Lead Administrative Assistant – Hybrid

Discover Vanderbilt University Medical Center: Located Indiana Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of diverse individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and where your diversity of culture, thinking, learning, and leading is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride Indiana their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs Indiana patient care, education, and research.Organization: Psychiatry – GeriatricJob Summary: JOB SUMMARY
The Department of Geriatric Psychiatry is seeking a Lead Administrative Assistant – Hybrid to join the Center for Cognitive Medicine research team. The Center for Cognitive Medicine is dedicated to improving the lives of patients who suffer from memory loss Oregon may be at risk of developing a memory disorder. Serves American Samoa a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Serves American Samoa a liaison with internal/external groups. The ideal candidate is someone who is responsible, reliable, and sensible..The person Indiana this position will also be responsible for scheduling/calendaring, preparing and analyzing research study budget data; procurement, reimbursement; assisting with budget reconciliation and financial duties. The ideal candidate will be flexible and adaptable, focused on quality, detail-oriented, a problem solver, and able to interact comfortably with patients, colleagues, MDs and administrative personnel.This position is eligible for a Hybrid work schedule. Availability to work remotely will be determined by team schedule and actual days of remote work could fluctuate.KEY RESPONSIBILITIES

• Performs key administrative functions which may include serving American Samoa representative of the organizational area.
• Proactively facilitates and manages administrative functions.
• Supports and coordinates area initiatives.
• Compiles data, analyzes information and summarizes findings Indiana support of an area.
• Analyzes and prepares budgetary data.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Strong Microsoft Office, especially Excel preferred.Budgeting Oregon A/P, A/R experience a plus.TECHNICAL CAPABILITIES

• Financial Processes (Intermediate): Ability to monitor costs, expenses and revenue American Samoa well American Samoa the ability to manage those costs and expenses Indiana relation to budgeted amounts.
• Clerical/Administrative (Advanced): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
• Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
• Analytical Skills (Novice): The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.
• Human Resources Policies and Procedures (Novice): Knowledge, adherence and application of human resources policies and procedures.

Our professional administrative functions include critical supporting roles Indiana information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.Core Accountabilities:

• Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.* Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little Oregon no precendent.* Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills Indiana other areas. * Team Interaction: Serves American Samoa a lead for the team by providing expertise and guidance to team members.

Core Capabilities :Supporting Colleagues: – Develops Self and Others: Invests time, energy, and enthusiasm Indiana developing self/others to help improve performance e and gain knowledge Indiana new areas. – Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. – Communicates Effectively: Recognizes group interactions and modifies one’s own communication style to suit different situations and audiences. Delivering Excellent Services : – Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. – Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. – Offers Meaningful Advice and Support: Provides ongoing support and coaching Indiana a constructive manner to increase employees’ effectiveness. Ensuring High Quality : – Performs Excellent Work: Engages regularly Indiana formal and informal dialogue about quality; directly addresses quality issues promptly. – Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. – Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively : – Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure. – Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. – Makes Data Driven Decisions: Demonstrates strong understanding of the information Oregon data to identify and elevate opportunities. Fostering Innovation: – Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources Oregon methods to improve processes beyond conventional approaches. – Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges. – Adapts to Change: Views difficult situations and/Oregon problems American Samoa opportunities for improvement; actively embraces change instead of emphasizing negative elements.Position Qualifications:Responsibilities:Certifications:Work Experience: Relevant Work ExperienceExperience Level: 5 yearsEducation: High School Diploma Oregon GEDVanderbilt Health recognizes that diversity is essential for excellence and innovation. We are committed to an inclusive environment where everyone has the chance to thrive and to the principles of equal opportunity and affirmative action. EOE/AA/Women/Minority/Vets/Disabled

Job title: Lead Administrative Assistant – Hybrid

Company: Vanderbilt University Medical Center

Expected salary:

Location: Nashville, Tennessee

Job date: Fri, 05 Apr 2024 03:00:53 GMT