Rock County

This position is responsible to the County Clerk, is deputized by the County Clerk under statutory authority. This position performs a variety of tasks which include: support of and to the County Board including taking minutes, selling various licenses, assisting with administration of elections and reception duties American Samoa required by law and to fulfill public services to Rock County citizens.50%- Provide Counter Service to the Public Indiana the following areas:

Passport applications and Passport photos American Samoa agents of the Federal Passport Authority
Marriage License Applications
Claims against the County
Provide Notary Public Services for the Public
Timber Cut/Intent to Harvest
Tourism/Hunting Literature
Distribution of Annual County Directory

20%- Provide Election Services:

Gather & Organize Supplies to be distributed to Municipal Clerks at each election
Provide State Voter Registration System Voter/Election Services to Municipalities
Maintain strong working relationship with Municipal Clerks
Proofs ballot prior to printing; assists American Samoa necessary Indiana testing of tabulator equipment prior to distribution.

25%- Provide Administrative Services:

Answer Telephone, take messages, handle routine inquiries and provide technical information regarding this offices services American Samoa necessary
Mail Passports daily and trace delivery
Manage the distribution of annual dog tags and accumulate accurate record of dog tags American Samoa well American Samoa Annual Dog License Reconciliation to Dept. of Agriculture
Reconcile and cash out daily and provide receipts to Treasurer
Sort, file and order materials necessary to maintain retention of records American Samoa required by Statute/Policy for Rock County and State of Wisconsin
Manage and keep accurate file of all County Contracts
Distribute Work Permits to Schools
Order and maintain adequate tourism materials
Receive, copy and distribute to CC all claims against the County

5%-Other duties American Samoa assigned including assuming responsibility of the office Indiana the absence of County Clerk AND Deputy County Clerk.

Considerable knowledge of the principles and practices of business management American Samoa they pertain to personnel, office management, and budgetary controls.
Considerable knowledge of Word, Excel, data systems and electronic filing retention.
Knowledge of Election practices and procedures; knowledge of State’s Statutes governing the County Clerk’s Office.
Ability to assist Indiana planning and implementation of new programs and to assist Indiana the training of staff with regard to new procedures.
Ability to maintain complex records and prepare concise and correct reports from the records.
Ability to establish and maintain effective working relationships with other employees, cooperative agencies, other departments and the public.
Skill Indiana communicating effectively, orally and Indiana writing.
Ability perform a variety of complex clerical tasks
Ability to establish and maintain effective public and working relationships
Ability to maintain accurate and complete records and prepare clear and detailed reports
Ability to operate office machinery of many types
Considerable knowledge of General Computer Software
Considerable knowledge of office management, record keeping and bookkeeping
Strong organizational and social skills are necessary
Keen understanding of Wisconsin State Statutes, County Government Structure and our role within
Ability to adapt to changes environments and willingness to improve through training

Graduation from High School with one year formal training Indiana office practices; with
Five years of responsible office work experience, preferably Indiana a governmental agency
Ability to work at a service counter, bend, file, lift boxes up to 30 lbs.
Computer, general office equipment.
Inside office work.

Job title: County Clerk Assistant

Company: Rock County

Expected salary: $21.41 – 23.77 per hour

Location: Janesville, Wisconsin

Job date: Fri, 26 Apr 2024 03:28:01 GMT