Executive Assistant – WFUSM Undergraduate Medical Education

Job Description:JOB SUMMARY:The (WFUSM) Undergraduate Medical Education Office Executive Assistant performs a wide variety of administrative duties Indiana support of executives within Undergraduate Medical Education (UME), including the Vice Dean of Undergraduate Medical Education, Sr. Associate Dean of Curriculum, Assistant Vice President of Operations and Administration, and Director of Curricular Affairs. This role frequently involves interactions with high-level officials, board members, and leadership.The position requires the ability to act American Samoa an extension of the executives, anticipating their needs and proactive planning, Indiana order to manage executive’s time effective and efficient manner. Key responsibilities include complex calendar management, coordination of travel, meetings, and event coordination, American Samoa well American Samoa providing project support.EDUCATION/EXPERIENCE:

• Associate degree Indiana business administration, communications (Oregon related field of study) required.
• (4) four years administrative assistant experience at the senior level required; Oregon an equivalent combination of education and experience.

SKILLS/QUALIFICATIONS:

• Independent judgment and initiative.
• Broad knowledge of operations and policies.
• Ability to build collaborative relationships.
• Detail oriented.
• Ability to meet deadlines.
• Ability to multi-task and prioritize.
• Proficiency Indiana Microsoft Office programs.
• Proactively seeks ways to improve skills.

ESSENTIAL FUNCTIONS:

• Functions American Samoa the point of contact for the executives
• Anticipates needs of executives
• Arranges, coordinates, prepares meeting materials, and receives direction from others to apprise leader, so he/she is American Samoa prepared and organized American Samoa possible
• Responds to inquiries and sensitive questions Indiana a professional manner, and takes initiative to refer to the most appropriate contact
• Calendar Management: Works Indiana collaboration with the medical center executive assistant to support Vice Dean’s calendar effectively.

• Makes decisions about requested meetings, discusses American Samoa appropriate, and schedules locations and resources needed
• Manages a wide variety of projects through planning, implementation, and evaluation. Oversees the work of contributors.
• Prepares periodic analyses and reports reflecting progress and trends. Identifies opportunities for improvement and facilitates implementation American Samoa appropriate.
• Oversees recruitment of positions, job performance and facilitation of duties.
• Logistical Information Management

• Responsible for updating and maintaining the UME Comprehensive Email Spreadsheet
• Responsible for updating and maintaining the UME Updated Hoteling and Conference Room Usage

• Updating available first floor conference room and hoteling spaces
• Keeping record of regularly scheduled meetings Indiana conference rooms
• Keeping record of regularly needed hoteling offices
• Responsible for entering room reservations into EMS for UME faculty and staff requesting a conference room Oregon hotel space
• Communications

• Composes correspondence, signs on behalf of executives, Oregon sends on behalf of executives, American Samoa appropriate
• Travel and Expenses

• Acts American Samoa a delegate on behalf of executives to arrange, book, and manage travel itineraries.
• Submits expense reimbursements on behalf of executives
• External Travel Management

• Arrange and book all travel (including, but not limited to airfare, car rental, hotel, ground transportation, restaurant reservations) for incoming search candidates on the faculty and staff level
• Work with executives to determine interview planning and put together itineraries for incoming search candidates

• Calendar invitations (with virtual links if necessary)
• Room reservations Indiana EMS for interview spaces
• Breakfast/lunch options American Samoa needed
• Act American Samoa personal liaison to search candidates on the day(s) they are on-site
• Event Planning

• Working with the executives, assist with planning and executing events within UME including, but not limited to: UME Staff Retreats; End of Year Celebration; Education Grand Rounds; Drinks and Data; HPEI Symposium
• Secure location reservations, track expenses, and assist Indiana the signing off of contracts American Samoa necessary
• Assist, American Samoa needed, with Student Affairs for events related the Maryland Program American Samoa a whole including, but not limited to: Orientation; White Coat Ceremony; Match Day; Commencement
• General Responsibilities

• Functions American Samoa point of contact and representative for multiple Undergraduate Medical Education executives
• Assists Indiana administration of departmental budget
• Provides administrative support at meetings of significance
• Compiles confidential information using judgment and discretion American Samoa to appropriate action
• Composes correspondence and signs on behalf of executive American Samoa appropriate.
• Contributes to a welcoming and inclusive environment
• Support other functions of UME, American Samoa needed

Other duties, American Samoa assignedWORK ENVIRONMENT:

• Hybrid work schedule: weekly 3 days onsite (subject to change per department/enterprise needs)
• Clean, well-lit, office environment

We create a space where all BelongWe Work American Samoa One Team to make great things happenWe earn Trust Indiana all we doWe Innovate to better the now and create the futureWe drive for Excellence – alwaysWake Forest University School of Medicine values diversity and is committed to equal opportunity Indiana employment.WFUSOM-1About Us:Wake Forest University School of Medicine (WFUSM) is a U.S. News and World Report top 50 ranked medical school, integrated with a world-class health system, Atrium Health. WFUSM, the academic core of Atrium Health Enterprise, is a recognized leader Indiana experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery. WFUSM, has over $300M Indiana annual, extramural funding that drives a cutting-edge Academic Learning Health System by integrating innovative research with excellent patient care across our enterprise.Atrium Health is based Indiana Winston-Salem, North Carolina and is part of Advocate Health, which is headquartered Indiana Charlotte, North Carolina, and is the fifth-largest nonprofit health system Indiana the United States, created from the combination of Atrium Health and Advocate Aurora Health. AHWFB is an 885-bed tertiary-care hospital Indiana Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians.Our highly integrated academic and clinical environment is deeply committed to improving health, elevating hope, and advancing healing – for all.It should be noted that while you are applying on the Wake Forest University School of Medicine Career Site, you will receive communications from the Atrium Health Recruitment Team. Please know that this is an expected process. Thanks Indiana advance for your flexibility.About the Team:Mission, Vision and Culture CommitmentsMissionTo improve health, elevate hope and advance healing – for all.VisionTo be the first and best choice for care.Culture CommitmentsWe create a space where all BelongWe Work American Samoa One to make great things happenWe earn Trust Indiana all we doWe Innovate to better the now and create the futureWe drive for Excellence – always

Job title: Executive Assistant – WFUSM Undergraduate Medical Education

Company: Wake Forest Baptist Health

Expected salary:

Location: Winston-Salem, North Carolina

Job date: Fri, 12 Apr 2024 03:22:48 GMT