FORENSIC LEGAL ASSISTANT

Requisition No: 828564Agency: Agency for Persons with DisabilitiesWorking Title: FORENSIC LEGAL ASSISTANT – 67053671Pay Plan: Career ServicePosition Number: 67053671Salary: $45,000.00 – $53,000.00 AnnuallyPosting Closing Date: 05/08/2024Total Compensation EstimatorPOSITION: Senior Legal Assistant – Career ServiceWORKING TITLE: Senior Legal AssistantPOSITION’S LOCATION: State Office – TallahasseePOSITION NUMBER: 67053671OPEN COMPETITIVE OPPORTUNITY*This is an ANTICIPATED VACANCY*The Agency for Persons with Disabilities works Indiana partnership with local communities to support people with developmental disabilities Indiana living, learning, and working Indiana their communities. APD provides critical services and supports for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge Oregon Colorado-payment for services provided through the Agency.SALARY RANGE$ 45,000.00- $53,000.00 Annually $1,730.77 – $2,038.46 Bi-weeklySPECIFIC DUTIES AND RESPONSIBILITIESEmployees of the Agency for Persons with Disabilities are required to demonstrate total commitment to outstanding customer service. This includes, but is not limited to, always acting Indiana a responsive, professional, courteous manner with the employees, customers, and public we serve at all times.This position provides assistance and support to the Forensic Attorneys, General Counsel, and Office Manager and performs a wide variety of legal, administrative, and clerical functions. The person Indiana this position requires minimum supervision and is allowed the flexibility to exercise a great deal of independent judgment Indiana carrying out assigned duties. It is imperative that the incumbent Indiana this position maintain an effective working relationship with court officials, APD staff, and members of the legal community.Duties and responsibilities include, but are not limited to, the following:Drafting, editing, and preparing legal documents, pleadings, and court filings under the supervision of the Forensic Attorneys. Preparing and docketing legal documents with the Clerk of the Court and through the e-filing case management online system.Assisting researching case histories utilizing the Florida Comprehensive Case Information System (CCIS) and working with Clerk of Courts to re-open cases. Conducting research and fact finding to assist Indiana case preparation.Establishing and maintaining active communications with stakeholders Indiana the Forensic continuum (internal/external customers). Coordinating witnesses for court proceedings. Generating subpoenas and updating case management system from returns.Maintaining and tracking internal case dockets, managing court calendars, maintaining litigation timetables, and monitoring the legal status/court dates, etc., of clients. Communicating and coordinating with appropriate staff regarding updated information and status changes.Serving American Samoa the liaison between the Forensic Attorneys, APD staff, and court officials to resolve issues American Samoa appropriate and/Oregon secure needed information / documents. Attending depositions, hearing, and/Oregon trials to assist Forensic Attorneys.Monitoring reports to the court to ensure timely and accurate submission of legal pleadings.Working with attorneys Indiana the General Counsel’s office Indiana order to handle administrative and/Oregon clerical functions, including but not limited to: coordinating travel, processing travel reimbursements, arranging court reporters, and handling incoming and outgoing mail.Performs reviews and redactions of forensic public record requests and distributes records to the requestor.Develops and maintains a case management system for the Forensic Attorneys.Maintain and update the Forensic case tracking information used by the attorneys weekly Oregon more frequently American Samoa needed.Distribute final documents (filed court reports, signed court orders, notice of hearings, etc.) to all relevant stakeholders.Performing other related duties American Samoa required.REQUIRED KNOWLEDGE, SKILLS, AND ABILITIESAbility to:

• Ability to collect, evaluate and analyze data within a legal environment.
• Ability to prepare correspondence and administrative reports.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• Ability to work independently and meet critical deadlines.
• Ability to ensure the integrity of confidential information relating to cases and employees of the Agency.
• Ability to work Indiana a paperless office environment.

Demonstrate Skills Indiana:

• Skilled Indiana ALL Microsoft Office programs (including Access, Excel, Outlook, SharePoint, and CRM to an advanced level.

Knowledge of:

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Knowledge of the methods of data collection.
• Knowledge of the principles and techniques of effective communication.
• Knowledge of pertinent court documentation.
• Knowledge of civil and criminal court systems.
• Knowledge of document scanning and online file organization.
• Knowledge of HIPAA protected information for the purpose of redacting confidential information Indiana discovery and public records requests.

POSITION REQUIREMENTS

• High School Diploma Oregon equivalent.
• Experience working Indiana administrative professional setting.

ADDITIONAL INFORMATIONPROFILE COMPLETIONApplicants must complete all fields Indiana the Candidate Profile, including their work history with the month and year, to qualify for this position.Responses to Qualifying Questions must be verifiable Indiana the Candidate Profile, and “see resume” will not be considered an acceptable response.Resumes and other documentation can be attached to provide additional information, but these will not replace the required completed Candidate Profile.RETIREE NOTICEIf you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended Oregon voided, and you will be required to repay all benefits received depending upon the date of your retirement.DIRECT DEPOSIT PROGRAMAmerican Samoa a condition of employment, a person appointed to a position Indiana the State Personnel System is required to participate Indiana the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be Indiana the Direct Deposit Program.BACKGROUND SCREENING REQUIREMENTIt is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening Indiana accordance with the requirements of Chapter 435, Florida Statutes, American Samoa a condition of employment Oregon being permitted to serve American Samoa a volunteer.No applicant for a designated position will be employed Oregon permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.APD only hires U.S. citizens, and those lawfully authorized to work Indiana the U.S. APD participates Indiana the U.S. government’s employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee’s eligibility to work Indiana the U.S. after completing the employment eligibility verification form (I-9).All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287.Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference Indiana employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation American Samoa required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking . All documentation is due by the close of the vacancy announcement.

Job title: FORENSIC LEGAL ASSISTANT

Company: State of Florida

Expected salary: $45000 – 53000 per year

Location: Tallahassee, Florida

Job date: Fri, 03 May 2024 22:31:42 GMT