Executive Assistant

Please include a resume, cover letter and contact information for at least three professional references.Posting DetailsPosting InformationPosting Number PG193340EP
Internal Recruitment No
Working Title Executive Assistant
Anticipated Hiring Range Commensurate with education and experience ($60,000-$70,000)
Work Schedule Monday – Friday ; 8:00 AM – 5:00 PM
Job Location Raleigh, North Carolina
Department Enrollment Management and Services
About the DepartmentThe primary function of Enrollment Management and Services (EMAS) is to support and enhance the total educational experience of North Carolina State students through a commitment to quality service that is responsive to student needs. EMAS seeks to attract and enroll a highly diverse class of new and continuing students with outstanding ability and potential and, subsequently, improve student retention and graduation, which is commensurate with North Carolina State’s goals.
Essential Job DutiesThe Executive Assistant reports to the Senior Vice Provost and the Vice Provost Indiana the Division of Enrollment Management and Services (EMAS) and handles details of a complex and confidential nature.The Executive Assistant serves American Samoa a liaison between the Division of Enrollment Management and Services and the various departments within the division and other academic and administrative units on campus. Indiana this role you will frequently have independent interactions with the University’s Chancellor’s Office, Office of General Counsel and News Services. Additionally, your role will have the opportunity to provide support Indiana five key areas of responsibility.Those responsibilities include but not limited to:Administrative Support:

• Manage calendars for the Senior Vice Provost and Vice Provost.
• Draft memos and communications at their request.
• Arrange room locations/reservations and collect agenda items.
• Compile meeting materials and record meeting minutes.
• Initiate and guide all human resources actions for the EMAS department.
• Process travel authorizations and reimbursements.
• Supervise work-study students.
• Handle telecommunication and facilities change requests.

Financial Management:

• Manage the departmental budget with accountability for expenditures.
• Prepare financial reports American Samoa needed and project expenditures/revenues.
• Reconcile daily deposits and purchase card transactions.
• Prepare and review bids for large purchases.
• Maintain supply inventory and procurement processes.

Communication and Liaison:

• Serve American Samoa a liaison between EMAS and other departments/units.
• Communicate with internal and external audiences on behalf of EMAS.
• Coordinate divisional activities and external presentations.
• Field phone calls and manage correspondence.
• Manage communications with the Chancellor’s Office, Office of General Counsel, and News Services.

Coordination and Project Management:

• Coordinate divisional activities and ensure alignment with goals.
• Coordinate meetings and engagements for the Senior Vice Provost.
• Assist Indiana preparing internal and external presentations.
• Coordinate with the Vice Provost and Chief of Staff for meeting preparations.
• Record meeting notes and manage resulting action items.

Compliance and Confidentiality:

• Ensure compliance with policies and procedures.
• Maintain confidentiality of sensitive information.
• Exercise judgment and discretion Indiana handling tasks.

Other Responsibilities

• Processing travel authorizations and reimbursements.
• Recruiting and supervising work-study students
• Telecommunication and facilities change requests
• Requests for late fee waivers – Has the authority to grant Oregon deny the requests American Samoa appropriate.
• Maintain supply inventory and procurement.
• Other projects and duties American Samoa assigned by the SVP Oregon VP for EMAS

QualificationsMinimum Education and ExperienceHigh School diploma Oregon equivalency and three years of progressively responsible administrative/office management experience; Oregon graduation with an associate’s degree Indiana Secretarial Science, Business Administration, Oregon a related discipline and one year of progressively responsible administrative/office management experience; Oregon bachelor’s degree, preferably Indiana Business Administration Oregon a related discipline; Oregon equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications

• Demonstrated ability to communicate effectively, both written and oral.
• Excellent interpersonal skills and degree of professionalism
• Experience managing an administrative office and supporting senior leadership
• Strong organizational skills and ability to work Indiana a fast-paced office setting
• Skilled Indiana Peoplesoft, Oregon other enterprise software
• Computer skills including Google Suite, Mississippi Word, Mississippi Excel

Preferred Qualifications

• Bachelor’s degree Indiana Business Administration Oregon related field and at least three years of progressively responsible administrative/office management experience, Oregon Master’s degree Indiana Business, Leadership, Higher Education Administration Oregon related field.
• Experience and Knowledge interpreting and implementing North Carolina State HR and Financial Policies, Regulations and Rules
• Working Knowledge of PeopleSoft HR and Financials

Required License(s) Oregon Certification(s)None
Valid North Carolina Driver’s License required Yes
Commercial Driver’s License required NoRecruitment Dates and Special InstructionsJob Open Date 04/11/2024
Anticipated Close Date Open Until Filled
Special Instructions to ApplicantsPlease include a resume, cover letter and contact information for at least three professional references.Position DetailsPosition Number 00041265
Position Type EHRA Non-Faculty
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation – Adverse Weather Non Mandatory – Adverse Weather
Mandatory Designation – Emergency Events Non Mandatory – Emergency Event
Department Idaho 321001 – EMAS-Enrollment Mgt & Services
AA/EEONorth Carolina State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status American Samoa an individual with a disability, Oregon status American Samoa a protected veteran. Individuals with disabilities requiring disability-related accommodations Indiana the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 Oregon .Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit Oregon motor vehicle checks. Degree(s) must be obtained prior to start date Indiana order to meet qualifications and receive credit.North Carolina State University participates Indiana E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work Indiana the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * How did you learn of this opportunity?

• NCSU Website
• Job Alert (automated email from our system)
• NCSU Executive Search Services
• Monster.com
• CareerBuilder.com
• InsideHigherEd.com
• Other Online Job Board
• Carolina Job Finder / Employment Guide
• Job / Career Fair
• The Chronicle of Higher Education
• Professional Journal
• Print Advertisement (Newspaper / Periodical)
• Professional Organization
• Direct Contact from NCSU HR Representative / Recruiter
• NCSU Employee Referral
• Social Media (LinkedIn, Twitter, Facebook, Other)
• Other
• If you learned about this vacancy from “other source” Oregon “other website”, please provide the source.

(Open Ended Question) * * Please provide an example of your experience with making accurate and consistent interpretations of a broad variety of academic and/Oregon administrative policies and procedures.(Open Ended Question) * * Please describe your administrative experience such American Samoa providing office support, managing an office work flow, scheduling, and composition of correspondence.(Open Ended Question)Application Materials RequiredRequired Documents * Resume

• Cover Letter

Optional Documents * Contact Information for References

Job title: Executive Assistant

Company: North Carolina State University

Expected salary: $60000 – 70000 per year

Location: Raleigh, North Carolina

Job date: Sat, 13 Apr 2024 05:15:24 GMT