Executive Assistant 3

KPSJob ID 2475085Koniag Professional Services, a Koniag Government Services, is seeking an Executive Assistant 3 with a TS/SCI clearance to support KPS and our government customer in Arlington, VA.We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.Koniag Professional Services currently has an opening for an Executive Assistant 3 (EA) to provide executive level support for Department of Defense Office of the Chief Digital and Artificial Intelligence Officer (CDAO). Under the direction of the government, the Executive Assistant will provide administrative support to executive-level, management, and key technical personnel across the CDAO. This will include primarily clerical functions: keep calendars, arranging travel, keeping the executive on time, arranging meetings, ensuring read ahead material is available, etc. The candidate will be the executive assistant support for the CDAO located in Arlington, VA office.Responsibilities:

• Support the program management staff in the preparation of deliverables, internal reports, briefings, and drawings associated with the project being supported.
• Performs clerical functions such as preparing correspondence and reports, handling information requests, receiving visitors, arranging conference calls, arranging, and coordinating travel, scheduling meetings, facilities management, and monitoring physical security.
• Coordinates/communicates behalf of the organization’s leadership, including calls, responding to email and interfacing, with stakeholders or their staff at all levels.
• Provide comprehensive support services for daily operations in areas of normal administrative service functions to include action suspense tracking, workload prioritization, calendar maintenance, communications, correspondence and distribution services, reporting, procurement of administrative supplies, property administration, security management, as well as travel (requires familiarity with the use of the Defense Travel System) and transportation, directives, and training.
• Responsible for managing the quality of correspondence provided to the Government Senior Executive Leadership’s review.

Requirements

• Current/Active Top Secret security clearance with active SCI eligibility is a requirement to apply for this position.
• 10+ years of relevant experience to include a minimum of 3 years of experience directly supporting a C Suite Senior Executive/CEO; and 5-years of office administration.
• Bachelor’s Degree
• Experience supporting a SES/Flag Officer within the OSD.
• Demonstrate excellent communication skills, a high level of integrity, critical thinking, and leadership courage.
• Experience preparing staff packages for the official DoD staffing and coordination process.
• Ability to use CATMS or similar action tracking software to manage, update, and track senior leaders’ actions.
• Experience using and expertise with the Defense Travel System.
• Experience using the Aircraft and Personnel Automated Clearance System to schedule/manage international travel.
• Must be a self-starter that can recognize needs and act with little to no guidance.
• Able to rapidly understand and apply new concepts.
• Strong organizational and problem-solving skills with impeccable multi-tasking abilities.
• Advanced MS Word skills; proficient PowerPoint, Excel, Outlook, MS Teams application skills. Expert with Calendar Management.
• Experience with Federal and DoD Records Management requirements for senior executives.

Working Environment & ConditionsThis job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress.The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.Our Equal Employment Opportunity PolicyThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at [email protected] or by calling 703-488-9377 to request accommodation.Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com.Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352

Job title: Executive Assistant 3

Company: Koniag Government Services

Expected salary:

Location: Arlington, VA

Job date: Sat, 20 Apr 2024 22:33:24 GMT