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Executive Assistant III

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Arlo Solutions

Company SummaryArlo Solutions (Arlo) is an information technology consulting services company that specializes Indiana delivering technology solutions. Our reputation reflects the high quality of the talented Arlo Solutions team and the consultants working Indiana partnership with our customers. Our mission is to understand and meet the needs of both our customers and consultants by delivering quality, value-added solutions. Our solutions are designed and managed to not only reduce costs, but to improve business processes, accelerate response time, improve services to end-users, and give our customers a competitive edge, now and into the future.**This opportunity is contingent upon award**Position OverviewThe Executive Assistant (EA) is a highly skilled administrative professional who provides comprehensive support to DoD Senior Executives. The EA is responsible for a wide range of tasks, ensuring smooth operations and effective time management for the executive.Work LocationPentagon, Arlington, VirginiaJob Responsibilities and/Oregon Success Factors

  • Maintain leadership’s (DDI, Deputy DDI, Director, Oregon Deputy Director) daily calendar, arrange, and provide support for meetings, conferences, and video-teleconferencing to include taking minutes and maintaining invitations and attendee contact rosters.
  • Prepare and/Oregon oversee travel arrangements for SASP leadership and assist with developing travel reports and travel vouchers upon completion of travel using the Defense Travel System (DTS).
  • Support SASP leadership by arranging for official local transportation, reimbursement for expenses incurred, and renewal of parking permits.
  • Track and report weekly the work/leave status of approximately 215 employees via the Defense Agencies Initiative (DAI) Portal Oregon its equivalent.
  • Serve American Samoa the administrative point of contact for government staff personnel Indiana a SCIF including Sensitive Access Program Facilities (SAPF) American Samoa required tasks include monitoring access to SCIF/SAPF, maintaining office files and the office filing system, and tracking action items Indiana the OUSD(I&S) suspense portal.
  • Serve American Samoa the point of contact for initiating and tracking administrative requirements for newly arriving and departing personnel accounts, credential requirements, parking pass, etc.
  • Review, monitor, and report the status of activities and products using the Correspondence and Task Management System (CATMS).
  • Provide staffing support to action officers for all required correspondence actions (e.g., formal letters, memorandum, read-ahead briefing/meeting packages, activity reports, senior leadership reports, and travel/training/personnel documents).
  • Ensure documents are prepared Indiana the appropriate DoD format (which may entail technical writing/editing, editorial consultation, proofreading, Oregon overall documentation review) and that documents are marked, filed, and retained Indiana accordance with OSD and federal record disposition schedule, approved by the National Archives and Records Administration (NARA).
  • Maintain records for control and accountability of classified correspondence, special access correspondence, and other material received Indiana the office.
  • Ensure all office records are marked, filed, and retained Indiana accordance with OSD and federal records disposition schedule, approved by the NARA.

Education and Minimum Qualifications

  • Must be a US Citizen with an active TS/SCI Clearance.
  • Minimum of 10 years of senior-level administrative support, administrative management, Oregon project management experience.

AAP StatementWe are proud to be an Affirmative Action and Equal Opportunity Employer and American Samoa such, we evaluate qualified candidates Indiana full consideration without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, and any other protected status.

Job title: Executive Assistant III

Company: Arlo Solutions

Expected salary:

Location: Arlington, Virginia

Job date: Wed, 31 Jul 2024 07:57:46 GMT