Facility Maintenance Operations Assistant

Join our team and immediately become part of the largest distributor of conventional, natural, organic and specialty products in the United States and Canada. We serve over 43,000 customer locations with 200,000 different products. Our Warehouse associates supply thousands of consumers with better for you food that nourishes families nationwide. Our retailers range from small family owned stores to Whole Foods Markets and everything in between. Are you ready to make an impact on the lives of others and feel good about what you do? Join our growing Distribution team today!PURPOSE:
Responsible for day-to-day activities and performs a variety of administrative functions including, preparing and distributing reports,
timely payroll support, and monitoring shipping supply inventory, in a courteous, professional, and confidential manner for the
General Manager and management staff.JOB RESPONSIBILITIES:

• Gathers, organizes, and distributes daily, weekly, monthly information and reports to appropriate individuals and

departments in a timely and accurate manner.

• Provides answers to questions from associates and keeps operations up to date with policies and procedures, HR and Payroll.
• Resolves requests, complaints, and problems or refers appropriately.
• Collects information and reports individual productivity for personnel in receiving, shipping, replenishment; as well as

individual quality information for mis-picks, mis-slots, and receiving errors – uses APT as necessary.

• Prepares daily detail reports for managers, including, vacation, Daily Attendance Call in sheets, employee write-ups,

terminations, and daily attendance.

• Logs any disciplines signed off by employees and returned; turns into HR
• Monitors shipping supply inventory & ensures levels are maintained (partnering with Inventory Control & vendors), and

orders office supplies and printer cartridges as needed.

• Provides payroll support including, the preparation of associate reviews, attendance reports for review period, and

scheduling changes in Kronos.

• Completes payroll for operations on a weekly basis including entering temporary differentials, and ensuring proper hours are

paid.

• Calculates and runs Selector bonus weekly.
• Continually evaluates current processes and makes adjustments as prudent to save time, and money.
• Codes and processes invoices and billing as needed. Manages vendor logs and accrual spreadsheets.
• Books travel for warehouse associates and managers as needed using Concur travel system.
• Administers General Manager corporate credit card.
• Performs other administrative functions as assigned (i.e. typing, filing, and faxing and daily FedEx box
• Produces daily metric reports including: Department hours, Shipped and Received cases, Replenishments. LPN’s and out of

stocks/shorts.

• Prepares weekly overtime report and Pacific Region metrics.
• Handles co-op cash proceedings – money orders and distribution to Accounts Payable.
• Administers SharePoint site for the facility.
• Prepares communications for the site – including PowerPoint presentations, postings, bulletin boards, etc.
• Attends manager weekly staff meeting and produces meeting minutes.
• Coordinates and plans events as necessary (e.g. associate lunches, picnic, holiday party).
• Performs other relevant job duties as required

JOB REQUIREMENTS:
Education/ Certifications: (Required/Preferred-list requirement is required or preferred)

• Associate degree preferred and/or related experience

Experience:

• Four or more years of progressive related experience

Knowledge:

• Proficient in all Microsoft office applications, strong working knowledge of MS Excel is required
• Basic knowledge of Company operations
• Understanding of document formats, spreadsheets, and business communications

Skills/ Abilities:

• Strong interpersonal, verbal, and written communication skills
• Well organized and able to handle several projects at the same time while adhering to strict deadlines
• Problem solving abilities
• Good data entry skills
• Able to work independently, with minimal supervision
• Ability to multi-task and work in a fast-paced environment

PHYSICAL ENVIRONMENT/ DEMANDS:

• Most work is performed in a temperature-controlled office environment
• Incumbent may sit for long periods of time at desk or computer terminal
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• Incumbent may use calculators, keyboards, telephone, and other office equipment as part of the normal workday
• Stooping, bending, twisting, and reaching may be required in completion of job duties

All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity or expression, national origin, disability, or protected veteran status. UNFI is an Equal Opportunity employer committed to creating an inclusive and respectful environment for all. – M/F/Veteran/Disability. VEVRAA Federal Contractor.Company:UNFI Wholesale Inc.Compensation:UNFI anticipates paying the above-referenced pay rate (or within the above-referenced pay range) for this position. Actual Pay, where applicable, will depend on a number of factors, including, but not limited to, education, experience, training, and any requirements under applicable collective bargaining agreements. UNFI is committed to transparency in pay in compliance with applicable state and local laws.Benefits:For Washington positions (or positions that may be performed remotely from Washington), for Washington-specific paid time off details.Candidates hired into this position will also be eligible to participate in the following benefits programs: Paid Time Off; Sick Time; paid holidays and parental leave; 401K Program; medical, dental, vision, life, and accidental death/dismemberment insurance; short-term and long-term disability insurance program, Flexible Spending Account and/or Health Savings Account, subject to meeting the eligibility requirements and the terms and conditions of these programs, and subject to any requirements under applicable collective bargaining agreements.Sales Positions Only: For sales positions that are commission-based, the above range is an estimate of total potential commission-based compensation during an associate’s first year, but UNFI offers an introductory period minimum of $680 per week. After the introductory period, as a 100% commission-based role, there is no set salary. UNFI’s commission plans are uncapped and average earnings vary depending on territory and sales achieved, among other factors.UNFI’s compensation, benefits, and paid time off policies are subject to change in the Company’s sole discretion, consistent with applicable law. This job posting should not be construed as an offer of employment with certain terms, nor should it be construed as a guaranteed minimum.Featured JobsMinneapolis, MNPURPOSE: Partner with assigned customers to provide quality service efficiently while achieving maximum sales and keeping cost controlled. JOB RESPONSIBILITIES: Develop and implement action plans to team members with assistance from the Supervisor and/or Account Manager on merchandising projects. Timely travel from account to account for new store openings, resets, …West Sacramento, CAPURPOSE: An Account Specialist is responsible for specific account related to promotional and new item process execution. Provides communication and analytical data for Sales and customers. Execute and prioritize sales and customer needs. Work with Account Managers, Inventory Planning, Supplier Relationship, Operations, and Transportation departments to deliver optimal customer service. …Rocklin, CAPURPOSE: An Account Specialist is responsible for specific account related to promotional and new item process execution. Provides communication and analytical data for Sales and customers. Execute and prioritize sales and customer needs. Work with Account Managers, Inventory Planning, Supplier Relationship, Operations, and Transportation departments to deliver optimal customer service. …

Job title: Facility Maintenance Operations Assistant

Company: United Natural Foods

Expected salary:

Location: Quincy, FL

Job date: Sat, 20 Apr 2024 06:57:17 GMT