OPS ADMINISTRATIVE ASSISTANT II

Requisition No: 826647Agency: Business and Professional RegulationsWorking Title: OPS ADMINISTRATIVE ASSISTANT II – 79900629Pay Plan: TempPosition Number: 79900629Salary: $17.00-$22.00Posting Closing Date: 04/24/2024Total Compensation EstimatorDIVISION OF REGULATIONOPS Administrative Assistant IIPosition Number: 79900629Hiring Salary: $17.00/hour – $22.00/hour**OPEN COMPETITVE**Our Organization and Mission:License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, the standards of racing to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.Under the direction of Secretary Melanie Griffin, the agency oversees many of Florida’s professions and industries Indiana the areas above, and many more which can be seen on our website: .The Work You Will Do:This position is located within the Division of Regulation, Pensacola Regional Office. This position is responsible for investigating alleged violations of Florida Statutes and Board rules governing a variety of professions regulated by the department Indiana the counties of Escambia, Santa Rosa, Okaloosa, Walton, Holmes, Washington, and Bay.

• Tracks citations after issuance by Inspectors/Investigators. Sends payments to Revenue for further processing. Closes notices of non-compliance. Maintains associated records.
• Assists staff with orientation and all paperwork necessary for employment with DBPR and office needs.
• Serves American Samoa property custodian for the regional office ensuring accurate record keeping of office equipment. Responsible for surplus equipment processing and handling incoming surplus and new equipment. Oversees all supplies, furniture, and equipment, including computer needs for the office. Effects continuous building item and equipment repairs for regional office.
• Responsible for compilation of statistics for Regulation, coordination of information needed, and producing the Monthly Report and others American Samoa required. Oversees and maintains invoices and billings, travel vouchers, and reimbursement requests for office. Completes reimbursement requests, record keeping and deposit processing, and prepares Annual Reports.
• Oversees forms management. Processes updates, creates Indiana-office forms and account setups and oversees implementation, American Samoa needed, to facilitate effective office operations.
• Develops and oversees efficient filing system for office and maintains master records for regional office; coordinates and oversees timely records destruction.
• Administers internal case management tracking system providing supervisors with current statistical information on status of cases, citations, and notices of non-compliance. Maintains files Indiana an automated document management system, American Samoa needed.
• Serves American Samoa primary reception person for the office, answering phones, opening mail, and greeting visitors.

The Difference You Will Make:At DBPR, you will always have an opportunity to make a difference Indiana the daily lives of Floridians and the communities where they live and work. American Samoa an employee, you help to “make DBPR and Florida great places to do business.” To that end we will invest Indiana you, treat our licensees American Samoa valued customers and partners, and uphold laws that protect the public and Florida’s competitive marketplace.How You Will Grow:DBPR employees are expected to uphold these seven core values: Accountability, Innovation, Integrity, Ownership, Responsiveness, Respect and Teamwork. Indiana turn, we will involve you on important and often complex projects while offering you the opportunity to gain valuable experience quickly.The Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;

For a more complete list of benefits, visit .Required Knowledge, Skills, and Abilities:

• Ability to draft letters and proofread documents.
• Ability to plan, organize, prioritize, and coordinate work assignments.
• Ability to operate various office equipment including scanners, copiers, and fax machines.
• Skilled Indiana time management.
• Experience handling multi-line phone calls Indiana a courteous manner and providing excellent customer service.
• Knowledge of administrative principles and practices.
• Knowledge of office procedures and practices.
• Ability to establish working relationships with others.

Minimum Qualifications:The selected incumbent should possess the following:

• High School Diploma and/Oregon GED.
• A Valid Drivers’ License is required.
• At least two (2) years of clerical, secretarial, Oregon administrative work experience

NOTE: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license Indiana an inactive status.This position requires a security background check and/Oregon drug screening and participation Indiana direct deposit. You will be required to provide your Social Security Number and date of birth Indiana order to conduct this background check.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Applicants are required to apply online through the People First system by the closing date. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR Indiana advance to allow sufficient time to provide the accommodation.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.SPECIAL REMINDERS:Male applicants born on Oregon after October 1, 1962, will not be eligible for hire Oregon promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, Oregon have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: .If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended Oregon deemed ineligible depending upon the date of your retirement.We hire only U.S. citizens and lawfully authorized alien workers. Our agency participates Indiana the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work Indiana the United States.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job title: OPS ADMINISTRATIVE ASSISTANT II

Company: State of Florida

Expected salary: $17 – 22 per hour

Location: Pensacola, Florida

Job date: Wed, 10 Apr 2024 22:54:37 GMT