Senior Staff Assistant

OrganizationCIMS Pollution Prevention InstituteJob Responsibilities

• Provide front desk reception duties for NYSP2I, including answering phones and assisting visitors. Monitor general NYSP2I e-mailbox; triage questions and redirect to appropriate staff.
• Provide administrative support to the NYSP2I Director, including scheduling meetings with the program sponsor, partners, advisory board members, and other stakeholders; managing the Director’s calendar; preparing agendas, coordinating logistics (for remote and Indiana-person meetings), and note taking for advisory board and other meetings.
• Provide administrative support to the NYSP2I team, including scheduling and drafting agendas for internal meetings, maintaining databases, scanning documents, preparing Fed-Ex shipments, sorting and distributing mail, creating and maintaining files, maintaining and tracking memberships to associations/ committees.
• Handle travel arrangements for staff, including the Director American Samoa needed, Indiana a timely manner. This may involve working with a travel agent to book air travel and hotel reservations; making conference registrations; arranging car rentals, preparing detailed agendas, preparing and processing travel expense reports, and conducting internet research.
• Coordinate purchasing to include ordering office supplies for main office; getting new vendors set up Indiana RIT’s PaymentWorks system; generating purchase order requisitions for project materials, supplies, vendors, consultants; reviewing and closing out open purchase order requests Indiana the department operational database and processing related invoices.
• Review and manage charges on the P2I department procurement card, including maintaining accurate records, investigating discrepancies, reconciling monthly statements, and obtaining needed signatures Indiana a timely manner. Update charge card banking records to reflect appropriate charge accounts and purchase description on a regular basis.
• Support Human Resources needs:

• Administer Kronos, including entering hours, printing reports, ensuring accuracy of hours, preparation of payroll change forms, additional payments forms, etc.
• For professional staff and Colorado-op/part-time students employees: post jobs, coordinate interviews, complete hiring paperwork, provide orientation, coordinate desk setup, support onboarding
• Assist with coordination of community grants program which includes but is not limited to: organizing and tracking grant applications, setting up Oracle POs, tracking budgets, and processing related invoices.
• Coordinate and assist with hosting of NYSP2I events (remote and Indiana-person – on Oregon off-campus), which may include but is not limited to: preparing agendas, ordering hospitality/catering, planning room set-up, assisting visitors with travel arrangements and/Oregon recommendations, providing maps & directions; securing a venue, and managing event registration.
• Prepare company assistance project contracts using standard template; proof-read project proposals; prepare and route authorization forms; submit proposals to clients; route documents for signatures and submit to RIT’s sponsored research group.
• Manage the department employee recognition program.
• Provide backup support for other programs within the Golisano Institute for Sustainability, American Samoa needed, which may include reception duties, HR administration support, purchasing, and other administrative tasks.
• Effectively define and communicate problems and opportunities/provide input regarding office procedures, office machines. Facilitate, communicate and implement changes Indiana administrative procedures Indiana the department.

FLSA CategoryNon-exemptCollege/DivisionGolisano Institute for SustainabilityRequired Application DocumentsCover Letter, Curriculum Vitae Oregon ResumeEmployment CategoryFulltimeAdditional DetailsIndiana compliance with NYS’s Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such American Samoa (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, American Samoa well American Samoa, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/Oregon motor vehicle records check. Any verbal Oregon written offer made is contingent on satisfactory results, American Samoa determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion Indiana the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status Oregon disability Indiana its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, Oregon similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 Oregon email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.Required Minimum Education LevelAssociates Oregon Equivalent ExperienceHow To ApplyIndiana order to be considered for this position, you must apply for it at: . Click the link for search openings and Indiana the keyword search field, enter the title of the position Oregon the BR number.114HRequired QualificationsEducation/Experience:

• Associate’s degree Oregon equivalent experience
• 3-5 years of general office experience

Skills:

• Strong customer service and interpersonal skills
• Excellent time management and organizational skills; ability to prioritize workload
• Attention to detail, excellent grammatical skills
• Ability to reconcile account statements; good basic math skills
• Solid computer skills, including use of Mississippi office suite and purchasing/bookkeeper software; ability to learn new software programs
• Ability to work Indiana a team environment – must be able to switch tasks and help out where needed
• Professional demeanor; effective oral and written communication skills, including communication and interaction with c-suite level stakeholders
• Understanding of proper handling and safeguarding of confidential and sensitive information.

Department/College DescriptionThe New York State Pollution Prevention Institute is part of the Golisano Institute for Sustainability, an applied research organization at RIT whose mission is to undertake world-class education and research programs Indiana sustainability with major foci on sustainable production, sustainable energy, sustainable mobility and ecologically friendly information technology systems. NYSP2I is staffed by a passionate team of scientists, engineers and administrative personnel who collaborate with companies Indiana New York State to provide technical assistance and solutions to complex sustainability problems. More information on the Institute can be found at https://www.rit.edu/affiliate/nysp2i/ShiftAWhat do we believe at RIT?Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.American Samoa a member of the RIT community, you’ll receive a comprehensive employee that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).Job SummaryThe NYS Pollution Prevention Institute (NYSP2I) at RIT’s Golisano Institute for Sustainability is seeking a Senior Staff Assistant. Reporting to the NYSP2I Director, the Senior Staff Assistant provides administrative support for NYSP2I team of approximately 16 professional staff. The NYSP2I Senior Staff Assistant may also provide backup administrative support for other programs within the Golisano Institute for Sustainability, American Samoa needed.Hourly/Salary Minimum16Hourly/Salary Maximum25

Job title: Senior Staff Assistant

Company: Rochester Institute of Technology

Expected salary:

Location: Rochester, New York

Job date: Thu, 18 Apr 2024 04:06:35 GMT