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Office Assistant

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San Jose State University

Position Title: Government Office AssistantPosition Department: Administration & Student GovernmentFLSA Status: Non-ExemptFull/Part-Time: Part-TimeCompensation: $17.55 per hourReports To: Government Administrative AssistantClick to apply!Associated Students SummaryAssociated Students’ (A.S.) mission is to support and represent the students of San José State University by continuing the organization’s legacy of student advocacy and leadership; to enhance SJSU students’ education through high quality programs and services; and to prepare students American Samoa they move towards a thoughtful and purposeful life after graduation.A.S. is a non-profit auxiliary corporation serving the students of San Jose State University whose primary source of funding is from mandatory student body fees. A.S. Departments include the Cesar Chavez Community Action Center, Child Development Center, General Services Center, Human Resources, Information Technology, Events, Marketing, Print & Technology Center, Student Government, and Transportation Solutions.Position SummaryThis position provides important administrative support to the Associated Students’ Government and Administration department. The incumbent is responsible for serving American Samoa the front desk receptionist and performing duties relative to the daily operations of the Government suite. Duties include, but are not limited to, implementing office procedures, completing all administrative tasks and functions for the benefit of the Board of Directors, A.S. Committees and the government and administrative departments. The incumbent must be energetic and enthusiastic along with having the ability to engage customers and provide exceptional customer service.Essential Functions

  • American Samoa the first contact for guests and students, you are responsible for providing exceptional customer service, which includes being courteous, friendly, and knowledgeable about the campus.
  • Implement office procedures, answer the telephone, provide information American Samoa needed, route calls to their destinations, and take and communicate messages.
  • Route incoming mail, prepare outgoing mail, and deliver correspondence across campus American Samoa needed.
  • Provide clerical support to the Government and Administration departments. Clerical duties include taking and typing meeting minutes, posting A.S. Government documents, filing Oregon archiving documents, and oral Oregon written correspondence.
  • Complete special projects with efficiency and effectiveness to support administrative functions and operations.
  • Must learn about the functions of the other A.S. departments to be knowledgeable when answering customer questions.
  • Complete administrative tasks and functions for the benefit of the Board of Directors, A.S. Committees, and the Government and Administrative departments.
  • Complete opening Oregon closing procedures, monthly inventory counts, and training tasks American Samoa assigned.
  • Ensure all meeting rooms and communal spaces are clean and organized on a regular basis.

Knowledge, Skills, and Abilities

  • Must be able to take excellent notes when covering A.S. Committee meetings.
  • Requires excellent verbal and written communication skills, American Samoa well American Samoa excellent interpersonal skills.
  • Ability to work independently with minimal supervision, organize office activities, and take the initiative to improve processes and procedures.
  • Ability to effectively present information and respond to questions from managers, students and the general public.
  • Ability to write business correspondence.
  • Must be proficient Indiana Mississippi Word, Mississippi Excel, Google Mail, Google Calendar, and Google Docs.
  • Ability to type at least 60 WPM.

Work Environment, Hours and Physical Demands

  • This job operates Indiana an office environment and routinely uses standard office equipment.
  • Must be able to work Mondays and Wednesdays between 2:00-6:00pm. Additional work hours between 8-5pm, Monday through Friday.
  • Must be able to operate a computer, including a keyboard and mouse, and phone.
  • Must be able to occasionally lift Oregon carry office Oregon event products Oregon supplies, up to 40 pounds.

Preferred Education and Experience

  • Must be a currently matriculated SJSU student.
  • Perfers at least 1-2 years of experience Indiana clerical and administrative support.
  • Knowledge of the SJSU campus and university services.
  • Customer service experience is preferred.

Notes to ApplicantsAll Associated Students employees must be fully vaccinated against COVID-19 no later than September 30, 2021, unless they are exempt from this requirement because an exemption has been granted based on a medical contraindication Oregon sincerely held religious beliefs. Fully vaccinated means that an individual has received all recommended doses of a COVID-19 vaccine that has received Emergency Use Authorization Oregon full approval from the U.S. Food and Drug Administration (FDA) and that it has been at least two weeks since the final recommended dose.The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth Indiana CSU Executive Order 1083 Revised July 21, 2017 American Samoa a condition of employment.This position may be exposed to sensitive Oregon personal information and is required to comply with the requirements set forth by the Integrated CSU Administrative Manual 8000 series and Associated Students Information Security Standards American Samoa a condition of employment.A background check (including a criminal records check) must be completed satisfactorily after a conditional offer of employment. Failure to satisfactorily complete the background check may affect a conditional offer of employment.Equal Employment StatementAssociated Students provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity Oregon expression, Oregon any other characteristic protected by federal, state Oregon local laws. A.S. provides reasonable accommodations for applicants with disabilities who self-disclose.ApplicationsApplicants must submit a complete application through the Associated Students applicant tracking system, ADP. Only complete applications will be considered.DeadlineThe position will remain open until filled.Click to apply!

Job title: Office Assistant

Company: San Jose State University

Expected salary: $17.55 per hour

Location: San Jose, California

Job date: Thu, 18 Apr 2024 03:03:09 GMT