Executive Assistant to the President & CEO

Role DescriptionApplication deadline: May 05, 2024The executive assistant to the president and CEO is an advisor and orchestrator of the president and CEO’s time, a key partner in relationships management, and a facilitator of focus for HOPE’s leadership. This includes calendar management, travel preparation, workflow prioritization, collaboration with HOPE leaders, correspondence support, and excellent meeting planning and preparation. The role requires close collaboration and building relationship with senior leadership as well as a variety of staff across all HOPE departments and is a core contributor to fostering healthy culture and care for staff.Location: Lancaster, PA, United StatesLevel: ProfessionalSalary range: $43,000-$47,000Type: Full-timeDepartment: Executive OfficeReports to: Director of Strategic InitiativesResponsibilities

• To promote and fulfill the mission and vision of HOPE International
• Serve as advisor and orchestrator of president and CEO’s time
• Partner with president and CEO to ensure attention on highest-priority topics and relationships, anticipating daily needs and proactively arranging what is needed to enable focus and work-life balance for the president and CEO
• Manage daily calendar and all details of the president and CEO’s often changing schedule with his or her top priorities in mind, including ensuring materials are prepared, meeting rooms are ready, details to join virtual calls are accessible, and all other resources needed are anticipated and present to facilitate a smooth daily schedule
• Enable excellent travel experience for president and CEO, managing transportation and accommodation details, connecting with external contacts to confirm event details, and preparing travel binders for each trip
• Advise on prioritization of weekly executive office workflow with president and CEO’s priorities in mind, collaborating with the director of strategic initiatives and executive office staff to anticipate necessary resources needed for the president & CEO’s speaking engagements and writing projects
• Manage administrative tasks to enable president and CEO’s focus, including completing monthly expense reports, supporting administrative tasks for executive office, and other tasks as needed
• Cultivate strong relationships with president and CEO’s connections
• Collaborate with HOPE advancement leaders and regional representatives to prioritize the president and CEO’s fundraising engagement, facilitating strategic decision-making and leading clear communication on time availability and travel details
• Support excellent relationship management with president and CEO’s connections through correspondence support, maintaining contact lists, and identifying key connections ahead of events and trips
• Build relationships across HOPE’s global functions and departments to strengthen collaboration and support between the executive office and other teams
• Welcome and host all visitors meeting with the president and CEO at HOPE’s Lancaster office, coordinating travel arrangements and visit agendas, as needed
• Coordinate details to enable focused and strategic leadership meetings
• Coordinate preparation for monthly executive council meetings and quarterly retreats, collaborating with director of strategic initiatives to ensure meetings are focused on timely and strategic topics and that the setting and preparation for meetings enables focus for HOPE leadership
• Ensure excellent execution of quarterly Board of Directors meetings (2 in person, 2 hybrid/virtual) working closely with director of strategic initiatives to confirm meeting timing and details, prepare meeting materials, and draft clear prep and follow-up communication to Board members
• Schedule committee calls for seven Board committees in advance of each quarterly Board meeting, ensuring all committee members have necessary details and resources in advance of each call
• Support proactive planning for future Board engagement to foster excellent governance across the HOPE International network of economic development organizations
• Coordinate travel arrangements and provide other administrative support to the Board and executive council, as needed
• Foster healthy culture and care for HOPE staff
• Identify opportunities to promote and cultivate healthy culture among staff, in collaboration with the president and CEO and the executive office
• Assist with the planning and execution of core cultural rhythms, potentially including support for events like Global Staff Meeting and Leadership Summit to quarterly pancake breakfasts or Lancaster office activities
• Undertake special projects (e.g., annual thank you note campaign, distribution of president and CEO’s publications), as needed

Qualifications

• Personal confession of faith in Jesus Christ and commitment to the mission and vision of HOPE International

• Passionate about Christ-centered holistic economic development

• Exceptional communication skills, both oral and written

• Exceptional ability to build and cultivate relationships

• Strong strategic and problem-solving skills and a solution-oriented attitude

• Ability to interact with and make requests of senior management required

• Strong attention to detail and organization skills, including effective time management and prioritization of competing demands and deadlines

• Ability to self-direct daily and weekly priorities and work independently

• Competence with Microsoft Office, particularly Microsoft Outlook, Word, and Excel preferred

• International travel, missions, and/or work experience and strong cross-cultural skills preferred

• Bachelor’s degree required and up to five years of professional experience preferred

Job title: Executive Assistant to the President & CEO

Company: HOPE International

Expected salary: $43000 – 47000 per year

Location: Lancaster, PA

Job date: Sat, 13 Apr 2024 01:52:59 GMT