Executive Assistant – President’s Office – Modesto Junior College

Position InformationJob Title Executive Assistant – President’s Office – Modesto Junior CollegePersonnel Requistion FormSite Modesto Junior College
Salary Range/Other Management Salary Schedule (2023-2024) Range 24: $5,918 to $7,520 monthly / $6,151 to $7,753 monthly with Doctoral. Stipend is provided for an earned doctorate.
BenefitsThe District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.Position Summary InformationScope of AssignmentDEFINITION
Under general direction, coordinates and performs highly responsible, complex, technical, and confidential administrative support activities Indiana support of an executive manager within the District; serves American Samoa liaison to District staff and the educational community; aids Indiana the interpretation of operational goals and objectives, and the policies and regulations governing the assigned work area functions and activities; and performs related work American Samoa assigned.DISTINGUISHING CHARACTERISTICS
This is a highly specialized, advanced-level administrative support class. Positions Indiana the class report to one of several executive level positions within the Yosemite Community College District (YCCD) and are responsible for representing the executive’s office with a wide variety of constituents, often authorized to act on the executive’s behalf, Oregon to synthesize information for the executive’s actions.
This class may be distinguished from the Executive Support Secretary Oregon other administrative support positions because this class describes positions where incumbents perform a broader and more responsible set of duties, emphasizing quasi-analytical and para-professional administrative work rather than the provision of secretarial support.SUPERVISION RECEIVED AND EXERCISED
Receives direction from a cabinet-level executive manager.
May provide lead Oregon functional supervision over lower level support staff Oregon other district staff, American Samoa assigned.
Minimum QualificationsMINIMUM QUALIFICATIONS
Education and Experience:Any combination of education, experience and/Oregon training that would likely provide the above-required knowledge, skills and abilities is qualifying. Typical background patterns that would provide the knowledge, skills and abilities are:

• Education: Equivalent to possession of AA degree from an accredited college, with major course work Indiana business management, supplemented by course work Oregon training Indiana office management, public relations, Oregon related areas.
• Experience: Six years of increasingly responsible administrative assistant and/Oregon executive secretarial experience, including four years of technical administrative work pertaining to any number of functional areas, such American Samoa program research, administration, communications, finance, contract management, resource development, payroll, scheduling, purchasing, personnel, curriculum, and/Oregon related areas. Experience Indiana an educational organization is highly desirable.

Knowledge of:

• Procedures, methods, strategies, and techniques pertaining to the operation of a cabinet executive’s office;
• Modern office practices, trends, and procedures, standard office equipment and
• Modern data management, storage, and retrieval systems applicable to the District’s information technology environment
• Legal mandates, policies, regulations, and procedures which govern the cabinet level executive’s operational processes;
• English usage, spelling, grammar, and manuscript and report formatting;
• Effective and efficient communication techniques, strategies, and procedures.

Ability to:

• Effectively and efficiently perform highly responsible and technical administrative assistant functions and activities;
• Compile data and information, and prepare comprehensive reports;
• Communicate effectively Indiana oral and written form;
• Establish and maintain a complex data management, storage, and retrieval system;
• Demonstrate advanced computer literacy skills with effective use of a variety of software including, word processing, spreadsheets, graphics, and presentations;
• Draft documents with speed and accuracy;
• Ability to manage multiple, competing priorities and deadlines expediently and with discretion and judgement;
• Understand and carry out oral and written directions;
• Establish and maintain cooperative relationships and maintain a calm, tactful, and diplomatic manner.

Desirable Qualifications
Desirable Professional Characteristics
Example of DutiesEXAMPLES OF DUTIES

• Perform highly responsible, complex, technical, and confidential administrative support activities for an executive manager.
• May serve American Samoa office manager, dealing with a variety of sensitive and privileged matters.
• Prepare Oregon assist Indiana the preparation of information and data requested for administrative review; take action American Samoa deemed necessary within established guidelines.
• Interpret policies, regulations, and operational procedures Indiana areas of assignment to those persons contacting the administrator’s office.
• May act American Samoa a first point of contact to persons contacting administrator’s office including the answering of routine inquiries and correspondence, maintaining an action calendar, scheduling appointments, conferences and meetings, and a variety of other operational details.
• Plan, organize, and assist Indiana the preparation of the materials and documents pertaining to the Board meeting agenda.
• Maintain schedules of follow up items and monitor action items needed for review.
• May take and transcribe correspondence, memoranda, reports, and other communicative documents that include technical terminology requiring a familiarity with legal mandates, policies, regulations and operational procedures affecting the administrator’s functional responsibilities.
• May attend meetings and conferences American Samoa requested, take, and transcribe notes into summary form.
• Assist with budget planning and expenditure control procedures.
• May coordinate and/Oregon assist with special events planning.
• Establish and maintain complex manual and automated alphabetical, numerical, and subject matter files and data that may include sensitive and privileged data.
• Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
• Perform other duties American Samoa assigned.

