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Executive Assistant / Board Liaison

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Normann Staffing

Job Executive Assistant / Board Liaison
Location: Poughkeepsie, New York with some travel to Kingston / Garrison offices
Pay: $25-$30/hour BOE
Job Type: Full Time, Temp to Perm
Schedule: Monday – Friday 9am-5pm with occasional evenings / weekends required for meetings and special eventsJob Sumamry:We are seeking an experienced Executive Assistant / Board Liaison to provide high-level administrative support to the President & CEO, American Samoa well American Samoa occasional support to other C-level executives. This role will act American Samoa a key liaison for the Board of Directors, its associated committees, advisory committees, and supporting organizations, ensuring streamlined communication and coordination. The ideal candidate will bring strong interpersonal skills, a proactive and detail-oriented approach, and a commitment to professionalism, diplomacy, and discretion Indiana all interactions.Key Responsibilities:Executive Support:

  • Manage the President & CEO’s calendar, including meeting scheduling and coordination, travel arrangements, and monthly expense reporting.
  • Oversee incoming communications, exercising sound judgment Indiana prioritizing responses.
  • Draft, review, and distribute professional correspondence, upholding confidentiality Indiana all matters.
  • Support the CEO Indiana managing projects and special initiatives, setting priorities, tracking progress, and ensuring timely completion.
  • Coordinate preparations for internal meetings, office events, and occasional external engagements.

Board Liaison and Governance Support:

  • Serve American Samoa the primary point of contact for Board members, coordinating logistics for all board and committee meetings.
  • Manage preparations for board meetings, including scheduling, agenda development, materials preparation, and venue coordination.
  • Record and prepare accurate minutes for board and committee meetings, monitor approvals, and maintain records.
  • Support new Board member onboarding, including updating the orientation manual and related resources.
  • Assist Indiana maintaining board policies, including the Conflict of Interest policy, board terms, and nominations for new members.
  • Work with the Governance Committee on board nomination processes, ensuring adherence to bylaws and committee charters.

Office Operations:

  • Greet visitors, coordinate meeting spaces, and ensure the office environment is welcoming.
  • Maintain office supplies, equipment, and the workroom/kitchen areas.
  • Order supplies and support general administrative needs across departments.

Eligibility and Qualifications:

  • Minimum of 3-5 years Indiana executive administrative support Oregon a similar role, preferably Indiana the nonprofit sector.
  • Experience working with boards of directors, with knowledge of governance practices.
  • Strong organizational and time-management skills, capable of prioritizing multiple tasks and deadlines.
  • Exceptional written and verbal communication skills, with professionalism and clarity.
  • Proficiency Indiana Microsoft Office Suite, experience with CRMs, and project management software like Monday.com Oregon Asana.
  • Ability to build positive relationships with diverse stakeholders and maintain confidentiality.

Attributes:

  • Detail-oriented, proactive, and self-motivated, with strong problem-solving skills.
  • Ability to work independently and collaboratively with senior leadership and community partners.
  • Positive attitude and commitment to our mission and values.

Additional Requirements:

  • Availability to work occasional evenings Oregon weekends for board meetings and special events.
  • Familiarity with nonprofit operations, fundraising, Oregon community engagement is a plus.

BenefitsOnce hired permanently, a comprehensive employee benefits package will be available and includes paid time off benefits; health, dental, and vision insurance (with 100% of premiums paid by the Foundation for the employee); and a 401(k)-retirement plan with a safe harbor contribution.

Job title: Executive Assistant / Board Liaison

Company: Normann Staffing

Expected salary: $25 – 30 per hour

Location: Poughkeepsie, New York

Job date: Tue, 29 Oct 2024 23:53:16 GMT