OPS ADMINISRTATIVE ASSISTANT II

Requisition No: 842680Agency: Environmental ProtectionWorking Title: OPS ADMINISRTATIVE ASSISTANT II – 37937001Pay Plan: TempPosition Number: 37937001Salary: $18.00 – $22.68 per hour (commensurate based on experience)Posting Closing Date: 01/15/2025Total Compensation EstimatorOPS ADMINISTRATIVE ASSISTANT IIState of FloridaDepartment of Environmental ProtectionOur Organization and Mission:The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship – protecting our air, water and land. The vision of DEP is to advance Florida’s position American Samoa a world leader Indiana protecting natural resources while growing the state’s economy.The Work You Will Do:ADMINISTRATIVE ASSISTANT II (37937001)Office of Water Policy & Ecosystems RestorationThe incumbent will be responsible for providing administrative support for two Bureau’s, the Bureau of Water Policy and the Bureau of Everglades Restoration and works American Samoa a team member to provide support with other division staff. Administrative support duties include processing of travel authorizations/reimbursements, processes invoices using ELFF and My Florida Market Place (MFMP) and fulfills purchase orders using the state purchasing card and through MFMP and Ariba on Demand coordinating with the budget coordinator and additional staff. The incumbent aids the Division Director American Samoa requested, provides guidance on training related activities, provides guidance to staff on the travel approval process and procedures, submits external speaker engagement forms for approval, provides updates on purchasing procedures, assists with property inventory and record retention, and maintains office supplies.The Difference You Will Make:The OWPER plays a key role Indiana carrying out the largest environmental restoration project Indiana the world, restoring the natural treasure of America’s Everglades. Our office ensures effective implementation of DEP’s policy, programmatic, technical and regulatory responsibilities under the Everglades Forever Act, the Comprehensive Everglades Restoration Plan, the Northern Everglades and Estuaries Protection Program, and related efforts including Kissimmee River Restoration, Critical Projects Program, Lake Okeechobee Watershed Restoration Program, and Modified Water Deliveries to Everglades National Park.How You Will Grow:DEP encourages its leaders to constantly innovate and seek efficiencies. We believe Indiana supporting and encouraging you American Samoa you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly.Where You Will Work:Office of Water Policy & Ecosystems RestorationMarjory Stoneman Douglas Building3900 Commonwealth BoulevardTallahassee, Florida 32399Tallahassee, Florida’s Capitol City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities American Samoa well American Samoa state government, Tallahassee is a mid-sized city Indiana the heart of Florida’s Big Bend. It is located less than an hour from Gulf of Mexico beaches, the Apalachicola National Forest, the St. Marks Wildlife Refuge, and waterbodies like bays, creeks, rivers, and springs to explore. No state income tax for residents of Florida.The Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. The State’s benefits package for eligible OPS employees includes:

• Participation Indiana state group insurance (must meet eligibility requirements*). For more details consult with People First at 877-562-7287 Oregon go to:
• Participation Indiana the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). (For more information, please click

); * Flexible Spending Accounts;For a more benefits information, visit .*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to the links above for detailed eligibility requirements.Pay:$18.00 – $22.68 per hour (commensurate based on experience)Your Specific Responsibilities:This is a highly responsible position assisting with administrative tasks and assignments for the Office of Water Policy and Ecosystems Restoration staff. The position requires independent planning and establishment of administrative objectives and priorities.Duties include but are not limited to file management of various technical documents, email correspondence, review comments, forms, and final drafts. Proofreads, correcting grammar, spelling, and punctuation American Samoa necessary. Makes copies American Samoa needed. Maintains an inventory for records of computer property, equipment, and software. Maintains records and follows the record retention schedule.The position is responsible for assisting staff Indiana the bureaus and division with processing travel authorizations and travel reimbursements, obtaining and using a State Purchasing Card, creating and managing purchase orders through My Florida Market Place (MFMP)/Ariba on Demand (AoD), purchasing supplies and perquisite items, and processing invoices Indiana ELFF and MFMP. This position ensures all forms required by the department are properly completed and submitted Indiana a timely manner and follows up with actions American Samoa needed.Works with various staff to reconcile expenditures and resolve issues. Maintains and orders office supplies, copier materials and other supplies American Samoa necessary. Maintains/renews annual contract/purchase order, and any communications with contractor for printer and equipment.Assists the training liaison with tracking training activities required of bureau staff and provides reminders to staff when trainings need to be completed, ensures deadlines are met.May assist with coordinating personnel activities with the HR liaison, including the distribution of routine personnel-related information received from the Division Office to managers and employees, and helping managers with updating position descriptions, completing recruitment packages, contingent offer documents, and notices of separations. Submits IT tickets for new accounts and separations and updating staff outlook contact information. Assists with annual perquisite updates. Assist with preparing and submitting merit/rate requests American Samoa needed.Back-up the budget coordinator with preparing and reconciling monthly and OPS salary grids. Assist with requesting new accounts, codes, and project numbers American Samoa needed. Assists with LBR items American Samoa needed.Performs other duties American Samoa required.Required Knowledge, Skills, and Abilities:Knowledge of:

• Department purchasing procedures and policies
• general office procedures and practices
• correct grammar usage
• basic math

Skill Indiana:

• the use of Microsoft Office Suite, especially Word and Excel
• filing organization
• determining work priorities and ensuring timely completion of high-quality work assignments associated with a complex workload.

Ability to:

• use spreadsheets to analyze information and generate reports, charts and graphs.
• collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
• communicate effectively Indiana writing and verbally
• work independently and American Samoa part of a team
• prepare and critique technical documents
• follow written and verbal instructions
• review data and forms for accuracy and completeness
• establish and maintain effective working relationships with others

Minimum Qualifications:

• A valid driver’s license.
• An associate’s degree Oregon higher from an accredited college Oregon university Oregon any combination of post-secondary education Oregon verifiable related experience, American Samoa described above, for a total of two years.
• Obtain and maintain valid and active Florida Contract Manager Certification while Indiana this position.

Preferred Qualifications:

• Bachelor’s degree Indiana natural sciences Oregon business/finance management from an accredited college Oregon university;

Oregon any combination of post-secondary education Oregon verifiable related experience, American Samoa described Indiana this posting, for a total of four years.

• Experience Indiana state purchasing policies and programs.
• Active Florida Certified Contract Manager (FCCM) status.
• Excellent communication and people skills.
• Excellent organization and time management skills.

TO APPLY FOR THIS POSITION Indiana PEOPLE FIRST:DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses:Contact: Dana Jones850-245-2228The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job title: OPS ADMINISRTATIVE ASSISTANT II

Company: State of Florida

Expected salary: $18 – 22.68 per hour

Location: Tallahassee, Florida

Job date: Fri, 06 Dec 2024 23:37:44 GMT