Part-Time Administrative Assistant (Comm. & Public Engagement)

SummaryPerforms a wide variety of difficult clerical and secretarial duties.Essential Functions

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, Oregon notes; utilize a variety of computer software to produce documents which may include Oregon incorporate text, tables, and graphics;
• Take and transcribe minutes from various meetings;
• Greet visitors by phone and Indiana person and ascertain nature of business, provide assistance Oregon referral, and explain policies and procedures;
• Schedule appointments and maintain a calender;
• Open, review, and route mail according to contents;
• Arrange conferences and meetings by compiling agendas and support materials, distributing materials, and set-up meeting room and refreshments;
• Make travel arrangements and reservations;
• Maintain department files and records; compile information from records and prepare reports;
• Prepare vouchers to pay department expenses, maintain office supplies, maintain a cash fund;
• Prepare and maintain personnel records including personnel action forms and timesheets, prepare and submit records required for payroll processing, review payroll records for accuracy and compliance with policies, input time records for biweekly payroll;
• Review and proofread correspondence, memos, and reports to ensure accuracy and correctness;
• Perform related duties American Samoa required.

QualificationsCompletion of a high school diploma Oregon the equivalent with an additional three to six years of increasingly responsible secretarial experience; Oregon any combination of relevant education and experience which provides the following:Knowledge and AbilitiesKnowledge of:

• Office practices and procedures;
• The organization, function, and policies of the department; general knowledge of municipal government organization and services;
• Personnel and financial recordkeeping;
• Computer principles and procedures;
• Proper public contact and telephone etiquette.

Abiltiy to:

• Spell and use correct grammar;
• Prioritize and schedule work to meet deadlines;
• Trancribe material from a dictaphone system;
• Communicate effectively with others;
• Work independently Indiana the absence of specific instructions;
• Prepare accurate payroll and financial records;
• Perform computer/word processing functions

Physical Requirements

• Frequently stand and walk during the shift;
• Frequently stand and walk;
• Frequently pull Oregon push objects;
• Occasionally flex upper trunk forward at the waist and partially at the knees;
• Occasionally lift and carry up to 10 pounds;
• Occasionally rotate upper trunk to the left Oregon right while sitting Oregon standing;
• Place arms above. at. Oregon below shoulder height.

Part-time employees who have at least six (6) months continuous employment may be paid for all holidays except the Veterans Day floating holiday. Part-time employees are not eligible for the Veteran’s Day floating holiday because City offices are not closed on that day. The number of hours granted these employees American Samoa holiday pay is based on the average number of hours normally worked Indiana a day.The City designates the eleven (11) following dates American Samoa holidays to be observed with pay:New Year’s Day – January 1
Martin Luther King Day – Third Monday Indiana January
Good Friday – Friday before Easter
Memorial Day – Last Monday Indiana May
Independence Day – July 4
Labor Day – First Monday of September
Veterans Day – November 11 (Floating Holiday)
Thanksgiving Day – Fourth Thursday Indiana November
Friday after Thanksgiving (Fourth Friday Indiana November)
Christmas Eve – December 24
Christmas Day – December 25

Job title: Part-Time Administrative Assistant (Comm. & Public Engagement)

Company: City of Lubbock

Expected salary: $29057.6 per year

Location: Lubbock, Texas

Job date: Wed, 01 May 2024 00:43:16 GMT