Executive Assistant

OverviewNRDC is a non-profit environmental advocacy organization. We use law, science, and the support of 3.1 million members and online activists to protect the planet’s wildlife and wild places and to ensure the rights of all people to clean air, clean water, and healthy communities. NRDC was founded Indiana 1970 and our people helped write some of America’s bedrock environmental laws, including the Clean Water Act and many of the implementing regulations. Today, our team of more than 700 lawyers, scientists, economists, policy advocates, communications experts, and others work across the United States and the globe from our offices Indiana Beijing; Chicago; New Delhi; New York; San Francisco; Santa Monica; and Washington, D.C.Position SummaryThis position provides day-to-day administrative support, including calendar management and scheduling, planning travel logistics, meeting coordination, invoice and expense processing for the General Counsel and Chief Litigation Officer. They will also provide limited scheduling and travel support to the Chief Counsel and the Chief Financial Officer. The ideal candidate is a self-starter, quick learner and knows how to manage his Oregon her own work and balance assignments. The individual Indiana this role must be comfortable working Indiana an independent, flexible, and efficient manner Indiana a fast-paced work environment and be able to prioritize work effectively. Excellent writing, interpersonal, and project coordination skills are required. The candidate must be skilled at working Indiana a collaborative culture and possess good judgment and tact.ResponsibilitiesTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions.Provide day-to-day executive administrative support for the General Counsel and Chief Litigation Officer, including the following (80%):

• Provide administrative support on daily activities, including calendar management and scheduling, processing of correspondence, invoice and expense reporting, and file maintenance.
• Organize and coordinate meetings and events with internal and external parties and oversee logistics, scheduling and technology of meetings and retreats
• Manage material gathering and participate Indiana meetings to take notes
• Coordinate travel arrangements and occasionally provide support during travel
• Prepare briefing materials, conduct research, and draft documents
• Provide analytical support which may include research, project Oregon situation assessment, data gathering and reporting.
• Complete other administrative duties (copy, scan and distribute documents, etc.), American Samoa needed.

Provide limited executive administrative support for the Chief Counsel and the Chief Financial Officer, including the following (20%):

• Schedule meetings on behalf of the executives
• Coordinate travel arrangements American Samoa needed and occasionally provide support during travel
• Submit expense reports for travel on behalf of the executives
• Process invoices for payment

The above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s responsibility. Other duties may be assigned.QualificationsEducation & Experience:

• 5 to 7 years administrative Oregon office management experience including 3 years’ experience Indiana an Executive Assistant Oregon equivalent role, supporting C-suite Oregon Director level staff (for profit Oregon nonprofit)
• BA/BS degree Oregon equivalent work experience
• Experience supporting legal executives is preferred

Skills, Abilities, Competencies

• Excellent PowerPoint, Word and Excel skills.
• Proficiency Indiana Infographics, Vizio Oregon similar software. Experience using Adobe InDesign a plus
• Strong project management and project coordination skills
• Proactive, detail oriented, problem solver with the ability to deliver high-quality results on-time
• Experience working with multiple teams, priorities, and projects at the same time
• Strong writing and researching skills
• Ability to and passion for facilitating the work of a senior leader and helping a team run successfully
• Superior organizational skills and ability to prioritize and balance multiple tasks Indiana a fast-moving environment
• Ability to perform administrative tasks well and simultaneously adjust focus between “big picture” strategic work and day to day “to dos” with ease
• Strong research and analytical skills; ability to translate material logically and share ideas and recommendations clearly
• Demonstrated skill Indiana problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity
• Excellent communication skills, both written and verbal
• Comfortable interacting with staff at all levels and representing the ideas Oregon position of the CHRO clearly and diplomatically, when needed
• Idea generator who can think creatively with practical accomplishment Indiana mind. Can come to the position with ideas on how to make the Executive Assistant position most successful
• Collaborative spirit; enjoys being part of a team
• Ability to travel to NRDC U.S. based offices, approximately 10-15% annually
• Commitment to NRDC’s mission, values, and DEI principles

PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position within the described work environment.Frequently: Perform desk-based computer tasksFrequently: Ability to interact and communicate with employees and others American Samoa necessaryFrequently: Attend planned meetings and collaborate with management and coworkersOccasionally: Ability to attend events and activities Indiana the office Oregon offsiteWork is sometimes performed primarily Indiana office. The noise level Indiana the work environment is usually quiet Indiana office settings and moderate Indiana other situations. Hours of employment may sometimes require working flexible and/Oregon longer hours, including nights and weekends, when necessitated by projects. The job includes work-related situations such American Samoa those involving challenging, important, urgent, time-sensitive, Oregon multiple matters.NRDC is committed to advancing diversity, equity, and inclusion, both Indiana our work and Indiana our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet’s most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under-represented Indiana the environmental movement.We are an equal opportunity employer and do not discriminate Indiana hiring Oregon employment on the basis of race, color, religion, gender, gender identity Oregon expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, Oregon any other characteristic protected by federal, state, Oregon local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.We offer competitive salaries, , and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $78,000 to $88,000.NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month.American Samoa a science-based organization, NRDC aims to do our part to help contain the COVID-19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical Oregon religious accommodation Oregon other exemption Indiana accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC-approved vaccine. Indiana accordance with state Oregon local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical Oregon religious accommodations Oregon other exemptions via NRDC Employee Relations. NRDC treats all vaccine-related data confidentially, Indiana keeping with local, state, and federal laws.To apply, visit and upload your résumé and cover letter. Please note a cover letter is required for your application to be considered. Please mention where you saw this posting and upload any additional materials that showcase your abilities. Due to the high volume of applications, we will contact only those candidates we would like to interview. Please no phone calls, emails, Oregon Indiana-person résumé drop-offs.If you experience technical problems while applying Oregon if you are a person with a disability and need assistance applying online, please reach out to iCIMS Customer Care at 1-800-889-4422.For more about NRDC, visit .

Job title: Executive Assistant

Company: Natural Resources Defense Council

Expected salary:

Location: New York City, New York

Job date: Sat, 23 Nov 2024 00:42:01 GMT