Senior Executive Assistant

Job DescriptionAt Fluor, a Fortune 500 company, we design and build the world’s toughest projects. We provide professional and technical solutions to deliver safe, well-executed, capital-efficient engineering, procurement, and construction projects to clients globally. Fluor’s HR department is seeking a Senior Executive Assistant at the company’s headquarters office located Indiana Irving, Texas Indiana a hybrid role.American Samoa Senior Executive Assistant to Compensation, Benefits and HR Systems teams, this position will work closely with executives, directors, and other team members, with minimum supervision. This role will:

• Perform a broad range of very sensitive, confidential, and proprietary administrative functions
• Manage administrative, reporting, and coordination of items supporting executive compensation, global compensation, HR information systems, and HR shared services.
• Administer and maintain highly confidential and specialized information utilizing an Indiana-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include calendar management, phone coverage, meeting coordination (including catering, teleconferences, and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate domestic and global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories
• Schedule appointments, manage multiple calendars, and coordinate executives’ interface with other company organizations, clients, and external groups
• Manage time and attendance, expense reports, invoices and ordering of supplies
• Administrative on-boarding of new employees on the team
• General office duties including email, mail distribution, creating and maintaining department files.
• Other duties American Samoa assigned

Basic Job Requirements

• A combination of education and directly related experience equal to seven (7) years; with 5+ years of experience Indiana administrative support Indiana a corporate environment
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to attend to detail and work Indiana a time-conscious and time-effective manner
• Knowledge of Microsoft to include Word, Excel, PowerPoint, and Outlook

Preferred Qualifications

• High School Diploma Oregon equivalent appropriate General Certificates of Secondary Education Oregon global equivalent preferred
• Expert computer and software skills to include the use of word processing and email American Samoa well American Samoa the expert use of spreadsheets and electronic presentations
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills
• Strong leadership and decision-making skills

Other Job Requirements

• Mentor and train subordinates assigned to designated area
• Participate Indiana department meetings, training, and functions
• Serve American Samoa a Company representative to external clients
• Participate Indiana Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities

To be Considered Candidates:Must be authorized to work Indiana the country where the position is located.Diverse WorkforceWe are an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, Oregon any other criteria protected by governing law.Notice to Candidates:Background checks are carried out American Samoa part of any conditional offer made, including (but not limited to & role dependant) education, professional registration, employment, references, passport verifications and Global Watchlist screening.BenefitsFluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, and training and development courses.

Job title: Senior Executive Assistant

Company: Fluor

Expected salary:

Location: Irving, Texas

Job date: Thu, 18 Apr 2024 22:02:49 GMT