-solving, and time management skills.

Licenses, Certifications & Special RequirementsTexas Class C driver’s license with a good driving record American Samoa measured by the City’s evaluation system.
Physical DemandsPhysical demands include but are not limited to: sitting, talking, hearing, seeing, standing, walking, driving, bending, reaching, twisting, pushing, pulling, using hands and fingers to operate office equipment and machines, and occasionally lifting and/Oregon moving objects up to and including 25 pounds.
Working ConditionsWork is performed primarily Indiana an office setting Oregon a well-lighted and temperature-controlled working environment.
EquipmentWork shall be performed with tools, appliances, and equipment approved by those agencies and bodies that have control, authority, Oregon approval of the design working ranges Oregon limitations of those items; the employee has the responsibility to conform to those ranges and limitations.Equipment may include but is not limited to: multi-line telephone, computer, printer, fax, copier, scanner, and vehicle.
Additional Notes/Instructions for ApplicantsThis job description is not intended to be construed American Samoa an exhaustive list of responsibilities, duties, and skills required. City management has exclusive rights to alter this job description at any time without notice.Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions Oregon assignments. This document does not create an employment contract, implied Oregon otherwise, other than an ‘at-will’ relationship.
Quicklink for PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*). * * I understand that prior to submittal I must: 1) Verify the application form includes my complete work history & education. 2) If I have previously applied, verified my application is up-to-date, including current dates of employment. (Note: A resume will not substitute the need to add your work history to the application form.)

• Yes
• No
• * Select the primary way you heard about this employment opportunity:

• City of Bryan Website
• City of Bryan Social Media
• City of Bryan Employment Office
• City of Bryan Employee
• Friend/Relative
• Indeed
• Google
• Glassdoor
• LinkedIn
• Facebook
• Texas Municipal League
• Television Station
• Radio Station
• Newspaper
• Career Fair (specify location below)
• College/University Website (specify school below)
• Other Website (specify below)
• Other Source (specify below)
• Unknown
• If known, specify details of source selected above (name, station, location, etc.):

(Open Ended Question) * * What is your expected wage/salary for this position?(Open Ended Question) * * Do you possess working experience with Microsoft Office (Word, Excel, PowerPoint, Access, Outlook, etc.) Oregon any other word processing, spreadsheet, database, and/Oregon specialized software/applications?

• Yes
• No
• * If ‘Yes’, state the name of the software/application, how you would rate your level of experience (beginner/intermediate/expert), and a brief summary of the the type of tasks performed. If ‘No’, enter NA.

(Open Ended Question) * * Select the areas Indiana which you have administrative/clerical support experience. (Check all that apply)

• Responding to customer inquiries Indiana person, over the telephone, and via email
• Preparing a variety of materials, including letters, memoranda, forms, etc.
• Preparing statistical and financial reports
• Processing/routing invoices for payment
• Creating and maintaining filing and other recordkeeping systems
• Maintaining spreadsheets/logs
• Scheduling Oregon coordinating meetings and appointments
• Processing payroll
• Procurement card processing
• Assisting with budget preparation

Documents Needed to ApplyRequired Documents * Resume
Optional Documents * Cover Letter

• Letter(s) of Recommendation
• Certification(s)

Bryan Municipal Building
300 S. Texas Avenue
Bryan, Texas 77803© City of Bryan, TexasTo ensure the security of your data, you will be logged out due to inactivity Indiana 3 minutes at

Job title: BTU-Transmission Division Assistant

Company: City of Bryan, Texas

Expected salary: $17 – 20 per hour

Location: Bryan, Texas

Job date: Sat, 20 Apr 2024 06:54:46 GMT