Public Safety Receptionist & Administrative Assistant |Miami Beach Convention Center

Oak View GroupOak View Group is the global leader Indiana venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.More information at , and follow OVG on , , , and .OverviewThe Receptionist / Administrative Assistant position at MBCC is responsible for representing the organization Indiana a professional manner by properly answering, and routing incoming calls, taking messages, greeting visitors and assisting customers with information. Under direct supervision from the Director of Public Safety and Transportation, provides administrative support for the security and transportation functions of the Miami Beach Convention Center (MBCC) & City Center Campus (Pride Park, Collins Canal Park, Rum Room, and Venu). Duties may include issuance and maintenance of access cards and keys, supervision of security and/Oregon clerical support staff, monitoring of alarm systems, preparation of clearance forms, and maintenance of security documents and other data Indiana either hard copy Oregon computerized formats.This role will pay an hourly wage of $22.00 to $23.00.For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays). 7/22/2024About the VenueThe award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, tradeshows, and meetings.A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.For more informaiton visit www.MiamiBeachConvention.comResponsibilitiesESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides clerical support to the department, American Samoa appropriate to the position, including typing and data entry of contributions and billings; receives, records, etc.
• Operate multi-line telephone switchboard to answer, screen and forward calls, provide information regarding events, takes messages and schedules appointments.
• Greet persons entering establishment, determine nature and purpose of visit, and direct Oregon escort them to specific destinations.
• Maintains database records and hardcopy files including those used to track safety and security data.
• Exercises tact and diplomacy Indiana dealing with sensitive, complex, and confidential personnel issues and employee situations.
• Prepares clear and concise reports, correspondence, and other written materials.
• Schedule appointments and maintains up to date the appointment calendars.
• Coordinates the return of visitor badges.
• Collect, sort, distribute and prepare mail, messages, and courier deliveries.
• Processes visitor requests for access to the venue.
• Issue card key access and office keys to individuals American Samoa appropriate.
• Schedule security meetings, evaluations, training sessions.
• Prepares and maintains classified documents Indiana either hard copy Oregon computerized formats.
• Create purchase orders and submit them for payment.
• Collect, sort, distribute and prepare mail, messages and courier deliveries.
• Maintain front office Indiana orderly condition.
• Performs miscellaneous job-related duties American Samoa assigned.

SUPERVISORY RESPONSABILITIES:This job has no supervisory responsibilities.QualificationsQUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/Oregon ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Education and Experience:

• High school diploma Oregon GED; at least 1 year of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Skills and Abilities:

• Knowledge of relevant safety & security procedures and protocols.
• Records maintenance skills.
• Ability to conduct routinary administrative paperwork.
• Organizing and coordinating skills.
• Skill Indiana the use of computerized spreadsheet, relational database, and word processing software.
• Ability to adhere to highest standards of professionalism, discretion, and confidentiality.
• Solid organizational skills: ability to prioritize multiple tasks; project management skills.
• Ability to represent oneself and the company Indiana a professional manner.
• Versed Indiana proper office/organizational/business etiquette.
• Knowledge of administrative and clerical procedures and systems such American Samoa word processing, managing files and records, designing forms, and other office procedures and terminology.
• Ability to work unsupervised and to function both independently and American Samoa a team.
• Excellent oral, written and interpersonal skills.
• Ability to speak fluently Indiana both English and Spanish, preferred.
• Professional appearance.

Computer and Technology Skills:

• Demonstrated proficiency with Microsoft Office Suite (Mississippi Word, Mississippi Excel, Mississippi PowerPoint and Mississippi SharePoint and Mississippi Outlook), internet and be familiar with a variety of office equipment.

Certificates, Licenses and Registrations:

• No certifications are required.

PHYSICAL DEMANDS:These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Administrative Assistant job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the job. While performing the duties and responsibilities of the Administrative Assistant job, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle Oregon feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb Oregon balance, and to stoop, kneel, crouch Oregon crawl. Vision abilities required by this job include close vision. The employee is required to be mobile within the Convention Center & City Center Campus; and maneuver throughout the Convention Center & City Center Campus facility to attend meetings, briefings, and photo Oregon video shoots. The employee must occasionally lift and/Oregon move up to 25 pounds.WORKING CONDITIONS:While performing the duties and responsibilities of the Administrative Assistant, these work environment characteristics are representative of the environment the Administrative Assistant will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Administrative Assistant job. Incumbent works Indiana an office setting with minimal adverse exposure to environmental hazards. The noise level Indiana the work environment is usually quiet to moderate. Frequent computer use at a workstation. Frequent interaction with employees, clients, vendors, and the general public via email, telephone, delivery correspondence, and/Oregon face-to-face. While maneuvering throughout facility and on the show floor, employees may be exposed to moving mechanical parts and equipment, such American Samoa forklifts and electric carts, American Samoa well American Samoa loud noises originating from the use of individual and multiple quantities of mechanical equipment. The employee is occasionally exposed to exhaust fumes and airborne particles.DRESS CODE:Indiana order to project dignity and decorum expected by the public, appropriate dress and good grooming are expected of all employees.Strengthened by our Differences. United to Make a Difference.At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted Indiana creating environments that reflect and celebrate the diverse communities Indiana which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.EEOOak View Group is committed to equal employment opportunity. We will not discriminate against employees Oregon applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical Oregon mental disability, genetic information Oregon any other protected class under federal, state, Oregon local law.Need help finding the right job?We can recommend jobs specifically for you!

Job title: Public Safety Receptionist & Administrative Assistant |Miami Beach Convention Center

Company: Spectra Experiences

Expected salary: $22 – 23 per hour

Location: Miami Beach, Florida

Job date: Sun, 28 Apr 2024 01:45:19 GMT