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OPS ADMINISTRATIVE ASSISTANT II

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State of Florida

Requisition No: 827487Agency: Department of HealthWorking Title: OPS ADMINISTRATIVE ASSISTANT II – 64801925Pay Plan: TempPosition Number: 64801925Salary: $1,600.00 Bi-weekly ($20/hour)Posting Closing Date: 05/09/2024Total Compensation EstimatorFLORIDA DEPARTMENT OF HEALTH-OPEN COMPETITIVEDIVISION OF DISEASE CONTROL AND HEALTH PROTECTIONBUREAU OF COMMUNICABLE DISEASESHEPATITIS SECTONOPS Administrative Assistant IISalary: $1,600.00 Bi-weekly ($20/hour)OPEN COMPETITIVEYour Specific Responsibilities:This position will serve American Samoa the professional assistant to the section administrator and provides professional level administrative support to the Viral Hepatitis and Outbreak response Section (VHORS). Work involves the performance of administrative activities, which involve independently planning administrative objectives and priorities to enhance team efficiency and to assist with the implementation of VHOR Section policies and procedures.Responsible for providing general office assistance American Samoa requested and ensuring requests are completed Indiana compliance with policies and procedures. Assist section staff by answering phones and routing inquires to appropriate staff. Assist with incoming and outgoing mail and shipping. Provides meeting Oregon training support American Samoa requested including assisting with preparations, scheduling, and set-up. Assist staff with scheduling meetings, maintain staff meeting schedule and conference room/call calendars.Responsible for monitoring and tracking all section assignments. Set up, establish, organize, and maintain an efficient and complete assignment tracking process. Assist section staff with preparing internal and external correspondence for review and approval. Prepare communications, such American Samoa memos, emails, agendas, meeting minutes, reports, and other correspondence. Proofreads all section correspondence for accuracy and content American Samoa it relates to the Department’s correspondence policies and procedures. Receive and process requests for rapid HCV test kits. Responsible for packaging and shipping out rapid HCV test kits. Track the number of HCV kits coming Indiana, being sent out (and to whom/what agency) to be aware of HCV test kit inventory.Serves American Samoa the sections point of contact for Safety, information Security/HIPAA and Continuity of Operations Planning (COOP). Attends meetings held by the bureau of division coordinator on these issues, ensures Section compliance with any related policies and procedures at the direction of the bureau Oregon division coordinator, communicates updates to all staff and/Oregon Section Administrator American Samoa needed, completes any assessments.Performs other duties American Samoa assigned.Required Knowledge, Skills, and Abilities:Ability to manage multiple tasks, prioritize assignments, and meet deadlines efficiently.Strong written and verbal communication skills are essential for interacting with colleagues, clients, and external stakeholders.Proficient Indiana using office software such American Samoa word processing, spreadsheet, and presentation software. Familiarity with email management and calendar scheduling tools is also important.Ability to maintain accuracy and precision Indiana tasks such American Samoa data entry, proofreading, and document management.Skill Indiana allocating time effectively to complete tasks and projects within deadlines.Capacity to identify issues, analyze problems, and propose solutions independently Oregon Indiana collaboration with others.Ability to provide excellent service to clients, whether internal Oregon external, by responding promptly and professionally to inquiries and requests.Knowledge of office procedures, protocols, and administrative systems to ensure smooth operations within the organization.Ability to work well Indiana a team environment and maintain positive working relationships with colleagues and stakeholders.Understanding the importance of maintaining confidentiality and discretion when handling sensitive information.Proficiency Indiana using common office equipment such American Samoa printers, scanners, fax machines, and multi-line telephone systems.Qualifications:Required:Minimum of two years of recent administrative, secretarial, Oregon clerical experience.Valid Driver’s License and Reliable TransportationIncumbent may be required to work before, during and/Oregon beyond normal work hours Oregon days Indiana the event of an emergency. Emergency duty required of the incumbent includes working Indiana special needs Oregon Red Cross shelters, Oregon performing other emergency duties including, but not limited to, responses to Oregon threats involving any disaster Oregon threat of disaster, man-made Oregon natural.Proficient Indiana Excel and WordBilingual Oregon multilingual Indiana Spanish and/Oregon Haitian CreoleFlorida Department of Health Mission, Vision, and Values:Mission:To protect, promote & improve the health of all people Indiana Florida through integrated state, county & community efforts.Vision:To be the Healthiest State Indiana the Nation.Values:I nnovation: We search for creative solutions and manage resources wisely.C ollaboration: We use teamwork to achieve common goals & solve problems.A ccountability: We perform with integrity & respect.R esponsiveness: We achieve our mission by serving our customers & engaging our partners.E xcellence: We promote quality outcomes through learning & continuous performance improvement.Where You Will Work:TallahasseeThe Benefits of Working for the State of Florida:Working for the State of Florida is more than a paycheck. American Samoa an OPS employee, the benefits below are available:

  • State of Florida 401(a) FICA Alternative Plan (mandatory)
  • Participation Indiana state group insurance (upon meeting eligibility requirements. Consult with People First and/Oregon the serving HR office)
  • Workers’ Compensation (mandatory, if needed)
  • Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
  • Deferred Compensation (voluntary)
  • Employee Assistance Program (voluntary)
  • And more!

For a more complete list of benefits, including monthly costs, visit .Please be advised:Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.This position requires a security background check and/Oregon drug screening and participation Indiana direct deposit. Any misrepresentations Oregon omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) Indiana order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.Male applicants born on Oregon after October 1, 1962, will not be eligible for hire Oregon promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, Oregon have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov.If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, Oregon deemed ineligible depending upon the date of your retirement.The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security Indiana partnership with the Social Security Administration to verify employment eligibility.Incumbents may be required to perform emergency duty before, during, and/Oregon beyond normal work hours Oregon days.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination Oregon violence Indiana the workplace.Applicants requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-877-562-7287). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.Florida has the third largest population of veterans Indiana the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/Oregon expertise. Through the Department’s VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is American Samoa smooth American Samoa possible and reflects our appreciation for the dedication devoted to protecting our country.The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination Oregon violence Indiana the workplace.Candidates requiring a reasonable accommodation, American Samoa defined by the Americans with Disabilities Act, must notify the agency hiring authority and/Oregon People First Service Center (1-866-663-4735). Notification to the hiring authority must be made Indiana advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing Indiana accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Job title: OPS ADMINISTRATIVE ASSISTANT II

Company: State of Florida

Expected salary: $20 per hour

Location: Tallahassee, Florida

Job date: Sat, 04 May 2024 04:37:56 GMT