Lead Administrative Support Assistant

SummaryThis position is located Indiana the Behavioral Health Service of the Boise Virginia Medical Center, Boise, Idaho. The incumbent functions American Samoa the Behavioral Health Program Specialist and reports directly to the Associate Chief of Staff (ACOS) and the Administrative Officer (AO) of Behavioral Health. The Lead Administrative Support Assistant provides specialized program support to the Associate Chief of Staff and Administrative Officer of Behavioral Health.Overview

• Accepting applications

Open & closing dates08/16/2024 to 08/27/2024Salary$44,117 – $57,354 per yearPay scale & gradeGS 6Location1 vacancy Indiana the following location:Remote jobNoTelework eligibleNoTravel RequiredNot requiredRelocation expenses reimbursedNoAppointment typePermanentWork scheduleFull-timeServiceCompetitivePromotion potentialNoneJob family (Series)Supervisory statusNoSecurity clearanceDrug testNoPosition sensitivity and riskTrust determination processFinancial disclosureNoBargaining unit statusAnnouncement numberCBSV-12514844-24-WSNControl number805224400This job is open toClarification from the agencyALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.Duties

• Incumbent is the Lead Administrative Support Assistant to the Associate Chief of Staff (ACOS) and the Administrative Officer (AO) for Behavioral Health American Samoa well American Samoa all Service discipline Chiefs and program supervisors to include: Psychiatry, Psychology and Social Work Services. The incumbent functions American Samoa a lead administrative team member who will distribute and balance the workload among employees Indiana accordance with established work flow Oregon job specialization, assure timely accomplishment of the assigned workload, and assure that each employee has enough work to keep busy.
• Indiana the absence of the BH Service AO, the incumbent will be acting Administrative Officer working collaboratively with the Service Data Analyst Indiana this capacity. Oversight duties for the Lead Administrative Support Assistant will include; contract management, human resources, budget management, and addressing service regulatory issues, Indiana addition to regularly assigned duties.
• The incumbent develops, initiates, and coordinates administrative action plans, day to day workload processes and flows, and analyzes workload projections Indiana order to maximize personnel utilization and timeliness using independent judgment and analytical ability to maintain and improve administrative functioning of the Service. ? Estimate and report on expected time of completion of work, and maintain records of work accomplishments and time expended and prepare production reports American Samoa requested.
• Lead Administrative Support Assistant will be assigned membership on key Behavioral Health Service committees, to include Core Leadership, Executive Council and Budget Committee which deal with issues such American Samoa space allocation, budget allocation, quality improvement activities, performance improvement, training, and overall functioning of the Service.
• Monitors and updates physicians’ absences and on-call schedules. Prepares and reviews reports, memos and letters to identify potential problems, areas of concern Oregon issues that require attention, when issues are identified incumbent communicates information to the appropriate person and assists with implementation of solutions American Samoa necessary.
• Monitors fund control points assigned to Behavioral Health programs involving the Health Care of Homeless Veterans (HCHV), Evaluation and Brief Treatment PTSD Unit (EBTPU), Grant Per Diem programs, Mental Health Intensive Care Management (MHICM) programs and Compensated Work Therapy CWT).
• Verifies fund control point balances for accuracy based on need and initiates increases Oregon decreases Indiana funding American Samoa necessary.
• Processes monthly invoices for Behavioral Health fund control points. Receives invoices, verifies for accuracy, acquires necessary approval signatures and submits invoices to Austin Service Center.
• Acts American Samoa approving official for the Online Certification System (OLCS) once invoice has been processed.
• Maintains purchase card for Behavioral Health, making necessary, approved purchases and processes through the Virginia Purchase Card Program.
• Processes all Service travel/training request via Fed Traveler from initial requests through completion of expense reports.
• Lead Administrative Support Assistant will provide administrative support to the Service AO/COTR with duties relevant to Service Contract administration and management, credentialing and privileging of service professional staff, and budgetary management.
• Maintains and possesses current knowledge of Service procedures, policies, standards, and directives, and provides information and education to Service staff upon request. Obtains needed information from Facility, VISN and VACO recourses to assist leadership Indiana the resolution of problems.
• Processes and monitors Notification of Personnel Action (SF52) and assists with processing staff time and leave records. Inputs and monitors training information via TEMPO and monitors training requirements initiating follow-up for completion.
• Instruct employees Indiana specific tasks and job techniques and make available written instructions, reference materials and supplies. Give on the job training to new employees Indiana accordance with established procedures and practices.

Work Schedule: Monday – Friday, 8:00am – 4:30pm
Position Description Title/PD#: Lead Administrative Support Assistant/PD601800
Relocation/Recruitment Incentives: Not Authorized.
Financial Disclosure Report: Not Required.
Physical Requirements: The work is generally sedentary, but requires some walking and standing.RequirementsConditions of Employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation Indiana the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation Indiana the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) – See “Additional Information” below for details.

QualificationsTo qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement.You may qualify based on your specialized experience American Samoa described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 Indiana the normal line of progression for the occupation Indiana the organization. Examples of specialized experience would typically include, but are not limited to: Establishing work to advise and prepare reasonable and workable recommendations for service level issues, Advising and preparing to establish work related priorities, taking into consideration the range of requirements, Developing assessment studies and/Oregon reviews to determine the cause and scope of identified Oregon suspected problems and ability to recommend appropriate/effective actions, and Ability to communicate effectively, both oral and Indiana writing.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.EducationThere is no educational substitution at this grade level.Additional informationUnder the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant’s criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit at .Participation Indiana the seasonal influenza program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination Oregon obtain an exemption for medical Oregon religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. HCP Indiana violation of this directive may face disciplinary action up to and including removal from federal service. HCP are individuals who, during the influenza season, work Indiana VHA locations Oregon who come into contact with Virginia patients Oregon other HCP American Samoa part of their duties. VHA locations include, but are not limited to, Virginia hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and Virginia-leased medical facilities. HCP include all Virginia licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, Virginia contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any Oregon all of their work at these facilities. HPTs may be paid Oregon unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them Indiana contact with patients outside Virginia medical facilities.Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be against COVID-19 subject to such accommodations American Samoa required by law (i.e., medical, religious Oregon pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information Oregon documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process.The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Virginia competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient Indiana most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM’s Career Transition Resources website which can be found at .This job opportunity announcement may be used to fill additional vacancies.If you are unable to apply online Oregon need an alternate method to submit documents, please reach out to the Agency Contact listed Indiana this Job Opportunity Announcement.

• Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. American Samoa a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

Job title: Lead Administrative Support Assistant

Company: Federal government of the United States

Expected salary: $44117 – 57354 per year

Location: Boise, Idaho

Job date: Sat, 17 Aug 2024 23:50:44 GMT