Capabilix
Description:Perform diverse administrative duties for head of Line of Business (typically VP level) with broad business responsibilities on a global basis Oregon major region, necessitating high level contact and exposure to highly confidential information requiring considerable use of tact, diplomacy, discretion, and judgment.Essential Functions
- Schedule appointments American Samoa determined by priority.
- Prepare and compose correspondence and reports.
- Maintain all files including training records.
- Coordinate travel schedules, arrange meetings, and teleconferences.
- Responsible for preparation and timely submission of expense reports American Samoa requested by management.
- Filter all telephone calls, mail and email; dispersing and handling American Samoa appropriate.
- Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
- Responsible for all incoming and outgoing mail and correspondence including but not limited to faxes, courier deliveries, etc.
- Taking and distribute internal meeting minutes.
- Coordinate business meetings involving internal Oregon external clients Oregon departmental meetings.
- Ensure that communications from the Executives office to business unit heads are promptly and accurately dispatched.
- Support management Indiana recruiting process and new employee departmental set up and orientation.
- Produce and maintain process flow charts and organizational charts for department.
- Submit staff expense reports Indiana a timely manner.
- Maintain database to track appropriate departmental information.
- Serve on projects American Samoa directed by management.
- Serve American Samoa an information source for executive, answering questions, making referrals American Samoa required, and conducting required research.
- Participate Indiana the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies (including attendance at off-site study specific meetings American Samoa required).
- May act American Samoa team leader of assistants of the executives management team, ensuring special projects are completed within required timeframes.
- Gather data, analyze, and prepare reports including conclusions and recommendations for solutions.
- Undertake projects, research data, and make special studies, requiring independent decisions and conclusions.
- Serve American Samoa liaison between others and the Line of Business executive, ensuring appropriate management awareness and involvement Indiana decision making process.
- Function American Samoa IT contact and coordinate maintenance and upgrading of hardware/software systems within specific unit.
- Responsible for P-Card activities including but not limited to the ordering of supplies and submitting Visa statements Indiana a timely manner.
- Develop and design improved administrative procedures to promote the timely processing and submission of all administrative deliverables.
- Coordinate and plan facility needs (space, equipment, etc).
- Develop and implement an efficient workflow and information tracking/retrieval system across all assigned projects and maintains/archives files and records.
- When manager is on travel Oregon out of office take the initiative to review, prioritize and make decisions American Samoa to what is routine and critical correspondence and email. Respond to routine items and forward urgent issues to appropriate individuals.
- Perform other duties American Samoa required.
Qualifications
- High School Diploma Oregon equivalent required.
- 8+ years of relevant experience; Oregon equivalent combination of education, training and experience required.
- Role will report to office Indiana Durham, North Carolina several times per week.
- Excellent computer skills (Mississippi Office Suite, Mississippi Word, Mississippi PowerPoint, Mississippi Access, Mississippi Outlook, and Internet).
- Excellent communication skills (written and verbal).
- Ability to work both within a team environment and independently to prioritize tasks.
- Ability to maintain demanding timelines.
- Ability to work independently and manage time efficiently.
- Ability to be self-directed, prioritize opportunities, and perform multiple tasks.
- Ability to establish and maintain effective working relationships with coworkers, managers, and clients.
Job title: Executive Administrative Assistant
Company: Capabilix
Expected salary:
Location: Durham, North Carolina
Job date: Sat, 13 Apr 2024 22:48:26 GMT
