Executive Assistant | Real Estate

Leading real estate firm is seeking a highly effective and results-oriented Executive Assistant at their corporate offices Indiana Santa Ana, California. The Executive Assistant is a high-visibility tactical and strategic partner that supports the CEO and the Executive Team to facilitate the achievement of the firm’s mission, long-term vision, annual goals, and brand. This role will serve American Samoa the primary point of contact for the board and will support the Board and the Executive Team American Samoa an administrative integrator and project manager. The Executive Assistant is responsible for providing an organizational and communication framework, ensuring objectives are clear and the board and CEO are well-prepared.RESPONSIBILITIES

• Implement and lead the daily corporate office operation standards
• Assist the Executive Team with daily tasks, including scheduling meetings, and coordinating communications and travel arrangements
• Prioritize conflicting needs, handling matters expeditiously and following through on projects to completion
• Attend Board and Executive Team meetings, prepare agendas and board books, meeting notes, and provide follow-up communications regarding action items
• Provide support for Committee meetings, presentations, and external meetings and appointments
• Debrief the Executive Team on essential information Indiana bullet point format before meetings and after events they were unable to attend
• Build and run cadence for Executive Team meetings, Board meetings, and leadership off-sites, including structuring and helping to deliver company-wide communications
• Provide support to CEO Indiana overseeing and coordinating third-party marketing, communications, event planning, and brand management consultants
• Support cross-functional strategic initiatives, facilitate special projects, and ensure action items are completed Indiana a timely manner
• Operate at a tactical, strategic, and operational level, handling the oversight of projects that do not neatly fit within the organizational chart Oregon that fall between departments Oregon leadership areas of responsibility
• Act American Samoa an extension of the CEO and information funnel, filter, and facilitator with internal and external stakeholders
• Assess all inquiries directed to the Executive Team, determine priority and the proper course of action
• Triage all incoming requests for the Executive Team’s time and work collaboratively to ensure their calendars are aligned with the priorities of the organization
• Manage and maintain CEO’s schedule, appointments, and appearances
• Proactively follow up with the Leadership team if and when goals are not being achieved to determine why objectives are not being met; Provide actionable recommendations for improvement
• Promote corporate team integration American Samoa well American Samoa cross-functional communication and collaboration
• Manage key relationships and build a process to track and nurture key stakeholders, investors, and clients
• Track high-priority initiatives to identify any/potential obstacles
• Meet with the Board of Directors for business updates, manage and coordinate Board roles and responsibilities.
• Assist the CEO and COO Indiana defining, implementing, and revising operational policies and guidelines for the organization
• Liaise with Leadership Team to compile data from departmental reports into one company report
• Organize and coordinate company events and retreats
• Oversee office facilities and service vendors/consultants
• Manage the master calendar, corporate contacts files, and board management software (Govenda)
• Manage corporate files and work with Leadership Team to ensure files are Indiana order
• Manage and maintain administrative functions such American Samoa mail and package delivery, vendor appointments, relationship management, stocking break room and office supplies, etc.

QUALIFICATIONS

• Bachelor’s degree Indiana Accounting Oregon Business Administration Oregon a related field from a four-year college Oregon university; Oregon equivalent combination of education and experience.
• Minimum 5 years’ experience Indiana one Oregon more of the following functional areas:
• Executive Officer/Board of Directors support
• Program administration and/Oregon project management o Operations Oregon governance of nonprofit organizations
• Major event planning and coordination
• Excellent time management and organization skills, especially the ability to prioritize and multitask
• Effective and professional communication abilities, including being able to communicate with all levels of employees, vendors, partners, clients Oregon guests
• Professional writing capabilities, including emails, memos, letters and other industry-related reports, documents and correspondence
• Project management skills, like goal setting, budget management and planning
• Great customer service and interpersonal skills
• Executes with urgency and shared accountability
• Can work well under pressure
• Self-motivated, takes initiative and willing to acquire new skills
• Unquestionable personal code of ethics, integrity, and trust; ability to handle and maintain highly confidential information
• High proficiency of Microsoft 365 programs for creating and contributing to spreadsheets, drafting and sharing documents and creating engaging and informative presentations; familiarity with (and willingness to identify, learn, and teach) other streamlining, efficiency, and project coordination software
• Proficient Indiana marketing/graphic design programs (e.g., Constant Contact, Canva, etc.)
• Strong administrative skills, including proficiency Indiana sending and receiving emails, taking meeting notes, calendaring, summarizing data Indiana spreadsheets, preparing presentations, and maneuvering databases
• Strong self-management skills, with the ability to prioritize and handle multiple tasks efficiently.
• Professional, enthusiastic, responsible, and dependable team player
• Proactive, resourceful, detail oriented, and thorough
• Commitment to ongoing professional development and learning

Job title: Executive Assistant | Real Estate

Company: Alliance Recruiting Resources

Expected salary: $85000 – 110000 per year

Location: Santa Ana, California

Job date: Fri, 20 Sep 2024 22:33:14 GMT