STAFF ASSISTANT

Duke University:Duke University was created Indiana 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded American Samoa one of America’s leading research universities. Located Indiana Durham, North Carolina, Duke is positioned Indiana the heart of the Research Triangle, which is ranked annually American Samoa one of the best places Indiana the country to work and live. Duke has more than 15,000 students who study and conduct research Indiana its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer Indiana North Carolina, and it now has international programs Indiana more than 150 countries.The Evans Lab ( ) and the Silva Lab ( ) at Duke are jointly seeking a self-motivated and highly organized Staff Assistant to coordinate their organizational operations and manage various programmatic activities directed by Drs. Chantell Evans and Gustavo Silva. Dr. Evans directs a nascent postdoctoral community-building program, and Dr. Silva is the director of the BlackThinkTank ( ). Highly qualified candidates will provide top-notch administrative support, foster a welcoming environment, and apply knowledge and skills to resolve organizational problems of different complexities independently Oregon with others. Candidates should have an eye for detail, provide excellent customer service, and be proactive Indiana their support style. The position offers flexibility to work remotely except when programmatic activities require Indiana-person logistic support. The successful candidate will report directly to Drs. Evans and Silva.Responsibilities:

• 20% Provide administrative support to Drs. Evans and Silva by serving American Samoa primary contact for administrative requests.
• 12.5% Assist with correspondence, manage calendars, and coordinate meeting schedules, including internal and external meetings, conferences, and professional engagements.
• 5 % Coordinate travel (domestic and international) and prepare detailed itineraries, including travel and lodging arrangements, reservations, and registration. Following travel, prepare, process, and track reimbursements and reports for the research team.
• 5% Organize lab meetings, faculty-led seminars, and lab outings.
• 5% Assist with correspondence management, presentation development, and be a resource for reviewing and proofreading documents from draft form. Coordinate letters of recommendation.
• 5% Coordinate visiting faculty/candidate itinerary, reimbursement, and vendors. Lead the resolution of inquiries and issues with vendors, department, and administrators.
• 5% Support administrative aspect of hiring and team management: Manage posting of job ads, academic appointment issues, visa requests, coordinate and guide new employees through HR procedures, and provide administrative onboarding and general orientation.
• 5% Grant support: Manage application and report deadlines, coordinate documents and requests among collaborators and investigators, and mediate grant requirements with grants specialists.
• 12.5% Program and event planning: Support the organization of programmatic events, including securing catering company, venue, communication, speakers, and coordination of run-of-show.
• 20% Communication: Update websites, support electronic communication from different programs (emails, newsletters, social media), printing materials, and advertising.

This job description is intended to represent various duties and responsibilities required of positions given this title and shall not be construed American Samoa a declaration of the comprehensive duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented Indiana this description.Requirements:

• We seek a highly motivated candidate who is a responsible, self-motivated, and proactive professional who can undertake various office support tasks Indiana a fast-paced environment.
• Education/Training: High school education plus two years of post-secondary education Indiana a business-related field Oregon two years of experience Indiana high-level executive support. Other combinations of education/experience may be considered.
• Familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities.
• Ability to work American Samoa part of a team and independently
• Interpersonal and customer service skills
• Ability to prioritize and execute tasks Indiana a fast-paced environment
• Excellent communication, verbal, and written skills
• Demonstrated proficiency with Mac Oregon PC, American Samoa well American Samoa Microsoft Office applications

Interpersonal skills are also highly valued American Samoa candidates will engage with academic scholars, leaders, and administrators across the institution, offering a rich opportunity to network and develop meaningful professional connections. Thus, they should possess excellent organizational, time management, and communication skills (both verbal and written). Candidates for this position are expected to interact with diverse scholars. The ideal candidate should have familiarity and experience with matters related to race, diversity, and inclusion Indiana higher education. Therefore, candidates with strong work ethic, motivation, and productivity are encouraged to apply.Minimum Qualifications:Education/TrainingWork requires a broad knowledge of clerical and accounting principles and practices normally acquired through two years of post-secondary education Indiana secretarial science Oregon a related business field.ExperienceWork generally requires four years of related secretarial/clerical experience to acquire skills necessary to administer complex office functions related to office management, communications, and budgetary/accounting activities.Oregon AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/Oregon EXPERIENCEJob Code: 00000476 STAFF ASST
Job Level: 09Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, Oregon veteran status.Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collectivesuccess depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.Essential Physical Job Functions: Certain jobs at Duke Universityand Duke University Health System may include essential job functions that require specific physical and/Oregon mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Job title: STAFF ASSISTANT

Company: Duke University

Expected salary:

Location: Durham, North Carolina

Job date: Wed, 28 Feb 2024 23:13:06 GMT