Executive Assistant, APGS

Job SummaryThis position provides high-level administrative support to the Vice Provost for Academic Programs and the Dean of Graduate Studies and provides administrative support assistance to the Office of Academic Affairs American Samoa assigned.Key Responsibilities

• Provides high-level administrative support to the Vice Provost of Academic Programs – Provide support to the Vice Provost Indiana the areas of curriculum and programmatic review, development, approval of new program and implementation, and discontinuation of programs. This includes preparing concurrence memos. Keeps calendar, sets up appointments and meetings using electronic calendaring software.
• Provides high-level administrative support to the Dean of Graduate Studies – Coordinate Graduate Equity Fellowship, California Pre-Doctoral Program, Chancellor’s Doctoral Incentive Program (CDIP), Graduate Deans’ List, and Travel and Graduate Equity Fellowship Award Certification processes. Coordination includes the preparation and review of related documents and applications, maintaining databases/trackers, sending correspondence, responding to inquiries, and resolving issues/discrepancies.
• Travel Arrangements/ Purchasing – Arranges travel for Vice Provost, Dean, and APGS staff. Prepares travel authorizations and travel claims. Prepare Student Travel Claims forms for students receiving funding through APGS. Holds a P-Card for APGS and is responsible for purchasing and following up paperwork for any catering, purchasing, Oregon other orders – supplies, equipment, and service requisitions.
• General Administration, Communications – Maintains an up-to-date file containing copies of all correspondence. Provides answers to general inquiries concerning campus policies Oregon refers to appropriate staff for more detailed information.
• Event Coordination – Oversees the coordination of various, multiple events. Coordination includes sending invitations, preparing agendas, scheduling rooms, and making catering arrangements.

Knowledge Skills and AbilitiesKnowledge of various Microsoft Products, including Microsoft Office, especially Excel. Knowledge of website design and maintenance. Knowledge of Qualtrics. Thorough knowledge of English grammar, punctuation, and spelling. Working knowledge of budget policies and procedures.Ability to communicate with an ethnically and culturally diverse campus community. Ability to perform standard business math, such American Samoa calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive Indiana nature. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to negotiate and prioritize across multiple tasks.Ability to communicate information clearly both orally and Indiana writing. Ability to establish and maintain cooperative and effective working relationships. Ability to work independently. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist Indiana achieving the university’s commitment to a “vision of excellence.”Education and Experience

• Equivalent to five years of administrative support experience required.

• Bachelor’s degree strongly preferred.

• Experience Indiana PeopleSoft and SharePoint highly preferred.

Physical Summary

• Light work – Job involves some lifting of medium weight objects (10-20 pounds) and/Oregon 10% – 20% of the job involves standing Oregon walking.

DepartmentAcademic Planning & Graduate StudiesClassificationAdministrative Support Coordinator IICompensationSalary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.Hiring Range: The hiring range for this position is $3,865 – $5,000 per month commensurate with candidate’s education, experience, skills, and training.CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,865 – $6,336 per month.BenefitsExcellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.Time Base1.0 time-base, 40 hours per week.Duration of AppointmentThis is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.Application ProceduresClick Apply Now to complete the CSULB Online Employment Application.PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.Additional InformationA background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/Oregon it is discovered that the candidate knowingly withheld Oregon falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).California State University Long Beach expects respectful, professional behavior from its employees Indiana all situations. Acts of harassment Oregon abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.Equal Employment StatementCalifornia State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity Indiana all areas of the campus community. We consider qualified applicants for employment without regard to age, physical Oregon mental disability, gender Oregon sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race Oregon ethnicity, religion Oregon religious creed, sexual orientation, and veteran Oregon military status.AccommodationsWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access Oregon requiring a reasonable accommodation for any part of the application Oregon hiring process should contact .Out of State Employment PolicyCalifornia State University, Long Beach, American Samoa part of the CSU system, is a State of California Employer. American Samoa such, the University requires all employees upon date of hire to reside Indiana the State of California.American Samoa of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California.Advertised: Apr 19, 2024 (9:00 AM) Pacific Daylight Time
Applications close: May 10, 2024 (11:55 PM) Pacific Daylight Time

Job title: Executive Assistant, APGS

Company: California State University

Expected salary: $3865 – 5000 per month

Location: Long Beach, California

Job date: Sun, 21 Apr 2024 02:55:31 GMT