Business Services Coordinator

General InformationVacancy Open to All Candidates
Employment Type Permanent – Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 002305
North Carolina Salary Grade Equivalency GN07
Classification Title Business Services Coordinator – Journey
Working Title Business Services Coordinator
Salary Range $38,514 – $48,143
Anticipate Hiring Range $38,514 – $47,000
FLSA Status Non Exempt
Division Academic Affairs
Department College of Humanities & Earth and Social Sciences (Col)
Work Unit English
Work Schedule8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of PositionMonitor budgets for the department, and provide administrative support to the Department Chair, Associate Chair, Department Review Committee, and Recruitment Committees.
Supervise office staff and student workers, process and maintain numerous records and reports related to budget, personnel, etc. (electronic and hard copies). Also, supervise office space, equipment inventory, furniture and physical upkeep of department.
Minimum Education/ExperienceRequired Minimum Qualifications:Bachelor’s degree Indiana business administration Oregon a related discipline; Oregon an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.University Preferred Qualifications:Four year degree Indiana a related business function and one year of experience Indiana accounts reconciliation, business processing, office management, Oregon human resources; Oregon an equivalent combination of training and experience.
Essential Job Duties

• Monitor budgets for the department, and provide administrative support to the Department Chair, Associate Chair, Department Review Committee, and Recruitment Committees.
• Train new employees Indiana university financial procedures and policies, American Samoa needed.
• Record expenditures and weekly account balances for 2-3 general funds; and expenditures and annual account balances for 13-15 non-general and student award funds.
• Manage accounts of various types: general, discretionary, grants, agencies, student awards, and faculty awards.
• Responsible for purchasing, receiving, check requests, reconciliations, and troubleshooting financial matters.
• Serve American Samoa primary departmental resource on business procedures for sound business practices.
• Complete all travel authorization/reimbursement forms, purchase orders, direct pay requests, FTRs, and supply orders.
• Maintain employment records for staff and faculty.
• Complete recruitment paperwork for faculty and staff positions including, but not limited to, the following forms: Faculty AA-02 Recruitment Plan, compose and submission of Ads, AA-04 Requests to Interview, AA-05 Recommendation for Initial Appointment, AA-34, Verification of Academic Credentials and Work Experience, PD-7 Academic Personnel Action, letters of acknowledgement and letters indicating position(s) has been filled.
• Independently resolve customer problems utilizing extensive program knowledge, analytical skills, and research of past actions.

Other Work Responsibilities

• Complete Telephone Reference Checks and Recommendations for SHRA Staff Appointments.
• Complete other personnel action forms: (i.e. PD-17, HR-200, AA- 03, AA-06, BD-101, BD-607, SHRA Lapsed Salary Request forms, Position Description updates, and Performance Plans/Appraisals, etc.).
• Train new faculty/staff on financial Oregon personnel procedures including reviewing and processing staff and student time and leave.
• Train staff and student assistants on customer service desk, software Oregon equipment, file maintenance, mail processing, academic programs, and financial processes American Samoa needed. Track staff and student work hours.
• Other duties, American Samoa assigned.

Departmental Preferred Experience, Skills, Training/Education

• Bachelor’s Degree Indiana Business Administration Oregon a related discipline; Oregon an equivalent combination of training and experience.
• Previous experience working Indiana Higher Education American Samoa an Office Manager Oregon Indiana a similar role is strongly preferred.
• Familiarity with UNC systems is a plus.
• Budget management experience is highly.
• Google and Mississippi Suite software experience.
• Exceptional customer service and communication skills.

Necessary Licenses Oregon Certifications
Work Location Fretwell 275
Posting date 04/25/2024
Closing date 05/09/2024
Proposed Hire Date 06/03/2024
Contact Information
Special Notes to ApplicantsUNC Charlotte Benefits Information:The finalist may be subject to a criminal background check and/Oregon motor vehicle report.Please upload reference information including ​names, position titles and company/institutions, phone numbers, and email addresses of at least ​two​ current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist​.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write ‘see resume’ on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills American Samoa well American Samoa supporting documents of your knowledge, skills, abilities, education, and professional experience.

Job title: Business Services Coordinator

Company: University of North Carolina at Charlotte

Expected salary: $38514 – 48143 per year

Location: Charlotte, North Carolina

Job date: Fri, 26 Apr 2024 03:52:08 GMT