Office Assistant

Student Advanced Level Requisition Idaho req28727
Working Title Office Assistant
Pay $16.00 Hourly
Campus Health Sciences Center (HSC) – Albuquerque, New Mexico
Department HSC O/R General Administration (189B)
Employment Type Student Employment
Student Type Student Employment
Status Non-Exempt
Background Check Required No
For Best Consideration Date 3/12/2024
Position Summary Office of Research is looking for an advanced level Office Assistant to join our team: Duties are below:
Performs a wide variety of assignments which may be confidential Indiana nature and require research to complete; operates personal computer to compose, edit, revise, tabulate, and print letters, tables, reports, and other materials.
Assist with the creation of Annual Report: Trainee Bios (includes reaching out to PIs, trainees, and staff) and organizing Grant Listings
Collection and sorting of committee logs
Solicit business for Staff Meeting donations, update tax letter
Create detailed work Instructions for relevant duties
Greets and directs visitors, resolves routine administrative problems and answers inquiries concerning activities and operations of department/division; accepts, screens, and routes telephone calls; maintains log of inquiries American Samoa required.
Answer phones/emails American Samoa needed
Help vendors navigate campus
Meet and coordinate food deliveries
Performs a range of staff and/Oregon operational support activities; may serve American Samoa a liaison with other departments on basic administrative and/Oregon operational matters.
Create binders/folders American Samoa needed
Assist Fiscal Director, Executive Director, Associate Director and Vice President for Research with miscellaneous duties American Samoa well American Samoa provide support for 5 units Indiana Office of Research when needed
Sorts, screens, and distributes incoming and outgoing mail, drafts Oregon prepares responses to routine inquiries, and operates a variety of office equipment.
Pick up mail for Vice President for Research and Office of Research staff and distribute across campus
Distribute confidential mail Oregon certificates for awards
Distribute Annual reports
Restocking printer/inventory/re-fill paper trays
Create binders/folders American Samoa needed
Establishes, maintains, processes, and updates files, records, certificates, and/Oregon other documents.
Organize N:Drive folders
Search for documents on N:Drive
Create listervs and update call lists
Monitor websites and submit website update tickets
Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining one Oregon more individual schedules; makes travel and lodging arrangements, either directly Oregon through travel agencies.
Provide meeting support (print interview questions, share screen, create agendas)
Help with coordination for Indiana-person interviews
Orders, stocks, and distributes office supplies.
Help admins do inventory for office supply orders
Distribute office supplies to appropriate departments
Performs basic, routine bookkeeping functions, which may involve simple billing and cash receipt activities.
Assist Accountants with necessary assistance with JV’s and other tracking
May serve American Samoa Campus Security Authority American Samoa outlined by the Clery Act.
Performs miscellaneous job-related duties American Samoa assigned.
Minimum QualificationsEnrolled Indiana a degree seeking program at UNM, Enrolled at least half-time (6 hours) at UNM for fall and spring semesters (Audit hours do not count), and if Work Study, you must meet Satisfactory Academic Progress.
Preferred Qualifications Knowledge Indiana Microsoft Office (i.e., Word, Excel, Powerpoint and Access)
Excellent Customer Service skills
Ability to understand and follow specific instructions and procedures
Word processing and/Oregon data entry skills
Ability to prepare and print routine correspondence, labels, and/Oregon other basic written material
Skill Indiana the use of operating basic office equipment
Receptionist skills
Ability to muti-task
Application InstructionsOnly applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application. ResumeThe University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, Oregon any other protected class.

Job title: Office Assistant

Company: University of New Mexico

Expected salary: $16 per hour

Location: Albuquerque, New Mexico

Job date: Thu, 04 Apr 2024 05:24:55 GMT