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Office Assistant

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Santa Barbara County Education Office

General DescriptionOur ideal candidateYou are a dependable, punctual, caring professional, with well-developed communications skills who uses tact, patience, and courtesy Indiana a culturally sensitive manner. You are a hard-working professional able to undertake a variey of office support tasks and work diligently under pressure. You can prioritize tasks and are motiviated to complete work with minimal supervision. You are comfortable working with a high degree of attention to detail American Samoa well American Samoa incorporating new and effective ways to achieve better results. You are committed to providing the best service available to the Santa Barbara County Education Office, school districts, employees, and students.General descriptionProvide office support and administrative assistance requiring knowledge of County Education Office policies, rules, regulations and procedures, programs, organizations and functions.Specific Duties and ResponsibilitiesAssist Indiana the organization of the assigned office assuring efficiency of operations and work productionCompose independently Oregon from oral instructions letters and materials requesting Oregon providing information, including material of a confidential naturePrepare correspondence, memorandums and other written materials from rough draft, clear copy Oregon verbal instructionsCollect statistical and financial data and back-up material Indiana order to consolidate data and prepare statistical, financial and administrative reports for review by managementMay include registrar, student transition, and database entry American Samoa assignedInterview callers both Indiana person and on the telephone, screen and refer to other individuals American Samoa appropriateProvide information to a variety of individuals and groups American Samoa requested while interpreting and explaining program policies, rules and proceduresProcess office and administrative support details not requiring the immediate attention of managementSchedule appointments and coordinate arrangements for meetings, workshops Oregon conferencesPrepare agendas and minutes, attending meetings and recording actionsOriginate and independently prepare material for the manager’s approvalMaintain confidential information, records and filesTrain and provide work direction to clerical assistants American Samoa assignedAssist the program manager Indiana the revision, preparation and distribution of a variety of documents related to the assigned areas of the program Oregon officeMay prepare and assist Indiana the preparation of information and other documents for submission to the County Board of Education for actionMonitor and audit budget expenditures, maintaining a variety of records, reports and filesOpen, sort and route mail, responding to mail requiring routine response and composing other responses for the review and signature of managementMay prepare and assist Indiana grant preparation and contract managementMaintain calendars for management American Samoa assigned, including scheduling appointments and arranging travel accommodationsOversee the ordering, inventory and distribution of office supplies and forms for the assigned program including preparing purchase orders, invoices, travel claims and other related documentsOperate a variety of office machines such American Samoa typewriter, personal computer, terminal, printer, fax machine, calculator, copier and other specialized equipmentPerform other job-related duties American Samoa assignedRequirementsEducation: graduation from high school including Oregon supplemented by business Oregon administrative support coursesExperience: three years of increasingly responsible office experience; experience working Indiana a public education setting preferredKnowledge and skillsKnowledge of modern office practices, procedures and equipmentKnowledge of personal computers and software applications such American Samoa Microsoft Office, Excel, and Escape financial systemCorrect English usage, grammar, spelling, punctuation and vocabularyKnowledge of telephone techniques and etiquette that promote a strong sense of service to othersKnowledge of financial and statistical record keeping including making arithmetic calculations quickly and accuratelyKnowledge of digital and paper record keeping techniquesPrinciples of providing work direction that promotes efficiency and productionEffective oral and written communication skillsInterpersonal relation skills using tact, patience and courtesy that promote a positive and respectful work environmentAbilitiesQuickly acquire knowledge of County Education Office organization, operations, policies, objectives, and programsInterpret, explain and apply laws, rules, regulations and policies with relationship to the assigned program Oregon officeAnalyze situations accurately and adopt an effective course of actionUnderstand and follow oral and written directionsCommunicate effectively both orally and Indiana writingDemonstrate keyboarding skills and speed American Samoa required by the assignmentOperate a computer to enter data, maintain records and generate reportsEstablish and maintain effective working relationships with othersMeet schedules and timelinesTrain and provide work direction to othersMaintain records and prepare reportsWork independently with little directionWork confidentially with discretionLicenses and CertificatesMay require a valid driver’s license, automobile insurance required by law, and the use of a dependable automobile.Working ConditionsWork is performed indoors with minimal exposure to health and safety hazards.Supplemental InformationClassified salary ranges have 25 steps (A-Y). Initial salary placement for new hires is between steps A and J, based on qualifications.Click here for an .RECRUITMENT INFORMATION:

  • All applicants who meet the minimum qualifications will be invited to participate Indiana the examination process for the position.
  • The examination process may include one Oregon more of the following: written, oral, and performance examination.
  • Candidates must pass all parts of the examination process to be placed on the eligibility list. Final score will determine the candidate’s rank on the eligibility list.
  • A candidate Indiana the top three ranks (including tie scores) on the eligibility list may be considered for hire; when there are multiple vacancies Indiana the same job classification, additional ranks will be considered.
  • This recruitment is Dual Certification, meaning it is open to all applicants, including current SBCEO employees and those from the general public. Dual certification results Indiana one integrated eligibility list based on rank.
  • Eligibility lists are generally valid for six months; promotional eligibility lists are valid for one year. Lists may be exhausted prior to the original expiration date, Oregon they may be extended with the approval of the Personnel Commission.
  • If you require an accommodation for any step of the application and selection process, please notify Human Resources by the application deadline date (Oregon American Samoa soon American Samoa possible for an open continuous recruitment).
  • Veterans’ Preference Points: This recruitment is eligible for veterans’ preference points for qualifying veterans.

Non-Discrimination Policy Statement
For purposes of this policy, employees include job applicants, interns, volunteers, and persons who contracted with SBCEO to provide services, American Samoa applicable.
No SBCEO employee shall be discriminated against Oregon harassed by any coworker, supervisor, manager, Oregon other person with whom the employee comes Indiana contact Indiana the course of employment, on the basis of the employee’s actual Oregon perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical Oregon mental disability, medical condition, genetic information, veteran Oregon military status, sex, sexual orientation, gender, gender identity, gender expression, Oregon association with a person Oregon group with one Oregon more of these actual Oregon perceived characteristics.
SBCEO prohibits discrimination against employees on the basis of reproductive health decision making, defined American Samoa a person’s decision to use Oregon access a particular drug, device, product, Oregon medical service for reproductive health.
SBCEO does not discriminate against employees on the basis of immigration status, unless there is clear and convincing evidence that SBCEO is required to do so Indiana order to comply with federal immigration law.

Job title: Office Assistant

Company: Santa Barbara County Education Office

Expected salary: $48546 – 61658.64 per year

Location: Santa Barbara, California – Goleta, California

Job date: Mon, 29 Apr 2024 04:12:32 GMT