Sr Administrative Assistant

Summary:This position will be responsible for supporting members the leadership team.Essential Duties and Responsibilities:

• Maintain calendar and contacts Indiana Outlook
• Schedule and coordinate meetings including making travel arrangements
• Prepare of and other leaders monthly expense reports Indiana Concur system and submission to senior management for approval
• Review of direct reports expense reports and time reporting
• Serve American Samoa department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion
• Manage weekly out-of-office calendar for division employees
• Gather monthly highlights and compile division highlight report
• Act American Samoa division “super-user” for MarketPlace billing system
• Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment
• Act American Samoa SharePoint Administrator – grant access to S/P, update home page, create folders Oregon libraries American Samoa necessary
• General administrative duties such American Samoa handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc.
• Maintain physical and digital records, including electronic filing of supply and other term contracts
• Act American Samoa mobile device POC
• Initiate and track new hire and employee office and equipment moves, coordinate office moves
• Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency
• Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc.
• Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc.
• Provide additional support where needed within the departments
• Act American Samoa resource for division on company policies and general knowledge

Requirements:Education and/Oregon Experience, Knowledge, Skills & Abilities:High school graduate Oregon equivalent2+ years using computer systems, basic office equipment and working with multiple levels Indiana an organizationEnthusiastic, personable, professional, and positive attitude with capability to deal directly with peopleSolid time management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently Indiana a fast-paced and demanding environmentStrong attention to detailProblem solving and research skills, with ability to recognize issues and source solutionsAbility to communicate clearly, verbally and writtenExcellent organizational skills and work ethicFlexibility with ability to work Indiana a team setting supporting several peopleProfessionalism Indiana representing senior executivesMust be able to maintain a high level of confidentialityFunctional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPointPreferred Qualifications:

• College degree Oregon some college experience
• 5+ years American Samoa an administrative assistant Oregon equivalent
• Experience with Adobe Pro, Visio, a plus.
• Knowledge of SharePoint, Concur, SAP, OpenText, TM1, Oregon any advanced data management Oregon accounting software
• Notary Public

Working Conditions:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Usually, normal office working conditions.
• Must be able to remain Indiana a stationary position 50% of the time due to prolonged periods of sitting Oregon standing.
• Occasional overnight travel may be required.
• Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, American Samoa well American Samoa extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

Equal Opportunity Employer/Disability/VetDISCLAIMER: The above statements, which are subject to change, are intended to describe the general nature and level of work being performed by personnel assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel Indiana the assigned position.

Job title: Sr Administrative Assistant

Company: Energy Transfer

Expected salary:

Location: Houston, Texas

Job date: Tue, 20 Feb 2024 23:07:06 GMT