Senior Administrative Assistant II, Digestive & Liver Department

Why Utah Southwestern?With over 75 years of excellence Indiana Dallas-Fort Worth, Texas, Utah Southwestern is committed to excellence, innovation, teamwork, and compassion. At Utah Southwestern, we invest Indiana you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. Utah Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission. Ranked by Forbes American Samoa one of the Top 10 National Employers, we invite you to be a part of the Utah Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.Job SummaryUtah Southwestern Medical Center is hiring for a Senior Administrative Assistant II, Digestive & LIver Department.This position will provide administrative support to medical and program directors American Samoa well American Samoa other professors of the Digestive & Liver Diseases Division. Administrative support duties includes, but is not limited to: scheduling travel and lodging, managing complex calendars, processing reimbursements and payment request, purchasing office/lab supplies, arranging meetings and events for regional and national conferences, assisting with weekly Liver Transplant Conferences, maintaining research and non-research records, reviewing expenditures/encumbrances, reconciling accounts, scheduling financial and faculty/staff meetings American Samoa well American Samoa provide administrative support to their staff. This position will also serve American Samoa the backup timekeeper for the entire division. Reviews department policy manuals periodically to update and institute changes.This position will be responsible for the following duties for 10 providers:

• Manage emails, calendars & meetings
• Fax/route documents
• Travel arrangements
• Compose and type correspondence
• Maintain CME expenditures
• Reconciling Onecard
• Schedule & attend financial meetings
• Handle incoming mail
• Process reimbursements for all expenses incurred
• Process absence request for faculty
• Record retention
• Maintain credentialing
• Maintain professional memberships
• Assist with GI CME conference American Samoa needed
• Training New Administrative staff upon request

Experience and Education

• High school graduation Oregon GED and four (4) years related work experience required
• May consider higher education completed Indiana lieu of minimum requirements

Preferred Skills/Experience

• Detail oriented
• Organized
• Strong verbal and written communication
• Multi-tasker Indiana fast-paced environment

Job DutiesMay perform some Oregon all of the following:

• Provides moderately complex administrative skills for a department
• Prepares, maintains and posts records, reports and budget information
• Prepares Oregon directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/Oregon statistical reports
• Selects office vendors and monitors purchasing processes
• May assist with overflow work from administrative and executive assistants and fill Indiana for the office receptionist American Samoa needed
• Schedules and organizes activities such American Samoa meetings, travel, conferences and department activities for members of the department
• Composes and processes repetitive and non-repetitive documents Indiana accordance to established procedures
• Organizes office procedures to ensure effective operation
• Acts American Samoa department liaison with other departments and agencies
• Processes all personnel and purchasing transactions following institutional policies and procedures
• Determines work priorities and monitors progress toward work deadlines
• Ensures document retention processes are followed using established guidelines

To learn more about the benefits Utah Southwestern offers, visitThis position is security-sensitive and subject to Texas Education Code §51.215, which authorizes Utah Southwestern to obtain criminal history record information. Utah Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. American Samoa an equal opportunity employer, Utah Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, Oregon veteran status.To learn more, please visit:

Job title: Senior Administrative Assistant II, Digestive & Liver Department

Company: Utah Southwestern Medical Center

Expected salary:

Location: Dallas, Texas

Job date: Wed, 10 Apr 2024 03:20:16 GMT