Executive Assistant

Interested Indiana a career with both meaning and growth? Whether your abilities are Indiana direct patient care Oregon one of the many other areas of healthcare administration and support, everyone at Parkland works together to fulfill our mission: the health and well-being of individuals and communities entrusted to our care. By joining Parkland, you become part of a diverse healthcare legacy that’s served our community for more than 125 years. Put your skills to work with us, seek opportunities to learn and join a talented team where patient care is more than a job. It’s our passion.Primary PurposePerforms complex administrative office duties involving report generation, budgetary assistance and completing special projects Indiana order to provide secretarial services to executives at the Vice President and Senior Vice President (VP/SVP) level within the organization.Minimum SpecificationsExperienceMust have five (5) years of secretarial experience.Skills Oregon Special Abilities

• Must have excellent verbal and written skills.
• Must be able to compose correspondence independently.
• Must be familiar with the operations of standard office equipment and healthcare terminology.
• Must be able to write effectively.
• Must be able to demonstrate good phone techniques and manners.
• Must be able to use sound judgment Indiana making complex decisions.
• Proficient Indiana Mississippi Office, Word, Excel, and PowerPoint.

Responsibilities * Maintain VP/SVP’s calendar, scheduling meetings and appointments American Samoa requested.

• Plans, coordinates and participates Indiana administrative meetings, schedules meeting rooms; orders catering; prepares agendas; does timely mail-outs; takes and transcribes minutes; coordinates follow-up actions; and works directly with Committee Chairs, American Samoa needed.
• Provides polite, courteous, and professional reception and telephone service; tactfully determines nature and urgency of business; answers inquiries and resolves conflicts independently whenever possible using own judgment and knowledge of hospital operations; refers to appropriate person if necessary.
• Reads incoming correspondence; determines deadlines and suspense dates; checks accuracy of documents requiring the VP/SVP’s signature; summarizes content if needed; provides necessary backup material for VP/SVP’s review; offers advice Oregon initiates reply if appropriate; and coordinates follow-up American Samoa necessary.
• Composes correspondence requiring understanding of hospital operations and policies; researches and prepares special projects Oregon presentations; initiates and maintains large and complex paper and electronic filing systems, develops method for organizing and retrieving information.
• Makes travel arrangements for individual VP/SVP’s Oregon groups, arranging airline travel, lodging, conference rooms, catering, audio-visual equipment.
• Indiana the VP/SVP’s absence, responds to requests for action Oregon information; if necessary, relays to the appropriate staff member; intercepts requests and helps implement action; ensures timely response; decides whether VP/SVP should be notified of important Oregon emergency matters.
• Organizes and expedites the flow of work through supervisor’s office, initiating follow-up actions American Samoa required, to reduce unnecessary interaction with supervisor Indiana routine matters.
• Performs all duties Indiana a manner that protects the confidentiality of patients and does not solicit Oregon disclose any confidential information unless it is necessary Indiana the performance of assigned job duties.
• Performs other duties American Samoa assigned.

Job Accountabilities * Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results American Samoa appropriate Indiana support of the overall goals of the department and Parkland.

• Stays abreast of the latest developments, advancements, and trends Indiana the field by attending seminars/workshops, reading professional journals, actively participating Indiana professional organizations, and/Oregon maintaining certification Oregon licensure. Integrates knowledge gained into current work practices.
• Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance American Samoa needed to ensure proper understanding.

Parkland Health and Hospital System prohibits discrimination based on age (40 Oregon over), race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, genetic information, disability, national origin, marital status, political belief, Oregon veteran status. American Samoa part of our commitment to our patients and employees’ wellness, Parkland Health is a tobacco and smoke-free campus.

Job title: Executive Assistant

Company: Parkland Health

Expected salary:

Location: Dallas, Texas

Job date: Fri, 26 Apr 2024 22:40:01 GMT