Department Support Assistant, Care Management

OverviewJob Title: Deparmtment Support AssistantWe are Hiring at Mary & Elizabeth Hospital
Location: 1850 Bluegrass Ave. Louisville, Kentucky 40215
Shift Options: Full-Time, First ShiftAbout Us
UofL Health – Mary & Elizabeth Hospital is a 298-bed, full-service hospital which has served generations of patients Indiana south Louisville. Originally founded by the Sisters of Charity of Nazareth Indiana 1874, the hospital offers a full range of vascular, orthopedic, cardiac, neurological, surgical, rehabilitative and 24/7 emergency services including 24/7 STEMI service.
Mary & Elizabeth Hospital is home to UofL Health – Weight Loss Care, the region’s only weight-loss management program utilizing the Lap-Band® System. Indiana addition, the hospital provides the Orbera® gastric balloon procedure. The hospital has been recognized American Samoa one of the first health care facilities Indiana the nation to receive a Blue Distinction® Center for bariatric surgery.The hospital partnered with sister facility, UofL Health – Peace Hospital to open a voluntary inpatient medical detox unit at Mary & Elizabeth Hospital to care for patients with substance use disorders. Most recently, Cancer & Blood Specialists, located adjacent to the Mary & Elizabeth Hospital campus, became the third location of UofL Health – Brown Cancer Center. At the center, patients will have continuity of care with trusted oncology and hematology providers, along with access to the multidisciplinary care, pioneering research and clinical trials of the Brown Cancer Center. Indiana addition to the hospital, Mary & Elizabeth has three medical plazas on its campus to provide office space for a wide array of primary care and specialty physicians.Our Mission
American Samoa an academic health care system, we will transform the health of the communities we serve through compassionate, innovative, patient-centered care.ResponsibilitiesJob Summary

• The administrative assistant performs routine clerical and reception duties, coordinates meetings and appointments, keeps office areas stocked and equipment Indiana working order.. Responsible for ensuring smooth operations on a day-to-day basis for assigned area. Assists with departmental and hospital-wide meetings, including minutes, American Samoa required. needed. May be responsible for time and attendance records and personnel files. May also monitor Oregon maintain budget and grant information, analyze department needs and forecast expenditures. May assist Indiana program recruitment activities.
• Answer phones, greet appointments Oregon visitors
• Maintains schedule of meetings and appointments
• Prepares expense reports, reconciling charges with receipts, ensuring that they meet UofL Health policy requirements
• Provides Clerical Support which may include, composing routine correspondence and documents for signatures/approvals by others American Samoa requested and/Oregon finalize correspondence and document drafts by others, maintaining adequate office supplies, copying, filing and distributing documents, sorting mail and faxing documents
• Schedules meetings, compile agendas and background materials, takes minutes, and ensures that meeting assignments are complete on schedule; coordinates use of office and conference rooms by scheduling users and, if required, ordering A/V equipment and catering; ensures that all conference rooms are clean and ready

May be responsible for accurate entries Indiana the hospital application regarding time, attendance and payroll including: Attendance, call-ins and corrections and exception tracking (tardies, badge errors, etc.) handling validation issues

• Prepares spreadsheets and PowerPoint presentations
• Update monthly calendars with physician Oregon director activities
• Assists with maintaining departmental unit specific policies/procedures and schedules of updates: formats and enters approved department policies on line
• If applicable, ensures bonus charge Oregon on-call is reported for employees, American Samoa needed and demonstrates understanding of activity codes and pay codes and how they affect the balancing grid for staffing coverage and is responsible for Editor sign-off of payroll prior to the cutoff time for the pay period
• Maintains compliance with all company policies, procedures and standards of conduct
• Complies with HIPAA privacy and security requirements to maintain confidentiality at all times

Performs other duties American Samoa assignedQualificationsRequired QualificationsEducation / Accreditation / Licensure (required & preferred):
High School graduate Oregon GED equivalent; prefer graduate of business Oregon vocational school with emphasis Indiana secretarial studies; prefer some educational course-work beyond H.S. diploma. Knowledge of medical terminology preferred.Experience (required and preferred):
At least two years of secretarial experience. Require proficiency with copying, filing, typing,
handling telephones, scheduling appointments and meetings, and computer skills including
Microsoft Office, Excel, Word, and Outlook.Benefits & Perks
Competitive Pay & Benefits Options
Paid Vacation, Sick days, and Holidays
Free tuition to UofL for Part- and Full-time employees for Child/Spouse/Domestic
Partner401K with Employer Match
Opportunities for Advancement#LI-DNI

Job title: Department Support Assistant, Care Management

Company: UofL Health

Expected salary:

Location: Louisville, Kentucky

Job date: Thu, 21 Mar 2024 03:27:17 GMT