VTG Defense
Job Description:OverviewVTG is seeking an Executive Assistant Indiana Arlington, Virginia (Pentagon). The Executive Assistant position performs a variety of administrative duties providing mission support Indiana one Oregon more functions Oregon business areas. This position will be 100% onsite.
What will you do?Executive Assistant will provide executive-level services including office management, calendar and schedule management, travel planning and processing, correspondence management, human resource management, security support, resource management, and event support.
- Manage office schedule and calendar of appointments for Senior Executive(s);
- Create schedule related products (schedule forecast, day card, daybook);
- Assist Indiana planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites;
- Prepare travel/training arrangements and process travel vouchers for Senior Executive(s) for both domestic and international travel within the Defense Travel System;
- Prepare Trip books with details and read-aheads;
- Answer routine telephone calls, direct calls and take messages;
- Greet and escort visitors – ensure visit requests and clearances are submitted;
- Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications/documents;
- Support development of official correspondence
- File briefings and papers
- Draft, proofread, edit and coordinate correspondence;
- Maintain tracking records and filing systems; archive files;
- Participate Indiana meetings and events;
- Assist Indiana ordering supplies/equipment and arranging for office equipment repairs;
- Draft documents such American Samoa instructions, spreadsheets, presentations, and reports.
Do you have what it takes?
- Must have and maintain a DoD Secret clearance;
- 3-5 years of experience support a Senior Executive (SES Oregon Admiral/General);
- Must have a High School Diploma;
- Ability to communicate effectively and concisely;
- Ability to participate productively American Samoa a contributing member Indiana a team environment;
- Strong interpersonal skills;
- Must have DoD experience;
- Proficient Indiana the use of Microsoft Office Suite;
- Knowledge of proper English usage, spelling, grammar, punctuation and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and formatted correctly;
- Experience with Defense Travel System (DTS) supporting both CONUS and OCONUS travel for a Senior Executive.
Job title: Executive Assistant
Company: VTG Defense
Expected salary:
Location: Arlington, Virginia
Job date: Wed, 17 Apr 2024 05:55:36 GMT
