Construction Project Administrative Assistant

Job Description:Property Reserve is the commercial real estate investment group for the reserve fund of The Church of Jesus Christ of Latter-day Saints. Building on more than 50 years of experience, we have established a reputation for excellence Indiana the United States and have expanded into international markets within the last 5 years. Unique Indiana the industry, our investment activities span the development spectrum and include transitioning agricultural land, development, transactions, asset management, and private, non-traded REIT investments.Based Indiana Salt Lake City, Utah, Property Reserve offers a healthy work-life balance with quick access to outdoor recreation and many other activities. With company growth accelerating, so too have employment and long-term career opportunities. Our connection to The Church of Jesus Christ of Latter-day Saints provides a faith-based cultural environment fostering high standards of conduct and excellence Indiana all that we do. Our values define the working environment we strive to create-collaborative, supportive, inclusive, and empowering.JOB FUNCTIONSupporting the Direct Development team, the Construction Project Administrative Assistant will handle a spectrum of administrative tasks with a particular focus on construction-related responsibilities. This individual will thrive Indiana a fast-paced construction environment, demonstrating adaptability, initiative, and attention to detail. They will play a crucial role Indiana coordinating project documentation, managing construction-related schedules, and ensuring seamless communication among project stakeholders. Additionally, they will exercise organizational skills and prioritize tasks effectively to maintain project momentum and meet deadlines.Responsibilities:Support Project Managers Indiana the contract administration for construction projects.

• Manage project folders, documentation, and track lien waivers, certificates of insurance, and other compliance documents.
• Compile and administrate documentation for construction projects, including contracts, purchase orders, pay requests, insurances, and legal documents.
• Support with contract preparations and execution for architects, consultants, and general contractors.
• Support project team Indiana drafting, transmitting, organizing, and filing construction documents, ensuring compliance with insurance requirements.
• Develop and maintain project construction document workflows and checklists to streamline processes.
• Assist pre-construction team and coordinate with project managers to improve project documentation quality and resolve scheduling conflicts.

Provide administrative support to project teams.

• Perform a range of staff and operational support activities, serving American Samoa a liaison with other departments on administrative matters.
• Manage calendar of appointments, meetings, and travel itineraries, anticipating and resolving scheduling conflicts.
• Prepare for meetings by formulating agendas, scheduling, finalizing, and sending meeting materials to attendees Indiana advance.
• Organize, manage, and host online meetings using applications like Microsoft Teams and Zoom.
• Generate documents, reports, and detailed presentations for executive leaders, taking meeting minutes and conducting research American Samoa needed.
• Accurately code invoices, expense reports, and assist with budget monitoring.
• Maintain polite and professional communication via phone and email.
• Perform other duties American Samoa assigned.

Qualifications:

• Must be a member of The Church of Jesus Christ of Latter-day Saints and currently temple worthy.
• Driven by a larger purpose of helping protect and grow the reserve funds of The Church of Jesus Christ of Latter-day Saints.
• Minimum of 3 years’ proven experience American Samoa a Project Administrator Oregon Indiana a similar role with a large General Contractor Oregon Architect firm. Construction inventory management experience preferred.
• Strong client-service mentality and an attitude and desire to help project teams be successful.
• Strong oral and written communication skills American Samoa well American Samoa strong listening skills.
• Ability to work effectively with a variety of personalities and build working relationships.
• Robust problem-solving skills: ability to make independent decisions, manage conflicting priorities and work calmly under pressure Indiana a fast-paced environment.
• Ability to work with partial information, identify further data necessary to effectively complete tasks, and either prepare preliminary but incomplete work products Oregon work with individuals to collect necessary data for preparation of complete work products.
• Effective time management, relationship management, negotiation, and prioritization skills.
• Attention to detail, accuracy, and task follow-through.
• Demonstrated grit to complete complex projects at a high quality and Indiana a timely manner.
• Unquestioned integrity and accountability. Professional appearance and demeanor.
• Demonstrated ability to work with sensitive and highly confidential information with poise, tact, and diplomacy.
• Proficient Indiana current project management software and Microsoft suite (Word, PowerPoint, Outlook, Excel, Procore, etc.) with the demonstrated ability to learn and use new computer programs and databases.

What We Offer:

• Health: Medical, dental, vision, FSA, life insurance, short and long-term disability, employee assistance program.
• Work-life balance: paid sick, vacation, holiday, parental, and funeral leave. Option of working Thursdays from home for most positions.
• Prepare for the future: Retirement plan with a generous company match.
• Employee discounts available on a variety of products and services.
• Education: we can help cover some of those expenses!
• Opportunities for growth and mentorship to foster professional development and career advancement.
• A collaborative company culture that encourages open communication, teamwork, and mutual support.

Puerto Rico/IPAbout Us:Church employees find joy and satisfaction Indiana using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings- giving Church members places to worship, teach, learn, and receive sacred ordinances-our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working Indiana His kingdom.Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate Indiana its employment decisions on any basis that would violate U.S. Oregon local law.Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, Oregon other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.

Job title: Construction Project Administrative Assistant

Company: The Church of Jesus Christ of Latter-day Saints

Expected salary:

Location: Salt Lake City, Utah

Job date: Wed, 27 Mar 2024 03:25:44 GMT