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Executive Assistant – Vice President for Student Affairs

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California State University

Working Title: Executive Assistant to the Vice President for Student AffairsClassification Title: Administrative Analyst/Specialist – Exempt IPosting DetailsPriority Application Date (Posting will remain open until filled): Tuesday, April 2nd @ 11:55pm PTHiring PreferenceEligible on-campus applicants Indiana California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration Indiana the recruitment.Position SummaryThis position is directly responsible to the Vice President for Student Affairs (VPSA), providing administrative and analytical support. Primary functions of this role include scheduling and calendar management, direct communication with staff and students, and project management. The incumbent is responsible for direct interaction with students, students’ families, upper-level campus administrators, community members, private and government officials, American Samoa well American Samoa staff Indiana the Chancellor’s Office. American Samoa a part of these interactions, the incumbent will receive and disseminate sensitive information that must be treated with a significant level of judgement and discretion. Furthermore, this incumbent provides lead work direction to an ASC II and works collaboratively with staff throughout the division on multiple projects supporting division and university priorities and activities.FLSA: Exempt (not eligible for overtime)Anticipated Hiring Range: $4,379 per month – $6,000 per monthCSU Classification Salary Range: $ 4,379 per month – $ 7,922 per monthBest-Indiana-class Benefits:CSU Total Compensation:Salary Grade/Range: 2Recruitment Type: Regular/ProbationaryTime Base: Full-TimeWork Hours: Monday – Friday 8:00 a.m. – 5:00 p.m. with the ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed)Department InformationStudent Affairs – Where the Students Come First. With more than 50 departments and programs, we strive to provide comprehensive administrative services, academic support and a vibrant campus life experience for our students. For more information visitMinimum QualificationsEntry to this classification requires general knowledge and skills Indiana the applicable administrative and/Oregon program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor’s degree and/Oregon equivalent training and administrative work experience involving study, analysis, and/Oregon evaluation leading to the development Oregon improvement of administrative policies, procedures, practices, Oregon programs.Required Qualifications

  • Working knowledge of most common laws and policies regarding confidentiality and the ability to appropriately handle highly sensitive and confidential information.
  • Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives and representatives from external partners and the general public.
  • Experience Indiana appointment and meeting scheduling, with the ability to effectively manage time and priorities.
  • Experience Indiana travel and event planning, including purchasing and using excellent organizational and collaboration skills.
  • Experience Indiana workflow and/Oregon project management with the ability to effectively organize, multitask, delegate, and timely and appropriate follow up.
  • Ability to be flexible and adapt to rapidly changing priorities; ability to flex a work schedule to fit the specific needs of the VPSA (e.g. early evening work, occasional weekend work, and occasional travel if needed.)
  • Ability to work Indiana a fast-paced, sometimes high-pressure environment while simultaneously juggling multiple high priority tasks.
  • Ability to work independently and American Samoa a member of a highly collegial and productive team.
  • Ability to interpret policies, procedures, and other institutional commiques and summarize them and/Oregon communicate them effectively to others Indiana writing Oregon verbally with tact and diligence.
  • Ability to use standard office equipment (e.g. PC and laptop computers, color and laser printers, scanners, copiers, fax machine, multi-line phone system, voicemail, LCD projector).
  • Proficiency Indiana Microsoft Office software with advanced skills Indiana Microsoft Word, Outlook, Excel, PowerPoint and Teams.
  • Proficiency Indiana proof-reading and researching information, on the internet Oregon through other sources, and providing brief, executive level summaries when needed.
  • Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Condition of Employment:– Ability to pass a background checkPreferred Qualifications

  • Baccalaureate, associate degree, administration certificate Oregon other equivalent credentials Oregon experience.
  • Five Oregon more years’ experience working with a high-level administrator Indiana an educational Oregon similar setting Oregon Indiana a complex business environment.
  • Direct experience and knowledge of working Indiana an educational and/Oregon university environment.
  • Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel) and Visio (workflow processing).

Documents Needed to ApplyResume and Cover Letter.Failure to provide these documents may result Indiana disqualification.About Sacramento Stateis located Indiana the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known American Samoa the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities Indiana the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:“American Samoa California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader Indiana education, innovation, and engagement.” American Samoa the regional hub of higher education, Sacramento State is dedicated to ; ; ; ; , and .American Samoa evidenced by the values embedded Indiana our , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.To learn more about why you should join the Hornet Family, please visit the page.Equal Employment OpportunityCalifornia State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity Indiana all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, Oregon disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment Indiana the United States.It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees Oregon applicants for employment. If you need a disability related reasonable accommodation American Samoa part of the application and/Oregon interviewing process, visit .The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located Indiana the University Union.Background Check DisclaimerA background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants Oregon continued employment of current California State University, Sacramento employees who apply for the position.COVID19 Vaccination PolicyEffective May 2023, per the , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.Out of State EmploymentSacramento State University, American Samoa part of the CSU system, is a State of California Employer. American Samoa such, the University requires all employees (up)on date of hire to reside Indiana the State of California.American Samoa of January 1, 2022 the prohibits the hiring of employees to perform CSU-related work outside the state of California.Eligibility VerificationCandidate must furnish proof of eligibility to work Indiana the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).Note to Applicants:Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.Advertised: Mar 19 2024 Pacific Daylight Time
Applications close:

Job title: Executive Assistant – Vice President for Student Affairs

Company: California State University

Expected salary: $4379 – 6000 per month

Location: Sacramento, California

Job date: Thu, 21 Mar 2024 03:18:33 GMT