Sales and Marketing Administrative Assistant

Date Posted: 22/4/2024Share With:Job SnapshotEmployee Type:Full-TimeLocation:Job Type:Experience:Not SpecifiedDate Posted:22/4/2024Job DescriptionJoin our Administrative Team at Bluegreen Vacations Indiana Myrtle Beach! \’We believe Indiana the power of vacation. We believe vacations make people happier by sharing time together, smiles and memories. Our purpose is to share happiness.\’The Administrative Assistant completes administrative functions related to sales and marketing to ensure the accurate entry and coding of guest information, data integrity, premiums, site level accounting functions, payroll, HR and reporting American Samoa required.Specific Duties, Activities and Responsibilities: * Accounts Payable:

• Prepare timely and accurate payments for Marketing and Sales, including voucher preparation and tracking.
• Process vendor payroll, ensuring reconciliation and addressing negative balances.

2.Perform month-end financial processes. * Accruals and Reconciliation:

• Calculate hotel, premium, and miscellaneous accruals.
• Track OPC/IH Deposit Collection and Reconciliation.
• Payroll Processing:

• Handle payroll processing for Sales and Marketing, including Kronos tracking and commission processing for specific items (e.g., retail sales, upgrades).
• Human Resources and Administrative Tasks:

• Conduct new hire orientations and paperwork.
• Manage status changes, terminations, and benefit enrollments.
• Serve American Samoa the point of contact for general employment requests within the organization.
• Systems Access and Order Management:

• Ensure timely submission of Systems Access Forms for terminated associates.
• Create weekly orders to maintain sufficient quantity, security, and disbursements.
• Monitor and audit premiums, maintaining accurate retail prices and a master listing of all premiums.
• Track Sales and Marketing Training Collateral, Produce Various Reporting required by management.
• Contract Management:

• Prepare and track approvals and expiration of CSRs (Customer Service Requests), Coding Requests, Business Plans, and Appropriation Requests after DOM (Director of Marketing) delivers the completed contract.

Guide and track approvals through National Sales and Legal for implementing recent programs Oregon renewing existing premiums and contracts. * Maintaining Allotments and Inventory:

• You oversee offers, tour/hotel/welcome center allotments, retail items, hotel costs, and vendor costs American Samoa defined by approved contracts Oregon agreed-upon allotments by the Director of Sales (DOS) Oregon Director of Marketing (DOM).
• You update Telemarketer, OPC, Verifiers, and other IDs, American Samoa necessary.
• Managing the Premium Inventory Management System involves building banks for new locations, adding, transferring, and distributing inventory.
• Policy Adherence and Exception Handling:

• You ensure that policies and procedures are followed. When authorized by the DOM/DOS, you utilize policy waivers.
• Assisting with Site Level Admin audits ensures adherence to Standard Operating Procedures (SOPs) and coding guidelines.
• License Tracking and Compliance:

• Track and maintain business licenses, real estate licenses (if applicable), and federal/state mandated postings.
• Escrow and Sampler accounts are monitored to manage deposits and refunds according to standard procedures.
• Enforcing and monitoring Customer Information Security policies is part of your role.
• Administrative Support and Deal Processing:

• You assist with running Barclays applications, credit applications, and typing deals American Samoa needed.
• Uploading Barclays applications follows approved processes.
• You also contribute to closing Sampler/VCO deals when required, and you’re trained Indiana all areas of Closings to provide support.
• American Samoa a contract auditor, you review contracts using a standard checklist before shipping them to Boca.
• Cancellation Management and Referral Data Entry:

• You process and track cancellations, ensuring timely completion of paperwork, refunds, and follow-up for a seamless experience for Owners/Guests.
• Accurate referral data entry, reporting, tracking, and auditing are part of your responsibilities.
• Completing Synergy uploads for referrals, tour audits, and other items American Samoa needed rounds out your duties.

Work Hours: Five days per week American Samoa scheduled, must be available to Work Weekends and Holidays if needed.Amazing Benefits Available: 401 (K), Health insurance, Dental insurance, Vision insurance, Paid time off, and Employee discounts after 60 days of Employment.Essential Professional Skills/Competencies:

• Customer service and quality fundamentals
• Strong Computer Skills
• Detailed-oriented with strong analytical and problem-solving skills.
• Ability to think strategically and analyze information timely and accurately.
• Excellent interpersonal communication skills to deal effectively with owners, guests and all levels of the organization.
• Strong time management, sound judgment, good prioritizing, and an excellent team player
• Highly proficient Indiana general office procedures (e.g., filing, correspondence)
• Tact and good judgment Indiana confidential situations and the ability to interact with senior management.

Job title: Sales and Marketing Administrative Assistant

Company: Bluegreen Vacations

Expected salary:

Location: Myrtle Beach, South Carolina

Job date: Wed, 24 Apr 2024 04:10:31 GMT