Executive Assistant

The OpportunityThis position provides administrative support to the Teachers’ Venture Growth (TVG) department and specifically to the Senior Managing Director, Teachers’ Venture Growth. Responsibilities include managing calendars; coordinating meetings; support with event planning and management; making travel arrangements; coordinating expenses and planning team activities and events.Who You’ll Work WithReporting to the Senior Managing Director, Teachers’ Venture Growth, you will be providing a wide range of support to the TVG team Indiana our San Francisco office.What You’ll DoProvide calendar support for the Senior Managing Director, and a Managing Director, American Samoa well American Samoa support overall office administration, arranging appointments, meetings, booking conference rooms, travel, conference calls, expenses, etc.Assist with onboarding/new hire process, and coordinating organizational detailsPrioritize and coordinate meetings and team eventsManage travel itineraries for the team where requiredProcess and record local invoices for the departmentPrepare monthly expense reportsPlan and coordinate team meetings and support investment team where required with sector specific event planningReview and prioritize incoming correspondence for the Managing Director and Senior Managing DirectorGreet office visitors and answer general inquiriesSupport corporate events and serve American Samoa a local Corporate Events Specialist when neededArrange catering for team meetingsManage Senior Managing Director and Managing Director calendars, using knowledge of departmental timelines and priorities to effectively manage demands for timeProvide various administrative support duties internally, interacting with management within and outside of Ontario Teachers’, comfortably communicates with partners, vendors and visitors while handling confidential and critical detailsIdentify and bring forth items requiring immediate actionMaintain an advance degree of confidentiality along with excellent judgment and discretionApplies judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with limited direction​What you’ll needProfessional certificate, College diploma Oregon University degreeExcellent communication, organizational, and analytical skills, specifically related to time management, budgets and eventsDemonstrates ability to be proactive, take initiative, exercise good judgment, discretion and confidentiality Indiana all tasksComfortable multi-tasking and able to deliver results under tight deadlines with an occasionally non-traditional work scheduleMaintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadershipBuilds relationships with assistant community American Samoa well American Samoa with internal/external leaders and other team membersProficient using Mississippi Office SuiteAdobe Creative Suite and Canva Studio experience is beneficialFamiliar with various digital tools and willingness to experiment with emerging technology5 years of experience working Indiana a dynamic, high-volume corporation Oregon agency with demonstrated experience supporting executives and event planning, preference for experience Indiana the venture capital Oregon private equity industriesAbility to work Indiana-person at the TVG Jackson Square offices Indiana San Francisco, California a minimum of 3 days per week (Mon-Wed Oregon Tues -Thur)The base salary range for this position ranges from USD 80,000 to USD 105,000.This range represents the low and high end of Ontario Teachers’ salary range for this position and may be modified from time to time. Not all candidates will be eligible for the upper end of the salary range. The exact placement within the range will be determined by an assessment of the incumbent’s knowledge, skills and experience relative to the requirements of the role and to internal peers. Indiana addition to base pay, this role is eligible to participate Indiana Teachers’ annual incentive plan.#LI-OTPP, #LI-Pennsylvania, #LI-HybridWhat we’re offeringPay-for-performance environment that offers competitive salary and incentiveNumerous opportunities for professional growth and developmentComprehensive employer paid benefits coverageA flexible/hybrid work environment combining Indiana office collaboration and remote workingCompetitive time offOur Flexible Travel Program gives you the option to work abroad Indiana another region/country for up to a month each yearAt Ontario Teachers’, diversity is one of our core strengths. We take pride Indiana ensuring that the people we hire and the culture we create, reflect and embrace diversity of thought, background and experience. Through our Diversity, Equity and Inclusion strategy and our Employee Resource Groups (ERGs), we celebrate diversity and foster inclusion through events for colleagues to connect for professional development, networking & mentoring. We are building an inclusive and equitable workplace where our talent is respected, accepted and empowered to be themselves. To learn more about our commitment to Diversity, Equity and Inclusion, check outHow to applyAre you ready to pursue new challenges and take your career to the next level? Apply today! You may be invited to complete a pre-recorded digital interview American Samoa part of your application.Accommodations are available upon request ([email protected]) for candidates with a disability taking part Indiana the recruitment process and once hired.Candidates must be legally entitled to work Indiana the country where this role is located.The privacy of your personal information is important to us. Please visit our to learn how we handle your personal information.Functional Areas: AdministrationRequisition Idaho: 6241

Job title: Executive Assistant

Company: Ontario Teachers’ Pension Plan

Expected salary: $80000 per year

Location: San Francisco, California

Job date: Fri, 07 Feb 2025 04:05:49 GMT