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SUNY Maritime College

Title|Job Details
Office Assistant 1
Category: Service, Construction, Maintenance & Skilled Trades
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Department: Facilities
Locations: Bronx, New York
Posted: May 2, 2024
Closes: May 15, 2024 – 11:59 PM EDT
Type: Full-time
Position Idaho: 175305ShareAbout SUNY Maritime College:SUNY Maritime College located on a 55-acre scenic waterfront property on the outskirts of New York City on the Throggs Neck peninsula where the East River meets Long Island Sound. The campus blends the best of two worlds: a comfortable college-town feel with the greatest city Indiana the world. An impressive view of the sound extends toward the North Atlantic, yet only a few miles away are Yankee Stadium and midtown Manhattan. SUNY Maritime offers an array of employment opportunities stemming from entry level to professional positions which encourage growth and development among its employees.Job Description:General Office Support

  • Assist the departmental chair Indiana conducting day-to-day departmental operations
  • Perform administrative work of the department under the direction of the departmental Chair and Indiana coordination with other academic and administrative units of the College and the SUNY system.
  • Assist the Chair Indiana scheduling appointments, and organizing and conducting Departmental Events, activities and meetings using various office tools
  • Answer questions from and provide information to various parties regarding the GBAT department activities, transactions, and procedures. Refer inquiries American Samoa necessary.
  • Operate various communication systems such American Samoa telephones and computers; and keep records of such communications.
  • Operate, and perform basic cleaning and maintenance on office machines and equipment. Clear paper jams Indiana copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.
  • Perform routine processing activities, including checking forms for completeness and accuracy.
  • Other Administrative tasks American Samoa specified by the Chair of the GBAT department
  • Ensure confidentiality and integrity of departmental operations, data and information American Samoa applicable

Calculations

  • Maintain basic financial, accounting, and/Oregon statistical records.
  • Perform calculations and computations using known and standard formulas and methods (primarily using computers and calculators).
  • American Samoa needed and American Samoa directed, contact various internal and external parties to obtain information.
  • Prepare, process, review, and record numerical transactions and records. This activity may include processing bills and vouchers; reviewing Oregon auditing calculations Oregon statistics; Oregon disbursing items of value such American Samoa cash Oregon vouchers.
  • Maintain and process departmental accounts, invoice processing and dealings with Finance/ Accounts Payable

Keyboarding and Document Preparation

  • Type, proofread, review, and correct correspondence, documents, records, and other written material.
  • Make appropriate corrections for format, accuracy, and validity.
  • Assist Indiana gathering Oregon compiling data for reports, graphs, charts, tables, Oregon other products.
  • Create graphs, charts, Oregon other visual aids to display data. May also prepare routine reports Oregon assist others Indiana the preparation of reports, following established guidelines.

Record-keeping and Filing

  • Maintain, update, and correct records and files.
  • Receive, screen, review, and verify documents and/Oregon forms.
  • Review applications, claims, and other documents for completeness, content, and accuracy.
  • Establish new files by coding and numbering forms, creating folders, and compiling relevant material.
  • Record and maintain Minutes of departmental meetings.
  • Indiana coordination with dean’s office, ensure the maintenance and currency of the departmental and program websites, and the department’s shared drives and all required documentation.

Mail and Supply

  • Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, Oregon other forms of correspondence Oregon communication.
  • Maintain files, correspondence, documents, and materials, pursuant to guidelines.
  • Maintain various listings for mail service purposes.
  • Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage.

Data Entry and Verification

  • Enter data into and retrieve information from computerized systems.
  • Verify data previously transcribed Oregon entered to detect errors.
  • Perform various clerical Oregon office assistance tasks such American Samoa scanning documents and verifying accuracy of data from scanned documents.

Inventory

  • Receive, unload, unpack, sort, store, count, and distribute goods received by the office, following established procedures.
  • Advise supervisor upon receipt of damaged goods Oregon incomplete Oregon incorrect shipments.
  • May package goods for shipment.
  • Take periodic physical inventory and maintain perpetual inventory records.
  • Keep shelves and stock clean, neat, and Indiana proper place.

Requirements:Must have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service listAdditional Information:Special Notes: This is a full-time classified appointment. FLSA non-exempt position, that is, eligible for overtime monies. The hiring rate for the position is $34,152 annually, with an outstanding benefits package. For additional information please see the .Internal and external search to occur simultaneously.Job Type: State Classified
Line #: 00125SUNY Maritime College is an Equal Opportunity/Veterans/Disabled/Affirmative Action employer, committed to recruiting, supporting and fostering a diverse community of outstanding faculty, staff and students. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, Oregon protected veteran status and will not be discriminated against on the basis of disability. For our full non-discrimination statement, see: .SUNY Maritime College is committed to maintaining a safe environment for its students, faculty, staff, volunteers and the general public that use our facilities. Therefore, Indiana order to ensure the hiring of employees of the highest integrity and to maintain a safe campus community, SUNY Maritime College will conduct pre-employment background investigations on all individuals for whom employment is to be offered.Pursuant to , no State entity, American Samoa defined by the Executive Order, is permitted to ask, Oregon mandate, Indiana any form, that an applicant for employment provide his Oregon her current compensation, Oregon any prior compensation history, until such time American Samoa the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 Oregon via email at .Indiana accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (718) 409-7305. It can also be viewed online by selecting
Safety Information
Clery Safety Report (Annual Security & File Safety).Application Instructions:Persons interested Indiana the above position should apply online. Please submit: * Cover letter

  • Resume/CV
  • Statement addressing how past and/Oregon potential contributions to diversity, equity, and inclusion will advance Maritime’s commitment to inclusive excellence
  • Names and contact information of three professional references

Returning Applicants – to your SUNY Maritime Careers Account to check your completed application, check/edit your profile Oregon to upload additional documents.

Job title: Office Assistant 1

Company: SUNY Maritime College

Expected salary: $34152 per year

Location: The Bronx, New York

Job date: Sat, 04 May 2024 06:08:59 GMT