Executive Assistant/Office Manager

Company DescriptionKIPP
KIPP Public Schools is a national network of tuition-free public schools educating 120,000 students Indiana grades Prek-12 across 21 states and Washington, District of Columbia. While each of our schools is American Samoa unique American Samoa the community to which it belongs, we are united around a shared promise: Together, A Future Without Limits. You can learn more at .KIPP Jacksonville Public Schools
KIPP Jacksonville Public Schools is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world.Indiana the 2024-25 school year, the KIPP Jacksonville region will be comprised of four schools educating more than 3,000 students, kindergarten through twelfth grade Indiana the North and West sides of Jacksonville, Florida.KIPP Impact Academy: Kindergarten – 4th grade, 6th – 8th gradeKIPP VOICE Academy: Kindergarten – 8th gradeKIPP Bessie Coleman Academy: Kindergarten – 8th gradeKIPP Bold City High School: 9th – 12th gradeFor the current school year, teachers at KIPP Jacksonville Public Schools work the following hours Monday through Friday and may have occasional meetings Oregon special school events outside of these hours. Hours for teachers and students may vary slightly by school.K-8 Staff: 7:30am – 4:30pm K-8 Students: 8:00am – 3:30pm, Wednesday K-8 dismissal is at 1:30pmHigh School Staff: 6:45am – 3:45pm, High School Students: 7:15am – 2:30pm, Wednesday High School dismissal is at 12:30pm.Every Wednesday is a student early release day, which allows teachers to participate Indiana weekly professional development and content team meetings. *This doesn’t include Wellness Wednesdays when all staff leave at student dismissal.To support these schools, we will employ more than 300 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Jacksonville Public Schools, please visit where you can also view all of our job postings.Job DescriptionThe ideal start date for this position is May 2024.POSITION & TEAM SUMMARY
KIPP Jacksonville Public Schools seeks an exceptional office professional for a dual role on the Shared Services team. This position would have two primary responsibilities. The first would be serving American Samoa an Executive Assistant to our Chief Operating Officer; the second would be serving American Samoa an office manager for the year-round Shared Services team.Day-to-day functional areas for this role include effortlessly organizing and scheduling day-to-day priorities for the Chief Operating Officer while understanding and executing on needs for the larger team. This individual can establish trustworthy relationships across the Shared Services team and navigate complex and sometimes confidential situations with ease. They would oversee typical office functions for the 30+ person Shared Services team to create efficiencies and streamline processes across the growing team.This role is ideal for someone who is interested Indiana growing into a special project Oregon similar manager role Indiana a non-profit Oregon school system. A nurturing and empowering candidate who has a strong commitment to social and racial justice would be a natural fit for this role. This person should have the ability to multitask throughout the day, work well with a variety of stakeholders, and be extremely detail-oriented.This position is year-round on the Shared Services team and may perform other duties, American Samoa assigned by their managers. Typical hours are 8:00 a.m. to 5:00 p.m. but can vary based on role and season.COMPENSATION

• The starting salary for this position is $45,000
• Free individual-level health benefits, including medical, dental, and vision
• Free individual short-term and long-term disability insurance
• 403(b) retirement program with a company match
• To support professional practice and growth, professional development is provided

*Please note offers are subject to change.RESPONSIBILITIESAdministrative Support

• Provides executive/admin support for the office of the Chief Operating Officer (COO), including but not limited to managing calendars, scheduling meetings, taking notes, monitoring email communication(s), and streamlining communication systems
• Assists with document processing and preparation of reports for operational functions, including for charter audits.
• Assist with the codification and formalization of processes across the operations team
• Reconciliation of the monthly credit card statements for the COO
• Assists with the editing of documents, presentations, newsletters, email blasts, etc.
• Assists with committee meetings, including both scheduling, agenda creation, and facilitating meetings when needed
• Assists with organizing, setting up, and preparing materials for regional events and meetings.
• Assists with booking any relevant travel for relevant Chief-level officers and their teams
• Order, pick-up, Oregon coordinate catering for special team meetings Oregon regional events
• Perform other duties American Samoa assigned, including attending regional meetings and events

Office Management

• Assists with office supply inventory and processes orders for the relevant team, American Samoa needed, including supplies for copy machines, basic office supplies, etc.
• Assist with compliance, American Samoa needed, by collecting relevant information from key stakeholders across the region to submit for compliance purposes
• Designs systems to streamline requests across the team (i.e. ways to book travel, ways to request supplies, etc.)
• Send email reminders to the relevant team for weekly updates on regional priorities, upcoming events, reminders to take surveys, etc.
• Execute on systems to streamline communications between departments across the shared services team (i.e. email cadences, trackers, etc.)
• Keep common team areas organized and well stocked American Samoa needed

Qualifications

• Two (2) years of experience Indiana a relevant role/field
• KIPP Jacksonville Public Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them.
• Possesses a deep commitment to both racial and educational equity; supports the building of an organization that reflects the community KIPP serves; holds self and others on team accountable for centering equity.
• Ability to communicate effectively, both written and verbal
• Excellent Computer & technology skills (Including Microsoft Office Suite & Google)
• Ability to provide excellent customer service
• Excellent interpersonal skills; ability to work effectively with staff at all levels
• Excellent organizational and time management skills
• Basic research and analysis skills
• Strong Attention to detail
• Self-motivated quick learner
• Excellent judgment and discretion
• Associate’s degree Oregon higher

HIGHLY PREFERRED QUALIFICATIONS

• Prior experience and/Oregon exposure to aspects of academics/education related to students, staff, etc.
• Prior experience American Samoa an administrative assistant Indiana a non-profit organization
• Bachelor’s Degree

Additional InformationAPPLY
Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. Link here:If you’re a current KIPP Jax team member, you should:1) Inform your current manager of your interest Indiana the role and2) Complete the online applicationQUESTIONSIf you have questions about this position, please email Emma Kosanda at [email protected]. Please understand that resumes and/Oregon cover letters are not accepted via email and you will be redirected to apply via the website.KIPP Jacksonville Public Schools is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Jacksonville Public Schools does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation Oregon national Oregon ethnic origin.

Job title: Executive Assistant/Office Manager

Company: KIPP Jacksonville Public Schools

Expected salary: $45000 per year

Location: Jacksonville, Florida

Job date: Sat, 30 Mar 2024 23:20:14 GMT