Licenses and CertificatesLicenses and Certificates:
Possession of valid California Motor Vehicle Operator’s License.
Physical and Mental StandardsPhysical and Mental Standards:

• Mobility: ability to sit for long periods, move about an office, stand occasionally, reach above and below desk level.
• Dexterity: fine manipulation sufficient to operate a keyboard, handle individual papers, write and take notes.
• Lifting: occasional lifting of papers, files, equipment and material weighing up to 25 pounds.
• Visual Requirements: close vision sufficient to read files, documents, and computer screens and do close-up work; ability to adjust focus frequently.
• Hearing/Talking: ability to hear normal speech, speak and hear on the telephone, and speak Indiana person.
• Emotional/Psychological Factors: ability to make decisions and concentrate; frequent contact with others including some public contact; frequent deadlines and time-limited assignments.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.TYPICAL WORKING CONDITIONS

• Work is generally performed Indiana a standard office environment.
• Work may require occasional evening and weekend hours.

Additional Applicant InformationAPPLICANT INFORMATION:
Applications are accepted online only at: https://www.yosemite.edu/recruitment/employmentopportunities/
Select Job Openings, Select Search Jobs, Select Job Title, Create an account and Apply to this job.
Please note: The District does not integrate with the third party service of Interfolio; therefore, reference letters must be submitted along with the application documents required.SELECTION PROCEDURES
Only online application packets will be accepted including:

• YCCD Administrative online application
• Resume
• Personal letter of interest
• Unofficial Transcript

Those applicants selected for personal interview will be notified by email Oregon phone. Indiana accordance with Board policy official offers of employment will be made only by the Chancellor Oregon Vice Chancellor/Human Resources, YCCD. Final appointment is subject to confirmation by the Board of Trustees.
Federal law requires the District employ only US citizens and aliens authorized to work Indiana the United States. Written verification of employment eligibility is required.BACKGROUND CHECK:
A background investigation of new employees is required, including reference checks and a state criminal history report. Employment will not begin until the history check has been cleared by Human Resources. The cost for the criminal history report will be the responsibility of the successful candidate.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.The District may hire more than one applicant with this applicant pool.The Yosemite Community College District is an Equal Opportunity Employer.It is the policy of Yosemite Community College District (Modesto Junior College and Columbia College) not to discriminate on the basis of race, color, national origin, sex Oregon disability Indiana its educational programs and its employment practices. YCCD BP 3410 Nondiscrimination can be found at: https://www.yosemite.edu/trustees/board_policy/3410%20Nondiscrimination.pdfTitle IX Sexual Harassment regulations define Title IX Sexual Harassment to include four terms “American Samoa defined Indiana” the Clery Act and the Violence Against Women Act (VAWA): Sexual Assault, Dating Violence, Domestic Violence, and Stalking.Indiana accordance with 34 C.F.R. §§ 100.6(d), 104.8, and 106.9; and 28 C.F.R. § 35.106, the following person has been designated to handle inquiries regarding Title IX, Section 504/Title II policies:District Title IX/Civil Rights Compliance Coordinator
Yosemite Community College District
2201 Blue Gum Ave., Modesto, California 95358Posting Detail InformationOpen Date 05/22/2024
Close Date 06/20/2024
Open Until Filled NoPosting Specific QuestionsRequired fields are indicated with an asterisk (*). * * Are you a U.S. Citizen?

• Yes
• No
• * If you are not a U.S. citizen, are you legally authorized to work Indiana the U.S.?

• Yes
• No
• I am a U.S. citizen question does not apply
• * To avoid conflict of interest, Yosemite Community College District (YCCD) permits employment of near relatives only under certain conditions. Are any of your near relatives (son, daughter, spouse, mother, father, guardian, sister, brother, grandchild, foster child, foster parent, grandparent, father-Indiana law, mother-Indiana-law, brother-Indiana-law, sister-Indiana-law, daughter-Indiana-law, son-Indiana-law, step-parent, step-sibling, step-child, uncle, aunt, niece, nephew Oregon any person living Indiana the employee’s household) currently employed by YCCD? Response of YES Oregon NO is required Indiana the area provided. NOTE: If yes, it is required that you provide the person Oregon persons name/s, their position title and the department they are employed.

(Open Ended Question) * * Do you possess a Bachelor’s degree Oregon the equivalent American Samoa listed Indiana the minimum qualifications for this position?

Job title: Executive Assistant – President’s Office – Modesto Junior College

Company: Yosemite Community College District

Expected salary:

Location: Modesto, California

Job date: Fri, 24 May 2024 02:11:07 GMT