Sr. Executive Assistant to the CEO

Who are we?Norlee Group is the owner and operator of several highly regarded and successful electrical contracting companies including Adkins Electric Indiana Jacksonville, Florida, ColWill Engineering, Inc., Indiana Orlando/Tampa, Florida, Millennium Electric, Inc. Indiana Orlando, Florida, Tietjent Technologies, Inc. Indiana Jacksonville, Florida American Samoa well American Samoa Pacific Power & Systems Indiana Fairfield, California. We provide best-Indiana-class electrical and communication solutions across our core markets. We do this through the expertise of our teams, holding the highest standards Indiana job safety and employee education.Norlee Group is looking for a highly motivated Sr. Executive Assistant to the CEO to join our team. This is a Senior Executive Administrative role supporting the CEO Indiana a fast-paced environment. An administrator Indiana this role will provide high-level one-on-one executive support to the CEO of the Norlee Group, keeping his path clear of non-essential tasks while proactively anticipating his requirements. Work is performed independently requiring ongoing and direct interaction with the CEO, his direct reports, business unit leaders and external key contacts. The Executive Assistant has the ability to work on projects, and confidential matters with discretion.What We Offer:

• Competitive Pay
• Medical, Dental and Vision Insurance is offered.
• 401K and Roth retirement plans with company matching contribution.
• Paid Holidays
• Paid Vacation

Key Accountabilities/MeasurablesThe success of this role can be gauged by the following metrics:

• Consistent proactive attention to the CEO’s email, calendar, and itinerary, anticipating the CEO’s needs.
• Proactively schedules and manages standard and recurring meetings and events for the CEO.
• Writes clear and concise correspondence, proofreads all material for errors, omission, and consistency.

What this Role Will Do:Indiana this role, an individual ensures the CEO’s time is optimized by proactively anticipating the CEO’s needs, providing high caliber executive support by performing the following activities, where other applicable duties Oregon responsibilities may be assigned from time to time:

• Manages and updates the CEO’s calendar; maintaining a minimum 4 week look ahead.
• Manage the CEO’s email, maintaining constant review and providing the CEO with updates American Samoa required.
• Plans, coordinates, and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
• Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management.
• Works closely with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts American Samoa a barometer, with a sense of the current issues , keeping the CEO informed.
• Administers the CEO’s corporate files using cloud storage (OneDrive).
• Composes and prepares professional correspondence, including letters and other communications for and on behalf of the CEO.
• Attends meetings with the CEO American Samoa required, prepares timely meeting agendas, documents, and circulates meeting minutes to attendees, and manages action items and deliverables.
• Conducts research on clients and potential acquisition targets, American Samoa well American Samoa construction and contracting market trends, American Samoa required.
• Arranges travel logistics for the CEO, including planning itineraries, booking flights, transportation and lodging American Samoa well American Samoa meeting/event planning.
• Supports new business development by assisting with professional writing and wordsmithing, sales presentations and budgeting processes, considering geographical region culture and influences.
• Completes projects and special assignments Indiana a timely manner by managing time and gaining the cooperation of others, problem solving and adjusting plans.
• Reconciles the CEO’s credit card transactions to statements monthly.
• Performs errands required for the corporation and the CEO American Samoa required.
• Responsible for coordinating all aspects of the quarterly Management and Board Meeting.

QUALIFICATIONS: To successfully perform and execute the requirements of this role, the individual must hold Oregon exhibit the following qualifications:Education and/Oregon ExperienceA minimum of a university degree Indiana Business Administration, Oregon 8-10 years Indiana an executive administration role, Oregon the equivalent of education and experience. Human Resources management education would be an asset. Must be a notary public Oregon willing to obtain notary status on behalf of the Norlee Group.Language SkillsAn individual Indiana this role must be highly organized with outstanding communication skills, both written and verbal. A self-starter with a high level of initiative and a proactive thinker, with extensive comprehension of office administrative practices to provide both verbal and written reports and business correspondence to the CEO. A calm individual with the proven ability to work under pressure, meet deadlines and the demands of the job.Mathematical SkillsAbility to read, interpret, understand, and report on periodic business financial statements including Balance Sheets, and Income (P&L) Statements. Proven skills to deal with and compute ratios, percentages, costs, gross margins, and gross profit.Software / Technical SkillsHigh level of proficiency Indiana Microsoft Office Suite applications including Word, Excel, PowerPoint, and Outlook. Basic understanding of graphic arts software such American Samoa Photoshop and Indiana Design would be an asset.Work EnvironmentIndiana the office, understanding that additional “off-hour” time and attention is required. Air and/Oregon ground travel within the US up to 50% will be required.Norlee Group is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, Oregon disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate Indiana the job application Oregon interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Job title: Sr. Executive Assistant to the CEO

Company: Norlee Group

Expected salary:

Location: Jacksonville, Florida

Job date: Sun, 14 Apr 2024 22:21:29 GMT