Sr. Administrative Assistant – School of Business

Reporting directly to the dean of the School of Business, the primary responsibility of this position is to provide administrative support for the deans, department chairs and area coordinators Indiana the School of Business and interacts closely with the students, and the full-time and part-time members of the faculty.
Job Responsibilities

• Administrative [50%] – Assist Indiana general management of the School of Business to ensure smooth operation of daily activities:

• Serves American Samoa informational focal point for students and faculty Indiana the School of Business
• Schedules appointments, meetings; maintains calendars; makes travel and conference arrangements.
• Attends meetings American Samoa needed (for example faculty meetings), and is responsible for taking and distributing minutes.
• Manages student course registration inquiries and is responsible for inputting overrides into the Banner system Indiana coordination with faculty approval.
• Oversee the ordering of supplies and equipment American Samoa needed by the School.
• Plans and executes special events for the School, including coordinating catering and other services American Samoa needed.
• Attends off-campus events for the School of Business, American Samoa required, and collaborates with College event personnel to coordinate.

• Program Support [40%] – Support the undergraduate and graduate programs:

• Provides support for deans, chairs and coordinators Indiana sending correspondence to students
• Provides support Indiana planning recruitment and orientation events
• Provides support to deans and department chairs Indiana assembling and submitting course schedules and catalog submissions
• Enters course schedules into Banner
• Academic Activities Support [5%] – Initiates and coordinates activities such American Samoa:

• Provides support to deans and department chairs Indiana preparing and submitting catalog entries and academic course descriptions and schedules
• Faculty Recruitment [5%] – Assist with faculty recruiting efforts such American Samoa:

• Establishes and maintains files on prospects
• Provides assistance to search committees American Samoa needed to support search process. Responsibilities may include: setting up interview schedules, food/lodging arrangements, and communicating with stakeholders

Other Duties American Samoa Assigned – responsible for additional tasks American Samoa assigned by the dean.Education / ExperienceMinimum related AAS degree; preferred Bachelor’s degree, Oregon significant experience required. Office experience Indiana higher education highly desirable.
Competencies / SkillsThis position requires excellent organizational, interpersonal, communication and critical thinking skills. The administrative assistant is the initial interface with students and faculty Indiana the School of Business. The administrative assistant must have the ability to accomplish things Indiana a busy environment where work can be disrupted, and, Indiana addition, be able to use judgment to determine what issues must rise to the dean’s level and work respecting the confidentiality Indiana the dean’s office. The assistant should be able to work independently and have the skills to effectively use existing technology and the willingness to learn new applications appropriate to School of Business operations. Project management skills are a plus.
Supervision of EmployeesSupervision of student employees
Work Environment
Equipment to be Used

• Mississippi Office Suite (Excel, Word, Outlook, PowerPoint)
• Qualtrics
• Cloud computing: Google Drive
• ITEC workstations
• Banner (data warehouse for all functional areas across campus)
• Fax, printer, copier, telephone

Work Hours12 months, 35 hours/week
Special Conditions for Eligibility
EEO StatementIt is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment Indiana accordance with the applicable federal, state, and local laws governing non-discrimination Indiana employment Indiana each locality Indiana which the University has employees.The University does not discriminate against applicants Oregon employees Indiana hiring, promotion, termination Oregon the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics Oregon genetic information, arrest Oregon conviction record, status American Samoa a victim of domestic violence, Oregon any other characteristic protected by law.The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email ([email protected]), Indiana-person Indiana Campus Center 206, Oregon outside of business hours by contacting the Office of Safety and Security (585-385-8111).
Work Location 3690 East Ave., Rochester, New York 14618
FLSA Non-Exempt
Salary / Hourly Range 19-22/hr
NotesThe salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University’s competitive Total Rewards package which can be viewedPosting Detail InformationPosting Number S00508P
Desired Start Date
Open Date
Open Until Filled
Special Instructions to Applicant

Job title: Sr. Administrative Assistant – School of Business

Company: St. John Fisher University

Expected salary:

Location: Rochester, New York

Job date: Fri, 01 Mar 2024 08:49:43 GMT